Lease or rental of 10-ton forklift IAW PWS

Form / Attachment / Pricing Sheet

This document, "Environmental Protection Guidelines for Contractors on Facilities Projects at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility," outlines the environmental compliance requirements for contractors performing work at the facility. It serves as a guide to ensure adherence to federal, state, and local environmental laws and regulations.

• Environmental Compliance: Emphasizes the importance of environmental protection and compliance with all applicable laws and regulations.
• Regulations: Lists numerous federal, state, and local regulations, including CFR, HAR, and specific permits (e.g., NPDES).
• Points of Contact (POC): Provides contact information for the PHNSY&IMF Environment Division (Code 106.3) and its branches.
• Contractor Environmental Manager (EM): Details the responsibilities, qualifications, and training requirements for the Contractor's EM and alternates.
• Environmental Records Binder: Specifies the need for a binder containing training records, Environmental Protection Plan (EPP), and surveillance documentation.
• ECATTS Training: Outlines the mandatory Environmental Compliance Assessment, Training and Tracking System (ECATTS) training for the Prime Contractor's Project Manager and EM.
• Plan Submittals: Requires contractors to submit an environmental protection plan addressing various aspects like general information, natural resources, stormwater management, waste management, sampling plans, air compliance, abatement, and best management practices.
• Inspections and Surveillances: Mandates a documented inspection/surveillance program and immediate correction of non-compliances.
• Hazardous Materials (HM): Covers procedures for handling, transportation, and storage of HM, including Safety Data Sheets (SDS) and EPCRA reporting.
• Spill Prevention and Reporting: Details requirements for preventing, containing, and reporting spills of oil, hazardous substances, and other chemicals.
• Clean Water: Addresses compliance with NPDES permits, dry dock controls, and stormwater management.
• Waste Management and Disposal: Outlines procedures for characterizing, managing, and disposing of hazardous waste, non-regulated waste, fluorescent tubes, asbestos waste, and PCBs.
• Recyclables: Specifies requirements for recycling fluorescent lamp starters, zinc/aluminum anodes, lead ballast, scrap metal, and cardboard.
• Other Sections: Includes guidelines for construction work in and above water, clean air (painting operations, ODS), construction and demolition waste management, and general refuse.

This document is critical for any potential bidder as it defines the environmental obligations and requirements that will be imposed under any resulting contract. Bidders must understand these guidelines to accurately estimate costs, develop compliant work plans, and ensure they have the necessary qualifications and resources to meet environmental standards. Failure to comply can result in penalties and impact contract performance.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide one (1) fully operational 10-ton capacity forklift for rental to Pearl Harbor Naval Shipyard & IMF (PHNSY & IMF) to support day-to-day activities.

• Provide one (1) 10-ton capacity forklift, delivered to PHNSY & IMF.

• Forklift to be operated exclusively by Government licensed and authorized personnel.

• Contractor is responsible for all maintenance, repairs, and support to ensure continuous safe operation.

• Forklift specifications: 20,000 lb minimum capacity, diesel fuel only, pneumatic tires.

• Equipment must be delivered in good working order, free of defects, and fully operational.

• All safety features (horns, lights, back-up alarms) must be functional.

• Contractor must provide current inspection and maintenance records.

• Delivery to PHNSY & IMF prior to the contract base period start.

• Removal within two (2) working days after the final contract performance period.

• Equipment Availability: 95% availability per month. Calculated as (Total Scheduled Hours - Downtime Hours) / Total Scheduled Hours.

• Response to Equipment Failure: Provide a replacement unit within 24 hours of notification. No more than one late replacement per 6-month period.

• Scheduled Maintenance Compliance: 100% on-time completion of scheduled maintenance events per COR-approved schedule.

• Place of Performance: PHNSY & IMF, JBPHH.

• Period of Performance: Base Period: 12 months from date of delivery. Option Period: One (1) 6-month option period.

• Applicable Documents: Compliance with OSHA standards (29 CFR 1910.178), manufacturer safety and maintenance requirements, and state/local transportation regulations.

• Pre-use Inspections: Government will conduct detailed pre-use inspections covering tires, rims, engine oil, fluids, battery, fuel system, noises, lights, horn, hoist, tilt, side shift, transmission, directional controls, brakes, gauges, fire extinguisher, operator restraint system, forks, fork positioning, safety chains, overhead guards, ground straps/tires, structural integrity, and markings.

• Maintenance: Contractor to provide manufacturer-recommended preventive and unscheduled maintenance. Develop and submit a Preventative Maintenance Schedule for COR approval. Respond to maintenance requests within 2 hours. Repairs must be completed within 8 hours; if not, provide a comparable replacement within 24 hours.

• Tire Damage: Contractor responsible for normal wear and tear, defects, or equipment failure. Government responsible for damage from misuse, debris, or Government personnel.

• Equipment Damage: Government responsible for damage by licensed operators. Contractor responsible for damage from equipment failure, improper maintenance, or normal wear and tear.

• Contractor Qualifications: Must ensure necessary employee expertise, comply with Safety and Health, environmental guidelines, and security requirements (background check, DBIDS registration, gate pass coordination).

• Government Furnished: None provided. Contractor may utilize existing electrical/air outlets but is responsible for any resulting damage.

• Hours of Operation: PHNSY & IMF operates 24 hours/day; administrative staff work 0630-1500 Mon-Fri. Holiday observance follows Federal guidelines.

Form / Attachment / Pricing Sheet

This document, "Contractor Safety & Mishap Information," is a form (Enclosure (1)) intended to be completed by contractors working with the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF). It serves to gather essential safety and mishap-related details prior to the commencement of work.

• Contractor Information: Name, Contract Number, Project Title.
• Key Personnel: Contractor local representative and Local Government Representative overseeing the contractor, including their contact information.
• Work Description: A brief overview of the work to be performed and its location.
• Timeline: The expected time frame for work accomplishment.
• Reporting: Point of contact for contractor mishap reporting.
• Hazard Mitigation: Identification of work processes that could affect other employees and the preventive measures to be taken.
• Safety and Health Plans: A list of applicable safety and health plans, such as hazard communication, confined space, asbestos abatement, lead abatement, respiratory protection, and emergency response plans.

This form highlights the critical safety and health requirements and reporting obligations that contractors must adhere to when working at PHNSY&IMF. Bidders should review this form to understand the level of detail required regarding safety planning, hazard identification, and reporting, which will be a key aspect of contract performance.

Form / Attachment / Pricing Sheet

This document outlines the Operations Security (OPSEC) Contract Requirements for potential bidders and awarded contractors working with the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF). It details the government's expectations regarding the protection of sensitive information.

• Definition of OPSEC: A process to protect sensitive information from adversary exploitation.
• OPSEC Plan Requirement: Clarifies that an OPSEC Plan is not required for this specific contract, as indicated by a checked box. Contractors are still responsible for adhering to basic OPSEC contract requirements.
• Contractor Responsibility: Emphasizes the contractor's duty to avoid inadvertent disclosure of unclassified or classified information.
• Definition of Critical Information (CI): Information that needs protection from unauthorized disclosure.
• Prohibited Disclosures: Lists specific types of information that must not be publicized, including Personally Identifiable Information (PII), operational schedules, equipment capabilities, and photographs/videos within shipyard work areas.
• Prohibited Actions: Explicitly forbids posting sensitive information on company websites, publications, or public social media, and requires proper disposal of sensitive documents.
• Personal Electronic Device (PED) Policy: Outlines restrictions and requirements for using PEDs within the shipyard, emphasizing coordination with sponsors and Computer Security division.
• Reporting: Mandates immediate reporting of any unauthorized disclosures or suspected compromises of critical information.

Bidders should understand these OPSEC requirements to ensure compliance if awarded the contract. The document highlights the critical nature of information security and the potential consequences of compromise, including contract termination or criminal prosecution. It also clarifies that a formal OPSEC Plan is not required, simplifying one aspect of compliance for this specific opportunity.

Solicitation / RFP / RFQ

This solicitation is for the lease or rental of a 10-ton forklift, in accordance with the Performance Work Statement (PWS). The Product Service Code is W039.

• Lease or rental of one (1) 10-ton forklift with pneumatic tires and diesel fuel.

• The forklift must assist in operations within the Pearl Harbor Naval Shipyard (PHNSY) & Intermediate Maintenance Facility (IMF).

• The equipment must meet or exceed all required specifications listed in the solicitation.

• The offeror must confirm timely delivery and setup by the start of the Period of Performance.

• Base Period: 12 Months, from 18 May 2026 to 17 May 2027.

• Option Period: 6 Months, from 18 May 2027 to 18 Nov 2027.

• Pricing Arrangement: Firm Fixed Price for both the base and option periods.

• NAICS Code: 532490

• Size Standard: USD 40,000,000.00

• Solicitation Issue Date: 30 April 2026

• Offer Due Date: 08 May 2026, 12:00 PM

• Submission Method: Offers must be delivered via email only to kelliann.a.shimote.civ@us.navy.mil and lyndon.g.paloma.civ@us.navy.mil. Email size limit is 35 MB per email.

• Evaluation Criteria: Award will be made to the lowest priced technically acceptable offeror with an acceptable past performance rating. Technical capability will be evaluated first, followed by past performance, and then price.

• CMMC Requirement: Offerors must possess a valid CMMC Level 1 (Self-Assessment) certification at the time of offer submission and for the duration of any resulting contract.

• This acquisition is set aside for Small Business.

• OPSEC Plan is not required.

• Offerors must be registered in the System for Award Management (SAM).

• A detailed technical capability statement (max 5 pages) is required, including forklift specifications or brochure, subcontracting statement (if applicable), and certification of timely delivery.

• Past performance information (2-3 recent, similar contracts within the last 2 years) is required.

• The contract may include options to extend services and the term of the contract.

Other / Unclassified

This document outlines the security requirements applicable to contractors performing work outside the Controlled Industrial Area (CIA) at Pearl Harbor Naval Shipyard & IMF. It details requirements for U.S. citizen and U.S. national employees, security access, contractor personnel screening, and the use of identification badges.

Potential bidders should review this document to understand the stringent security protocols and access requirements for working within the Shipyard & IMF. Key areas include:

• Personnel Eligibility: Work is restricted to U.S. citizens and U.S. nationals. Foreign nationals require special authorization.
• Access Control: A three-week lead time is required for processing Contractor Visit Request (VR) forms for security access badges. Specific documentation and screening are necessary.
• Identification: All personnel must wear and display their Shipyard & IMF badge at all times. Strict accountability for badges is enforced.
• Work Hours & Location: Standard work hours are 0630-1500, Monday-Friday. Any deviations require advance written notification and approval.
• Vehicle & Parking: Strict regulations apply to vehicle access, parking on piers, and fire lane obstruction. Specific procedures for requesting pier parking authorization are outlined.
• Prohibited Items: Photography and videography (including personal cell phones with cameras) are strictly forbidden without explicit authorization and escort. Portable Electronic Devices (PEDs) have specific usage restrictions.
• Information Security: Access to sensitive technology and information is restricted to an "official need-to-know" basis and requires strict handling and control.
• Notification: Contractors must provide written notification to the Commander two weeks prior to the actual start of work, detailing schedules and potential impacts on shipyard operations.