Lake Mendocino Coyote Valley Dam Recreation Are Maintenance

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically janitorial services for the Coyote Valley Dam Recreational (Lake Mendocino) Area Campsite and Day Use Facilities. The U.S. Army Corps of Engineers (USACE), San Francisco District is the issuing agency.

• The contractor will be responsible for all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish specified services.

• Work must be accomplished in accordance with the contract and all applicable laws, municipal codes, regulations, and/or written directives.

• The contractor must meet a specific qualification requirement: at least two (2) years of Landscaping/Groundskeeping Experience on similar contracts.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance:

  • Base: 1 July 2026 – 30 June 2027
  • Option Year 1: 1 July 2027 – 30 June 2028
  • Option Year 2: 21 July 2028 – 30 June 2029

• Estimated Value: Not stated.

• Submission Method: Via PIEE.

• Key Deadlines:

  • Questions Due: 15 May 2026, 12:00pm PDT
  • Quotes Due: 29 May 2026, 12:00pm PDT

• Evaluation: Will be conducted in accordance with FAR 52.212-2.

• Required Submission Items:

  1. Solicitation number
  2. Name, address, telephone number of the Officer
  3. Offeror's Unique Entity Identifier (UEI)
  4. Information to evaluate factors per FAR 52.212-2
  5. Representations, certifications (other than SAM)
  6. Statement of agreement with terms, conditions, and provisions
  7. Quote sufficient to address all evaluation factors
  8. Active SAM Registration
  9. Financial Bank letter (financial status, line of credit, overdrafts, average balance)

• Technical Submission: A capability statement demonstrating how proposed services meet Performance Work Statement requirements (Attachment 2).

• This requirement is solicited as a Small Business Set-Aside competition.

• NAICS Code: 561730 Landscaping Services

• Business Size Standard: $9.5 Million

• Project Service Code: s208 for Housekeeping-Landscaping/Groundskeeping.

• A written solicitation will not be issued; this announcement is the only solicitation.

• Offerors must monitor PIEE and SAM for any changes or amendments.

• FAR provisions 52.229-11 and 52.229-12 regarding a 2 percent Federal excise tax withholding for foreign contractors are included. Offerors claiming exemption must submit IRS Form W-14.

Form / Attachment / Pricing Sheet

This document, titled "PIEE SOP - Offeror Proposal Manager.pdf," is a Standard Operating Procedure (SOP) and demonstration guide for the Proposal Manager role within the Wide Area Workflow (WAWF) e-Business Suite. It outlines the steps for navigating and utilizing the Solicitation module to search for, view, and respond to solicitations.

• Login Process: Details on accessing the WAWF e-Business Suite via Certificate Login or User ID Login.
• Solicitation Module Navigation: Instructions on locating and accessing the Solicitation module icon after logging in.
• Search Functionality: Explains how to search for solicitations using criteria such as Solicitation Number, Open Date, Response Due Date, Product or Service Code, NAICS, Set Aside Code, Place of Performance Zip Code, Contracting Office DoDAAC, and Status (Open, Closed, Both).
• Search Results: Describes the information presented in search results, including Solicitation Number, Response Date, Description, Contracting Office Name, and Set Aside category.
• Viewing Solicitations: How to view solicitation details, including attachments (public and CAGE Code restricted) and amendments.
• Responding to Solicitations: Steps for submitting an offer, including adding attachments, posting the offer, and the possibility of withdrawing an offer.
• Final Proposal Revisions: Outlines the process for managing final proposal revisions.

This document is crucial for bidders who will be using the WAWF system to find and respond to government solicitations. It provides a step-by-step guide on how to effectively search for opportunities, review solicitation details and attachments, and submit their proposals electronically. Understanding these procedures can streamline the proposal submission process and ensure compliance with system requirements.

Form / Attachment / Pricing Sheet

This document, "PIEE SOP - Posting Offer.pdf", is a Standard Operating Procedure (SOP) detailing the process for posting an offer for a solicitation within the Procurement Integrated Enterprise Environment (PIEE) Solicitation Portal. It serves as a guide for "Proposal Managers" to navigate the system and submit offers.

• Login: Accessing the PIEE system via CAC/PIV Card or User ID.
• Navigation: Selecting the "Solicitation" icon to access the Solicitation Portal.
• Searching for Solicitations: Using criteria such as Solicitation Number, Open Date, Response Due Date, Product or Service Code, NAICS, Set Aside Code, Place of Performance Zip Code, Contracting Office DoDAAC, and Status.
• Viewing Solicitations: Opening a solicitation from search results and reviewing its details (view only).
• Attachments: Identifying and downloading attachments associated with a solicitation.
• Submitting Offers: Navigating to the "Offer" tab, adding an offer, selecting the appropriate CAGE Code, uploading required attachments, entering signature details, and completing the digital signature process with a PIN and OTP.
• Confirmation: Receiving a success message upon offer submission.

This document is crucial for potential bidders who need to understand the step-by-step process of submitting an offer through the PIEE system. It outlines the interface, search functionalities, and the required steps for uploading documentation and electronically signing the offer, ensuring bidders can successfully respond to solicitations posted on SAM.gov via PIEE.

Form / Attachment / Pricing Sheet

This document provides instructions for vendors registering and using the Procurement Integrated Enterprise Environment (PIEE) platform, specifically for the Solicitation Module. It guides new and existing users through the process of creating accounts, adding roles, and accessing solicitation information.

• New User Registration: Step-by-step instructions for self-registering a PIEE user account, including selecting the 'Vendor' user type, entering credentials, setting up security questions, completing user profile and supervisor/company information, and selecting roles (Proposal Manager or Proposal View Only).
• Existing User Role Addition: Instructions for existing users to add additional roles to their PIEE account.
• Roles and Access: Details on the two vendor roles: 'Proposal Manager' (required to submit offers) and 'Proposal View Only'.
• Support Information: Contact details and links for Getting Started, Account Support, and Technical Support.
• Roles and Actions/Functions Matrix: Outlines the actions and menu items available for each vendor role.

This guide is crucial for any bidder who needs to interact with solicitations posted on the PIEE platform. It ensures vendors can properly register, obtain the necessary access (Proposal Manager role), and navigate the system to view solicitations and submit offers. Understanding these instructions is a prerequisite for participating in opportunities managed through PIEE.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ/RFP) for commercial products and services. The U.S. Army Corps of Engineers, Far East District, is seeking offers for grounds maintenance services at various recreation areas. The acquisition is set aside for Small Business.

The solicitation details requirements for grounds maintenance services, including:

• Empty Refuse Receptacle/Picnic/Day Use (Peak and Non-Peak Seasons)
• Campground Maintenance Services (Peak and Non-Peak Seasons)
• Unscheduled Services (Refuse Cans Emptied, Campground Maintenance, Day Use Area Cleanings)

Services are specified for multiple locations, including Joe Riley, Overlook, Pomo A/B/C, Oak Grove, Mesa, Inlet Road, Coyote Dam, South Ramp, North Ramp, South Disc Golf Course, North Disc Golf Course, Mitzi Campground, Bushay Campground, and Kyen Campground.

Each service item references a specific Performance Work Statement (PWS) dated 1/22/2026 and has a "Firm Fixed Price" arrangement.

• The contract type is not explicitly stated but implies a Firm Fixed Price structure based on the "Pricing Arrangement" noted for services.

• The period of performance is not fully detailed in the provided pages but includes "Peak Season May 01-September 30" and "Non-Peak Season October 1-April 30" for certain services.

• The Offer Due Date is May 29, 2026, at 12:00 PM local time.

• Evaluation factors include PRICE, TECHNICAL, and PAST PERFORMANCE.

• The solicitation incorporates FAR clauses by reference, including those related to small business set-asides, service contract labor standards, and system for award management.

• This acquisition is set aside for Small Business.

• NAICS Code: 561730 (Landscaping Services)

• Size Standard: USD 9,500,000.00

• The solicitation number is W912P726QA009.

• Contact for inquiries: James Neal, james.d.neal@usace.army.mil, (415) 503-6891.

• The document includes numerous FAR and DFARS clauses incorporated by reference and in full text, covering various aspects of contracting, compliance, and reporting.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide grounds maintenance services for the public recreation areas at Coyote Valley Dam (CVD) and Lake Mendocino, ensuring a safe and sanitary experience for visitors.

• Provide all necessary personnel, equipment, supplies, transportation, tools, and supervision for grounds maintenance.

• Services include vegetation management, refuse collection, grounds maintenance, and janitorial services.

• Attend pre-work conferences and submit worksheets and invoices.

• Specific areas include various campgrounds, day use areas, boat ramps, and disc golf courses.

• Services must be performed to the standards outlined in the PWS.

• Quality Assurance Surveillance Plan (QASP) will be used to monitor performance.

• Performance will be evaluated based on schedule, service quality, timeliness, accuracy, and past performance.

• A five-tiered scoring system (Exceptional to Unsatisfactory) will be used for evaluations.

• Place of Performance: Coyote Valley Dam & Lake Mendocino in Ukiah, CA.

• Period of Performance: One (1) Base Year and two (2) option years.

  • Base Year: Date of award – April 30, 2027
  • Option Year I: May 1, 2027 – April 30, 2028
  • Option Year II: May 1, 2028 – April 30, 2029

• Contractor must have been in business for a minimum of two (2) years.

• A Firm-Fixed Price contract will be awarded.

• Contractor must develop and maintain an effective quality control program.

• Compliance with all applicable Federal, State, and Local laws and environmental requirements.

• Accident Prevention Plan and Safety and Security measures are required.

• Contractor personnel must adhere to specific conduct, clothing, and identification requirements.

• Pre-screening of candidates using the E-Verify Program is mandatory.

• Specific requirements for handling hazardous materials, environmental spills, and fire prevention.

• Contractor must provide a local telephone number for 24/7 contact.

• Site meeting is strongly encouraged before bidding.

Solicitation / RFP / RFQ

This document is a solicitation (W912P726QA009) for commercial products and commercial services. It outlines the requirements for grounds maintenance services at various recreation areas, including refuse receptacle services, picnic area maintenance, and campground maintenance.

• Grounds maintenance services for multiple recreation areas, including but not limited to:

  • Empty Refuse Receptacle/Picnic/Day Use (Peak and Non-Peak Seasons)
  • Campground Maintenance Services (Peak and Non-Peak Seasons)
  • Unscheduled Services (Refuse Cans Emptied, Campground Maintenance, Day Use Area Cleanings)

• Services are detailed in various Performance Work Statements (PWS) dated 1/22/2026 for specific locations (e.g., Joe Riley, Overlook, Pomo A, B, C, Oak Grove, Mesa, Inlet Road, Coyote Dam, South Ramp, North Ramp, South Disc Golf Course, North Disc Golf Course, Miti Campground, Bushay Campground, Kyen Campground).

• Pricing arrangement for all services is Firm Fixed Price.

• The solicitation is issued by the US Army Corps of Engineers, W075 ENDIST SAN FRAN.

• NAICS Code: 561730 (Landscaping Services)

• Size Standard: USD 9,500,000.00

• The contract type is not explicitly stated, but the solicitation includes provisions for options to extend the term of the contract.

• Offer Due Date/Local Time: 29 May 2026, 12:00 PM.

• Evaluation factors will include PRICE, TECHNICAL, and PAST PERFORMANCE.

• The government will award to the responsible Offeror whose offer is most advantageous.

• This acquisition is set aside for SMALL BUSINESS.

• FAR clauses related to small business set-asides, utilization of small business concerns, and nonmanufacturer rule are incorporated.

• The solicitation incorporates by reference FAR clauses 52.212-1, 52.212-3, and 52.212-4, and FAR 52.212-5.

• Various other FAR and DFARS clauses are incorporated by reference, covering topics such as gratuities, reporting, small business concerns, service contract labor standards, and cybersecurity.