Kubota Mulcher equipment maintenance at Alexandria LA VAMC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contracting Office 16, is conducting a Sources Sought to identify qualified firms for Kubota mulcher equipment maintenance and service at the Alexandria VA Health Care System in Pineville, LA. This market research aims to inform a future solicitation. Responses are due by April 1, 2026.
Scope of Work
The requirement involves comprehensive maintenance and repair services for Kubota mulcher equipment. This includes:
- Preventative Maintenance: Scheduled service calls every 200 and 400 hours of operation, or as per the Preventative Maintenance Schedule (PMS), requiring prior notice and coordination with the COR.
- Major/Emergency Repair Services: Timely response to repair calls, with the contractor responsible for informing the COR of expected repair times and ensuring equipment is returned to safe operating condition.
- The contractor must provide all necessary tools, equipment, parts, materials, and labor. The Performance Work Statement (PWS) details specific maintenance tasks for utility vehicles, tractors, and skid steers.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Anticipated Duration: 12-month base period with four option years (as per PWS)
- Anticipated NAICS: 811411 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance) with a $9 million size standard.
- Set-Aside: Small Business Concerns, including SDVOSB firms, are encouraged to respond.
- Response Due: April 1, 2026, by 4:00 PM Central.
- Published: March 24, 2026.
Submission & Evaluation
This is solely a Sources Sought Notice for market research; it is not a Request for Quote, Proposal, or Bid. Interested companies should submit:
- Company name, point of contact, email address, business size, and SAM UEI number.
- Indication of small business status (SB, SDVOSB, VOSB, HUBZone, or 8A) for NAICS 811411.
- Identification of any existing Government Wide Agency Contract (GWAC), Federal Supply Schedule (FSS) contract, Blanket Purchase Agreement (BPA), or other agreement, including the contract number. Responses will be used to determine potential small business participation and to define the procurement strategy for a future RFQ.
Additional Notes
Information submitted is voluntary. No solicitation exists at this time, but an RFQ may be issued based on the responses received. All submissions should be emailed to Bennett Smith at bennett.smith2@va.gov.