Laser Amplifier System

Questions & Answers / Clarifications

This document provides responses to questions submitted by vendors regarding the Request for Quotation (RFQ).

• Question 1: A vendor inquired about the specific model and brand of the requested seed laser amplifier, its production year, and its shipping/usage timeline for production.
• Response: The agency (BSA) is currently evaluating multiple options for the seed laser. No further details beyond those already stated in the Statement of Work are available at this time.

This clarification does not appear to alter any requirements, due dates, or submission rules of the original solicitation. It indicates that specific details about the seed laser are still under consideration by the agency.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) from Brookhaven Science Associates (BSA), operating Brookhaven National Laboratory under a Prime Contract with the U.S. Department of Energy (DOE). The procurement is for a laser amplifier system to increase the pulse energy of an existing in-house seed laser from 0.85 J to 2.9 J per pulse. The North American Industry Classification System (NAICS) Code is 334516 (Analytical Laboratory Instrument Manufacturing) with a size standard of 1,000 employees. This procurement is for full and open competition.

• A laser amplifier system capable of increasing pulse energy from 0.85 J to 2.9 J per pulse.

• Compatibility with existing seed laser parameters (1064 nm wavelength, 6 ns pulse duration, 5 Hz repetition rate, gaussian temporal and spatial profile, linear horizontal polarization, 850 mJ input pulse energy, 0.5 mrad divergence).

• Amplified output requirements: ≥ 2.9 J pulse energy, 5-10 Hz repetition rate, < 22 mm beam diameter, < 5 M² beam quality, gaussian beam profile, 2% energy stability.

• Supply of all required electrical, mechanical, and optical components for operation.

• Supply of an electronics rack to house support equipment, populated and wired for one laser amplifier, with cabling for a second amplifier.

• Comprehensive system documentation, including operating manuals, maintenance procedures, and test data.

• No on-site installation or commissioning work is required from the contractor.

• Contract Type: Firm-Fixed Price (FFP)

• Anticipated Period of Performance: Contract Award through 09/30/2026.

• Overall Value Amount: TBD

• Payment Terms: TBD (Net TBD)

• Freight Terms: FOB Destination, Freight Prepaid (for North American shipments); DAP (Delivered At Place) (for foreign shipments).

• Questions Due Date: 01/28/2026 @ 11:59 PM ET

• Quote Due Date & Time: 02/07/2026 @ 11:59 PM ET

• Quotations must be submitted via email to the Contracts Specialist listed on page 1, including the signed Quotation Pricing Sheet (Enclosure C).

• Basis of Award: Lowest total price from a responsive and responsible Offeror that meets all technical requirements.

• Full and open competition.

• Offerors must be registered in the System for Award Management (SAM) and have their Unique Entity ID (UEI #).

• Enclosures include: Draft Purchase Order/Contract (A), AMS Form 050 Reps and Certs (B), AMS Form 043 Quotation Pricing Sheet (C), Vendor ACH Authorization Form (D), W-9 Form (Domestic Vendors) (E), W-8 Form (Foreign Vendors only) (F).

• Brookhaven National Laboratory is a tax-exempt entity.

Form / Attachment / Pricing Sheet

This document is a "Quotation Pricing Sheet" (Form AMS-Form-043, Revision No. 0.1) used by vendors to submit pricing for the "Fabrication of Laser Amplifier Module" as requested by Brookhaven National Laboratory (BSA) under Request for Quotation No. 472310.

• Description of Items: Lists "Laser Amplifier," "Electrical and mechanical components necessary for operation of laser amplifier," and "Electronics rack."
• Quantity (Qty): Specifies a quantity of 1 for each item.
• Unit Price & Total: Fields for unit price and total price are provided, with the "Total Overall Price" to be filled in by the vendor.
• Price Firmness: The submitted price shall remain firm for Ninety (90) days.
• Delivery & Payment Terms: Stated as FOB Destination, Net (TBD) Days.
• Concurrence Section: Requires the vendor to acknowledge BSA's requirements, terms, and conditions, confirm SAM registration, and provide their Unique Entity Identifier (UEI).

This form is essential for bidders responding to RFQ No. 472310. It outlines the specific items for which pricing is required and provides the structure for submitting the quotation. Bidders must complete this form accurately, including their pricing, delivery terms, and confirmation of compliance with SAM requirements, to be considered for the opportunity.

Form / Attachment / Pricing Sheet

This document is a Vendor ACH Authorization Form required by Brookhaven National Laboratory (BNL)/Brookhaven Science Associates (BSA), managed under contract with the U.S. Department of Energy. It authorizes BNL/BSA to initiate Automated Clearing House (ACH) credit entries or correcting entries to a vendor's designated bank account for payments.

• Vendor Information: Requires Vendor/Company Name or DBA, Vendor Number (if applicable), and Tax ID Number (TIN).
• Depository Information: Requires Financial Institution name, Routing/Transit/ABA Number, and Checking Account Number.
• Authorization: A statement confirming the vendor's authorization for ACH transactions and the conditions for termination or modification, referencing NACHA law.
• Authorized Representative Details: Fields for the representative's name, email, phone number, signature, and date.

This form is essential for vendors who will be paid via ACH. Bidders must complete and submit this form accurately to ensure timely and correct payment processing for any awarded contract. It outlines the necessary banking and identification details required for electronic fund transfers.

Form / Attachment / Pricing Sheet

This document, AMS-FORM-050, is titled "Annual Representations & Certifications." It is designed to gather necessary registration information and additional representations and certifications from offerors who are providing or intend to provide goods or services in support of a U.S. Government (USG) contract. It ensures compliance with various federal regulations and requirements.

• Section A.1: Business Information: Collects basic business details including name, address, contact information, Unique Entity Identifier (from SAM.gov), NAICS code, and physical/performance location.
• Section A.2: Applicable Only to Small Business Offerors: Contains representations and certifications specific to small business concerns, including various subcategories like Woman-Owned, Service-Disabled Veteran-Owned, HUBZone, etc. It references FAR 52.219-1.
• Section B: Additional Representations and Certifications: Includes clauses related to:
  • FAR 52.203-11: Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions.
  • FAR 52.204-10: Reporting Executive Compensation and First-Tier Subcontract Awards.
  • FAR 52.209-5: Certification Regarding Responsibility Matters.
  • FAR 52.209-7: Information Regarding Responsibility Matters.
  • FAR 52.222-22: Previous Contracts and Compliance Reports.
  • FAR 52.222-25: Affirmative Action Compliance.
  • Buy American Supplies and Construction Materials (FAR 52.225-1, FAR 52.225-9).
• Section C: Authorized Signature of Offeror: Requires the offeror's authorized representative to certify the accuracy of the information provided.

This form is critical for any potential bidder. Completing it accurately is a prerequisite for being considered for award. It requires bidders to self-certify their business status, compliance with various federal regulations (e.g., anti-lobbying, executive compensation reporting, responsibility matters), and adherence to specific program requirements like the Buy American Act. Failure to complete this form correctly or accurately could lead to disqualification or render the offeror non-responsible.

Form / Attachment / Pricing Sheet

This document is IRS Form W-9, Request for Taxpayer Identification Number and Certification. It is used by entities and individuals to provide their correct Taxpayer Identification Number (TIN) to a requester, which is typically an entity that will file an information return with the IRS regarding payments made to the individual or entity.

• Part I: Taxpayer Identification Number (TIN): Requires the entry of a Social Security Number (SSN) or Employer Identification Number (EIN).
• Part II: Certification: Certifies that the TIN provided is correct, that the individual/entity is not subject to backup withholding, and that they are a U.S. citizen or other U.S. person.
• Lines 1-7: Collects identifying information such as name, business name, address, city, state, and ZIP code.
• Line 3a: Specifies the federal tax classification (e.g., Individual/sole proprietor, C corporation, S corporation, Partnership, LLC, Trust/estate).
• Line 3b: Used by partnerships, trusts, or estates to indicate if they have foreign partners, owners, or beneficiaries.
• Line 4: Allows for exemption codes from backup withholding and FATCA reporting.

Vendors responding to SAM.gov opportunities may be required to submit this form to the contracting agency or prime contractor. It is essential for ensuring correct tax reporting and compliance. Bidders must accurately complete this form with their correct TIN and tax classification to avoid potential issues such as backup withholding on payments.

Form / Attachment

This document is IRS Form W-8BEN-E, "Certificate of Status of Beneficial Owner for United States Tax Withholding and Reporting (Entities)." It is used by foreign entities to certify their status to U.S. withholding agents and payers, enabling them to determine their U.S. tax liability and reporting requirements.

• Part I: Identification of Beneficial Owner: Collects basic information about the entity, including its name, country of incorporation, and Chapter 3 (entity type) and Chapter 4 (FATCA status).
• Part II: Disregarded Entity or Branch Receiving Payment: Used if the payment is received by a disregarded entity or branch of a foreign financial institution.
• Part III: Claim of Tax Treaty Benefits: Allows the entity to claim benefits under a U.S. income tax treaty.
• Subsequent Parts (IV-XXVIII): These parts allow the entity to certify various statuses, such as Sponsored FFI, Certified Deemed-Compliant FFI, Nonreporting IGA FFI, Foreign Government, International Organization, Exempt Retirement Plans, and various types of NFFEs (Nonfinancial Foreign Entities).
• Part XXIX: Substantial U.S. Owners of Passive NFFE: Requires identification of substantial U.S. owners if the entity is a Passive NFFE.
• Part XXX: Certification: The beneficial owner's authorized representative certifies the accuracy of the information provided.

Foreign entities bidding on opportunities may be required to provide this form to the contracting agency (withholding agent) to certify their tax status and potentially claim treaty benefits. Understanding the required status and providing accurate information on this form is crucial for compliance with U.S. tax regulations and for receiving payments without incorrect withholding. Bidders should consult with their tax advisors to determine the correct status to claim on this form.