Laundry and Dry Cleaning Services

Sources Sought Notice

This document is a Sources Sought Notice issued by the Mission and Installation Contracting Command – Fort Bliss to conduct market research for Laundry and Dry Cleaning Services. The government is seeking to identify interested parties with the resources to support this requirement, with the intention of procuring these services on a competitive basis. Responses will help determine if the requirement will be set-aside for small businesses or procured through full and open competition.

• Operate and manage full-service Laundry and Dry-Cleaning (L&DC) operations.

• Manage Laundry Distribution and Collection Points.

• Execute pick-up and delivery services according to a Pickup Delivery Schedule (PWS Attachment 8).

• Maintain continuity of operations during holidays or emergency situations.

• Clean, process, and return standard linens, OCIE items, ceremonial uniforms, military funeral uniforms, flags, bunting, chaplains' vestments, and other specialty textile items within five (5) business days.

• All cleaning must adhere to manufacturer care label instructions.

• Items must be clean, serviceable, properly folded, bundled, dry, wrinkle-free, and free of soil or damage.

• Use of bio-based laundry and dry-cleaning products is encouraged.

• Maintain a contractor-developed accountability tracking system for linens and OCIE items.

• Operate the Army Post Laundry Program (PLP) system of record.

• Ensure proper property accountability, traceability, and safeguarding of Government-furnished items.

• The Period of Performance (PoP) is anticipated to be approximately 24 September 2026 to 23 September 2027, with four-year option periods.

• The contract type is anticipated to be Firm-Fixed Priced.

• The contract may include tasking subject to the Service Contract Act or a collective bargaining agreement.

• Interested parties are requested to submit a capabilities statement of no more than ten (10) pages.

• The deadline for response is no later than 4 pm, MST, 17 March 2026.

• Responses must be e-mailed to melissa.e.garciaronquillo.civ@army.mil and tiffany.a.salone.mil@army.mil.

• Specific information required in the capabilities statement includes past performance, task management experience, subcontractor management, technical skills, small business set-aside compliance (FAR 52.219-14), company profile, and eligibility for small business categories.

• The applicable NAICS code is 812320 with a Small Business Size Standard of $8.0M.

• Businesses of all sizes are encouraged to respond, but must identify their business size.

• The requirement may be set-aside for Small Businesses (in full or in part) or procured through Full and Open Competition.

• This is a Sources Sought Notice for informational purposes only and is NOT a Request for Proposal (RFP).

• Responses are strictly voluntary and will not be returned.

• No feedback or evaluations will be provided on submissions.

• Not responding does not preclude participation in any future RFQ, IFB, or RFP.

• Telephone inquiries will not be accepted or acknowledged.

• No funds are available to pay for response preparation.

• All data received will be protected as corporate or proprietary.

• No phone calls will be accepted.

Form / Attachment / Pricing Sheet

This document, "PWS Attachment 8 - Pickup-Delivery Schedule.xlsx", provides a specific schedule for pickup and delivery tasks related to the Performance Work Statement (PWS).

• Day: Tuesday
• Unit: USAG-MOB/DEMOB, Japanese Self Defense Force (JSDF), MDA/KSA
• Time: Specific times are listed for each unit (e.g., 8:30, 9:30, 10:30).
• Location: Locations are specified for some units (e.g., Building 1009 Chaffee Road, Fort Bliss, TX 79916 for JSDF; Building 1093 for MDA/KSA). The location for USAG-MOB/DEMOB is TBD.

This schedule is crucial for bidders to understand the logistical requirements and timing associated with the PWS. It details when and where specific pickup and delivery operations are expected to occur on Tuesdays, which will impact resource planning, staffing, and operational execution if awarded the contract.

Form / Attachment / Pricing Sheet

This document is a pricing sheet that outlines the CLIN numbers, item descriptions, estimated quantities, units of measure, and cost breakdowns for various items. Bidders will use this sheet to provide their pricing for the goods and services required under the opportunity.

• CLIN Numbers: Identifies specific contract line items.
• Item Description: Details the specific goods or services (e.g., Wool/Fleece Blanket, Pillowcase, Albs, Class A Coat).
• Funding Type: Indicates if the item is ASC Funded (A) or Direct Funded (D).
• Estimated Quantity: The projected number of units required.
• Unit of Measure: Specifies the unit for pricing (e.g., Per Piece).
• Cost Breakdown: Columns for Cost Per Unit and Total Cost across different ordering periods (Base, Year 1-4, 5 Year Total).
• Categories: Items are grouped into categories such as Linen/Specialty Items, Sleeping Systems, Chaplain Vestments, Ceremonial Uniforms, Other, Specialty Items, Japanese Defense Force, and Missile Defense Agency - KSA.

This pricing sheet is critical for bidders to understand the scope and volume of items needed. It provides the structure for submitting detailed cost proposals. Bidders must carefully review the item descriptions, quantities, and funding types to accurately calculate and present their pricing for each CLIN, ensuring their proposal aligns with the government's requirements.

Sources Sought Notice / Market Research

This document is a sources sought notice issued by the Mission and Installation Contracting Command – Fort Bliss to conduct market research for laundry and dry cleaning services. The government intends to procure these services on a competitive basis and is seeking information from interested parties to identify potential sources.

• Operate and manage full-service Laundry and Dry-Cleaning (L&DC) operations.

• Manage Laundry Distribution and Collection Points, execute pick-up and delivery services.

• Maintain continuity of operations during holidays or emergency situations.

• Demonstrate experience in compliance with specific Army regulations (AR 710-2, AR 710-4, AR 210-130) and other applicable Federal, State, and local regulations.

• Maintain a contractor-developed accountability tracking system for linens and Organizational Clothing and Individual Equipment (OCIE), and operate the Army Post Laundry Program (PLP) system.

• Clean, process, and return standard linens, OCIE items, ceremonial uniforms, military funeral uniforms, flags, bunting, chaplains' vestments, and other specialty textile items within five (5) business days.

• All cleaning must adhere to manufacturer care label instructions, and finished items must be clean, serviceable, properly folded, bundled, dry, wrinkle-free, and free of soil or damage.

• Utilize bio-based laundry and dry-cleaning products where practicable.

• Ensure personnel are properly trained, professionally presented, and compliant with contractor dress code policies.

• Submit all required reports and deliverables accurately and timely.

• The Period of Performance (PoP) is anticipated to be approximately 60 months, from 24 September 2026 to 23 September 2031, with four-year option periods.

• The contract type is anticipated to be Firm-Fixed Priced.

• The contract may include tasking subject to the Service Contract Act or a collective bargaining agreement.

• Interested parties are requested to submit a capabilities statement of no more than ten (10) pages.

• The deadline for response is 4 pm, MST, 2 APRIL 2026.

• Responses must be e-mailed to melissa.e.garciaronquillo.civ@army.mil and tiffany.a.salone.mil@army.mil.

• Capabilities statements must address specific experience, management of similar tasks, subcontractor management, technical skills, ability to perform at least 50% of the work (for Small Business Set-Aside), business status, and qualification as a small business concern.

• The applicable NAICS code is 812320 with a Small Business Size Standard of $8.0M.

• The requirement may be set-aside for Small Businesses (in full or in part) or procured through full and open competition.

• All Small Business Set-Aside categories will be considered.

• Businesses of all sizes are encouraged to respond, but must identify their business size.

• This is for informational purposes only and is NOT a Request for Proposal (RFP).

• Responses are strictly voluntary and will not be returned.

• Telephone inquiries will not be accepted.

• No funds are available to pay for response preparation.

• Not responding does not preclude participation in any future RFQ, IFB, or RFP.

• Any future solicitation will be synopsized on the Government-Wide Point of Entry (GPE).

Form / Attachment / Pricing Sheet

This document, titled 'Technical Exhibit - C - Employee Information.xlsx', appears to be an attachment providing details on personnel required for an opportunity. It contains two main sheets: 'Employee Information' and 'Employee Training'.

• Employee Information Sheet: Lists installation and plant personnel, including columns for Employee Name, Position, Hire Date, Separation Date, Contact Information, Pass Issue Date, Pass Expiration Date, and Notes. This sheet seems intended to detail the staffing requirements or current personnel involved.
• Employee Training Sheet: Details employee training records, with columns for Employee Name, various training levels (AT Level 1, OPSEC, TARP, iWatch, Combating Trafficking in Persons), Separation Date, and Notes. This sheet outlines the required or current training status of personnel.

This exhibit is crucial for bidders to understand the specific personnel qualifications, training requirements, and potentially the existing staffing structure relevant to the opportunity. It may inform staffing plans, cost estimations, and the overall approach to meeting personnel-related requirements outlined in the solicitation.

Form / Attachment / Pricing Sheet

This Excel spreadsheet lists various items, categorized by their intended use or department, that are likely part of a procurement requirement. Bidders should use this list to understand the specific goods or materials being requested.

• Linen: Sheets (Flat/Fitted), Pillowcase, Mattress Cover, Mattress Pad.
• Blankets: Fleece, Wool.
• Sleeping Systems: Sleeping Bag, Bivy Cover, Patrol Bag, Stuff Sack (specifically for TRADOC installations).
• Specialty Items (DFAC Only): Towels/Hotpads, Food Handler/Cook Apron, Table Napkins, Table Skirts/Cloths, Garrison Food Service Uniform components (White Over Coat, Black Trousers).
• DECEASED Military Personnel: All Clothing (personal and military issued).
• Other: Towels, Washcloths, ACU/BDU/DCU Shirts and Trousers, Dry Clean items.
• Chaplain Vestments: Albs, Robes, Chasubles, Minister Napkins, ASCOTS, Pall Slicovers (White), Alterdressings.
• Draperies & Flags: Organizational Colors, Organizational Streamers, Bunting.
• Ceremonial Uniforms: Class A Coat, Pants, Shirt, ASCOTS (Unit Emblem), White Gloves (specifically for Military Funerals or Presidential Inaugurations).

This document provides a detailed breakdown of the specific items required for the opportunity. Bidders must review this list carefully to determine their capability to supply these goods and to accurately prepare their pricing and proposals.

Form / Attachment / Pricing Sheet

This document, "PWS Attachment 2 - Deliverable Schedule and Formats," outlines the specific deliverables required under the Performance Work Statement (PWS), their submission frequencies, formats, and the designated recipients. It serves as a critical guide for bidders to understand their reporting and documentation obligations upon contract award.

• Deliverables: Includes a comprehensive list of required items such as Authorized Customers lists, Contractor Dress Code documentation, Internet Enabled Mobile Device information, Laundry Tickets, Workload data trackers, Rework trackers, Damaged Items reports, Lost Item Trackers, Pickup/Delivery Schedules, Performance Management Reviews (PMRs), Organizational Charts, Customer Contact Information, Customer Complaints, Employee Information, Training Program Plans, various Training Records (Antiterrorism, iWatch, OPSEC, TARP), CAC Access procedures, and Quality Control Plans (QCPs).
• Frequency: Specifies how often each deliverable must be submitted (e.g., Monthly, Weekly, Quarterly, At time of award, Prior to contract start date).
• Format: Details the required media or format for each deliverable, including Hard Copy (IAW specific forms), Electronically in Microsoft Word, Excel, or PowerPoint, or specific vendor formats.
• Submission: Identifies the designated recipients for each deliverable, typically the Contracting Officer (KO) and/or the Contracting Officer's Representative (COR), and sometimes the Customer.

This attachment is crucial for bidders to accurately estimate the resources and processes needed to fulfill contractual obligations. It directly impacts proposal preparation by defining the scope of administrative and reporting tasks. Understanding these requirements is essential for developing a compliant and competitive proposal, as failure to meet these deliverable standards could lead to performance issues or contract non-compliance.

Forms / Attachments / Pricing Sheets

This document, "Technical Exhibit - A - Workload Data Tracker.XLSX", appears to be a data tracker or pricing sheet related to workload data. It contains detailed breakdowns of items, their prices, costs, and total values across various sheets, likely for different fiscal years or CLINs.

• Items: Includes categories such as 'Bag Sleeping', 'Blanket', 'Pillowcase', 'Cover Mattress', 'Pillow Feather Form', 'Sheet', 'Small SS', and 'Large SS'.
• Financial Data: For each item, 'Price', 'Cost', and 'Total' values are provided. Some sheets also include daily breakdowns (columns 1-31).
• CLINs: The 'TOTALS' sheet categorizes data under CLIN 1 (Linen), CLIN 2 (Sleeping Systems/COSIS), and CLIN 3 (Dry Cleaning), indicating different contract line item numbers.
• Customer Data: A 'Customers' sheet is present, though it contains no specific data in the provided text.

This document is crucial for bidders as it likely contains detailed pricing information, cost breakdowns, and quantity requirements for various items. Bidders will need to use this data to formulate their pricing proposals, understand the scope of potential orders, and potentially track performance against specific CLINs. The presence of daily breakdowns suggests a need for detailed forecasting or tracking of item usage.

Form / Attachment / Pricing Sheet

This document, "PWS Attachment 3 - Linen Specifications.docx", details the specific requirements for various linen items to be procured. Bidders must ensure their proposed products meet these specifications.

Linens, Single XL:

• Pillowcase and sheets must be from the same manufacturer.

Pillow:

• Size: 24-27” W x 18-21” L
• Fill: Minimum 18 oz., 70% polyester/30% Tencel or 100% polyester
• Ticking: Minimum 70 denier nylon, antimicrobial
• Features: Wipeable, blue color, care label sewn into edge

Pillowcase:

• Finished Size: 30-32” W x 21-22” L
• Material: 35% polyester/65% Tencel or minimum 60% cotton with polyester blend
• Weave: Minimum 200 thread count, percale weave
• Color: White

Flat Sheet:

• Size: Minimum 66” W x 102” L
• Material: 35% polyester/65% Tencel or minimum 60% cotton with polyester blend
• Weave: Minimum 200 thread count, percale weave
• Color: White

Blanket, Single. Wool:

• Size: Minimum 66” W x 90” L
• Material: 100% wool; 70% US virgin wool
• Binding: Must match wool color
• Properties: Tightly loom woven, smooth nap, no visible yarns, minimum 3 lbs., reinforced stitched edges, naturally flame retardant, shrink resistant, non-abrasive, suitable for industrial laundering, odor-free
• Color: Olive
• Label: Care label sewn onto edge

Blanket, Single. Fleece:

• Size: Minimum 66” W x 90” L (Twin XL)
• Material: Fleece / 100% polyester
• Binding: Must match wool color (Note: This seems to be a carry-over from the wool blanket description and may be an error in the source document for fleece blankets).
• Properties: Tightly loom woven, smooth nap, no visible yarns, minimum 320 GSM (9 oz/yard / 2.75 lbs), double sewn/mitered corners, shrink resistant, non-abrasive, suitable for industrial laundering, odor-free
• Colors: Beige, Tan, Dark Gray, Navy

Bidders must carefully review these specifications to ensure their product offerings align with the government's requirements for quality, material, size, color, and durability. Failure to meet these detailed specifications may result in a non-compliant bid.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide laundry and dry-cleaning services for government-owned items at Fort Bliss, Texas, ensuring organizational health and sanitation requirements are met.

• Operate and manage laundry distribution and collection points.

• Maintain a contractor-developed accountability system for items.

• Provide laundry services to authorized government customers.

• Execute laundry services (pickup/delivery) on the following business day in case of holidays or emergencies.

• Ensure all soiled linen items are cleaned and returned within five (5) business days.

• Clean specialty items (e.g., OCIE, sleep systems) according to manufacturer instructions.

• Dry clean flags, bunting, ceremonial uniforms, and vestments, ensuring they are wrinkle-free and clean.

• Repair or replace items damaged during the laundering process.

• Use bio-based laundry and dry-cleaning products where possible.

• Items must be clean, serviceable, and dry with no signs of wetness.

• Folded and bundled items according to specified quantities.

• Claims for lost or damaged items must be resolved within ten (10) business days.

• Contractor vehicles must be cleaned with germicidal cleaner after each working day.

• Maintain pick-up and delivery schedules with notification for deviations.

• Services to be performed at Fort Bliss, Texas.

• Pick-up/return of items according to a specified schedule, excluding Federal holidays or emergencies.

• Contractor personnel must be appropriately dressed and clearly identified.

• Compliance with Federal, State, Local, and Department of Health regulations, and CDC.

• Use of bio-based cleaning products is encouraged.

• Contractor must provide a Program Manager (PM) and an Alternate PM with at least three (3) years of specialized experience.

• Required training includes Antiterrorism, iWatch, OPSEC, TARP, and CTIP.

• Contractor must maintain a Quality Control Program (QCP) and submit it for review.

• Contractor must comply with applicable Installation/Facility access and security policies, including background checks and potential issuance of Common Access Cards (CACs).