Latrine Trailer Lease

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide and maintain leased latrine trailers at Joint Base San Antonio (JBSA), Texas, specifically at the Lackland Chapman Training Annex (CTA) Temporary Human Performance Center (THPC).

• Provide latrine trailers with a minimum of 2 stalls, equipped with doors that lock from the inside, steps, grab bars, heating and air conditioning, a urinal, toilet, sink with hot/cold freshwater, mirror, toilet paper dispenser, paper towel dispenser, soap dispenser, paper seat cover dispenser, and trash can.

• Trailers must have freshwater and wastewater tanks sufficient for weekly usage by 30 persons and capable of lasting between weekly servicing.

• Trailers must be clean, in excellent condition, free of defects, and without graffiti. Separate male and female sections are required.

• Contractor is responsible for delivery, set up (including electrical connection to government-provided source), and removal of all trailers and equipment.

• Perform weekly cleaning and maintenance, including emptying waste tanks, refilling freshwater tanks, cleaning interiors, restocking supplies, and replacing trash can liners.

• Dispose of waste materials off-installation at an approved facility.

• Provide preventive maintenance for all trailers in accordance with manufacturer recommendations.

• Replace inoperable trailers within 48 hours of requested repair; otherwise, the Government will not pay the monthly lease price for the inoperable unit.

• Cleaning: No more than 3 defects per month.

• Maintenance/Repair: No more than 2 defects per month.

• Replacement of Inoperable Trailers: No more than 1 defect per month.

• Scheduling: No more than 1 defect per month for submitting schedules and providing service.

• Location: Joint Base San Antonio (JBSA), Texas, at Lackland Chapman Training Annex (CTA) Temporary Human Performance Center (THPC).

• Services to be provided during hours: 7:30 a.m. to 4:15 p.m. Monday through Friday, except federal holidays.

• Contractor must submit a sample trailer for Government approval prior to placement.

• A written monthly schedule for maintenance and cleaning must be provided to the Government point of contact ten business days after the start of the contract, with updates provided within five business days of changes.

• Contractor must develop and maintain a Quality Control Plan (QCP).

• Contractor must comply with all installation security policies, including obtaining identification badges for personnel and vehicles.

• Contractor personnel must comply with applicable federal, DOD, Air Force, state, county, and local laws, codes, and regulations, including OSHA and environmental regulations.

• Contractor must obtain necessary permits and licenses, including a San Antonio Water System Liquid Waste Hauler permit and Texas Commission on Environmental Quality Sludge Transporter Registration.

• Contractor must provide a spill plan to the CO no later than 10 days after award.

• Required insurance coverage includes Workers' Compensation, Employer's Liability, General Liability, and Automobile Liability.

Amendment / Modification

• Added verbiage to the PWS (paragraphs 1 and 1.1) to specify the requirement for a trailer with a minimum of 2 stalls.

• Notified that the Questions and Answers list has been uploaded to the RFQ.

• Extended the offer due date to Thursday, 12 March 2026, at 12:00 PM.

• PWS (paragraphs 1 and 1.1)

• Solicitation/RFQ (due date)

• The proposal submission deadline has been extended to Thursday, 12 March 2026, at 12:00 PM.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Latrine Trailer Lease opportunity (FA301626Q0033).

• Usage Hours: The trailer will be used Monday-Friday from 0600-1400. GS SWHPS coaches are responsible for daily opening/closing.
• Sanitization: DHEC requires cleaning three times per week. The government has a concession for one cleaning per week, with GS coaches/students performing sanitization twice per week in between contracted services.
• Utilities: Electricity (120V, three-prong Edison plug) is available. There is no onsite water source; water servicing will need to be included in the base price.
• Trailer Requirements: Two stalls are required, with one or two sinks. ADA compliance is not needed. Climate control (AC/heat) is required year-round.
• Service & Maintenance: The contractor is responsible for cleaning, maintenance, repair, and replacement of leased trailers. An inoperable trailer must be replaced within 48 hours of a repair request.
• Permitting: Permitting fees are the responsibility of the contractor and must be included in the overall pricing. The contractor must obtain necessary permits, including the "San Antonio Water System Liquid Waste Hauler permit" and "Texas Commission on Environmental Quality Sludge Transporter Registration."
• Contract Type: This is a new contract with no previous incumbent. It is a firm-fixed-price contract, with no economic price adjustment for fuel or disposal costs.
• Damages: The contractor is responsible for damages to trailers, unless caused by obvious abuse.
• Spill Containment: A spill plan must be provided to the Contracting Officer no later than 10 days after award. Disposal of waste materials must be to an approved facility in accordance with all applicable regulations.
• Site Conditions: The placement area is asphalt and level, accessible for a full-size pickup and trailer. No turning radius, clearance, or escort requirements are anticipated for mobilization.

This Q&A document clarifies key requirements and responsibilities, impacting how vendors should structure their proposals, pricing, and service plans. It confirms the need for water servicing and specifies electrical hook-up details. It also clarifies responsibilities for maintenance, repairs, and damages, as well as permitting and disposal requirements.

Amendment / Modification

• The site visit originally scheduled for March 3, 2026, at 10:00 AM CST has been canceled.

• The site visit schedule.

• All other terms and conditions remain unchanged. No impact on proposal deadlines or submission requirements is indicated.

Solicitation / RFP / RFQ

This is a solicitation for a commodity, specifically a Latrine Trailer Lease, prepared in accordance with FAR Subpart 12.201-1. This announcement serves as the sole solicitation, and a separate RFP will not be issued. The acquisition is being solicited as a 100% Small Business set-aside.

• Lease of Latrine Trailers, including cleaning and maintenance.

• The solicitation requires offerors to submit a specification sheet with their quote.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: Base period of 12 months, with four 12-month option periods.

• Estimated Value: Not explicitly stated, but the NAICS code is 562991 with a size standard of $9,000,000.00.

• Proposal Submission Deadline: No later than 12:00 PM (noon) CST on March 10, 2026.

• Questions Due: No later than 12:00 PM (noon) CST on March 4, 2026.

• Questions Answers Posted: By 12:00 PM (noon) on March 6, 2026.

• Evaluation Criteria: Award will be made to the responsible and responsive offeror with the Lowest Priced, Technically Acceptable (LPTA) quote, representing the best value.

• Technical acceptability will be determined by evaluating if quoted requirements meet the technical criteria in the solicited item description.

• Only the three lowest technically acceptable quotes will be considered for award.

• Quotes must be effective for 90 days after submission.

• This acquisition is a 100% Small Business set-aside.

• Offerors must be 100% Small Business set-aside entities holding NAICS Code 562991 with a size standard of $9,000,000.00.

• Registration in the System for Award Management (SAM) is mandatory for award eligibility.

• A site visit has been cancelled.

• The government intends to award without interchanges, but reserves the right to conduct them.

• Failure to acknowledge amendments may result in the quote not being considered.

• Delivery will be performed in accordance with the Performance Work Statement (Attachment 1).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide leased latrine trailers and associated maintenance and cleaning services for the Temporary Human Performance Center (THPC) at Joint Base San Antonio (JBSA), Texas.

• Provide and maintain leased latrine trailers, including setup and removal.

• Trailers must be equipped with doors with inside locking capability, steps with grab bars, heating and air conditioning, a urinal, toilet, sink with hot/cold freshwater, mirror, toilet paper dispenser, paper towel dispenser, soap dispenser, paper seat cover dispenser, and trash can.

• Units must have sufficient freshwater and wastewater tank capacity for weekly usage of 30 persons.

• Trailers must be clean, in excellent condition, free of defects and graffiti, with separate male and female sections.

• Contractor is responsible for weekly cleaning, maintenance, repair, and replacement of trailers.

• Weekly cleaning includes emptying waste tanks, refilling freshwater tanks, cleaning interiors, restocking supplies, and replacing trash can liners.

• Restroom surfaces, fixtures, and floors must be cleaned and disinfected.

• Restrooms must be stocked with sufficient supplies.

• Maintenance and repair of trailers are included in the monthly lease price.

• Inoperable trailers must be replaced within 48 hours of requested repair; otherwise, the Government will not pay the monthly lease price.

• Contractor shall provide a written monthly schedule for maintenance and cleaning.

• Latrine trailers cleaned in accordance with the PWS: No more than 3 defects per month.

• Contractor performs maintenance and repair: No more than 2 defects per month.

• Inoperable trailers replaced within timelines: No more than 1 defect per month.

• Contractor submits schedules and provides service accordingly: No more than 1 defect per month.

• A Quality Control Plan (QCP) must be submitted as part of the proposal.

• Location: Joint Base San Antonio (JBSA), Texas at Lackland Chapman Training Annex (CTA) Temporary Human Performance Center (THPC).

• Services to be provided during specified hours: 7:30 a.m. to 4:15 p.m. Monday through Friday, except federal holidays.

• Contractor must obtain all necessary permits, licenses, and certifications.

• Compliance with applicable federal, DOD, Air Force, state, county, and local laws, codes, and regulations.

• Development and maintenance of a quality control program.

• Submission of a written spill plan.

• Contractor employees must obtain and display identification badges and undergo background checks.

• Contractor personnel must present a neat appearance and be easily recognized.

• Personnel performing electrical work must be qualified per NFPA 70/70E and NEC 2017; plumbing work requires Journeyman or Apprentice plumber certification.

• Compliance with OSHA Safety and Health Requirements.

• Compliance with environmental laws and SAWS regulations.

• Required insurance coverage: Workers' Compensation, Employer's Liability, General Liability, and Automobile Liability.