Lease Space to the Government in Logan, WV

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) seeks offers for a lease in Logan, WV. The Government will evaluate conforming proposals to select an Offeror for award. The RLP includes a lease template and a GSA Proposal to Lease Space form for offerors to submit their rent and other required information.

• Space: Approximately 3600 to 4000 ABOA square feet of office space.

• Location: Within the Area of Consideration defined by Rt. 10, US 119, and Rt. 73 in Logan, WV.

• Building Standards: Modern, quality construction, acceptable facade, and modern conveniences. If not new, must have undergone modernization.

• Layout: Contiguous space on one floor. Accessible elevators required if space is above street level.

• Neighborhood: Office, research, technology, or business park with a professional appearance. Transit accessibility (bus, light rail, subway) within a walkable distance is required.

• Parking: On-site parking ratio of at least 1 space per 200 RSF, or local code requirements.

• Energy Efficiency: Buildings must meet Energy Independence and Security Act (EISA) requirements, ideally with an ENERGY STAR® label. Exceptions apply for certain circumstances.

• Environmental: Phase I Environmental Site Assessment (ESA) required. Compliance with National Environmental Policy Act (NEPA) is also addressed.

• Security: Building Specific Amortized Capital (BSAC) pricing is required, with a rate of $12.00 per ABOA SF for security improvements.

• Lease Term: Initial full term of 15 years, with a 10-year initial firm term. Termination rights are 90 days.

• Type: Fully serviced lease. Rent includes shell upgrades, Tenant Improvements (TIs), operating costs, real estate taxes, and security upgrades.

• Tenant Improvements (TIs): An allowance of $57.19 per ABOA SF is provided for build-out, to be performed by the Lessor.

• Submission Deadline: Monday, May 11, 2026, by 4:00 PM EST.

• Submission Method: Exclusively through the Requirement Specific Acquisition Platform (RSAP) at https://leasing.gsa.gov. Paper submissions will not be considered.

• Evaluation: Offers will be evaluated based on the lowest priced technically acceptable offer. A Present Value Price Evaluation method will be used.

• Negotiations: The Government may award without discussions but reserves the right to conduct negotiations.

• NAICS Code: 531120 (Exception). Small business size standard is available via SBA website.

• HUBZone Small Business Concerns may elect to waive the price evaluation preference.

• Offerors must not use Federal agency names or acronyms in their entity name.

• Broker commission details are intentionally deleted.

• A building tour may be conducted as part of the due diligence process.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect estimated annual costs for services, utilities, and ownership expenses from lessors as part of the rental consideration for government leases. This information helps the General Services Administration (GSA) determine fair market value for leased space.

Section I - Estimated Annual Cost of Services and Utilities:

• Covers costs for Cleaning, Janitorial/Char Service, Heating, Electrical, Plumbing, Air Conditioning, Elevators, and Miscellaneous services.
• Requires breakdown of costs for the entire building and the Government-Leased Area.
• Includes items such as salaries, supplies, contract services, fuel, and system maintenance and repair.

Section II - Estimated Annual Cost of Ownership Exclusive of Capital Charges:

• Covers Real Estate Taxes, Insurance (Hazard, Liability, etc.), Building Maintenance and Reserves for Replacement, Lease Commission, and Management.

Lessor's Certification:

• Requires the lessor to certify that the entered amounts are their best estimate of annual costs.

Potential bidders (lessors) must complete this form accurately to provide the necessary cost data for the government's evaluation of rental charges. It requires a detailed breakdown of operational and ownership expenses associated with the property being offered for lease. The instructions provide guidance on how to compute rentable area and allocate costs.

Form / Attachment / Pricing Sheet

This document, GSA Form 1364 (REV. 1/2023), is a "Proposal to Lease Space" form. It is used by offerors to submit detailed information about the space they are proposing to lease to the U.S. General Services Administration (GSA).

• Section I - Building Overview: Captures basic building information such as name, address, size, and parking details.
• Section II - Primary Offer Details: Outlines the core offer, including rentable square feet (RSF), floor area (ABOA), lease term, and rent details (shell rent, operating costs, tenant improvement, building-specific amortized capital).
• Section III - Additional Financial Aspects: Covers details like free rent, renewal options, commissions, and tax parcel information.
• Section IV - Building and Property Information: Addresses construction and renovation history, seismic safety, accessibility, and flood plain status.
• Section V - Owner Identification and Offeror Certification: Contains owner and offeror details, contact information, and certification statements.
• Section VI - Addendum: Allows for details on step rents, renewal options, additional tax parcel information, and any remarks or conditions.

This form is critical for any bidder responding to a Request for Lease Proposals (RLP). It requires the bidder to provide comprehensive financial and property-specific information necessary for the government to evaluate their offer. Completing this form accurately and thoroughly is essential for a compliant and competitive proposal.

Form / Attachment / Pricing Sheet

This document, "EXHIBIT A LEASE NO. GS-03P-LWV01086," is a lease template (GSA Lease Template L100A) that GSA will use to transcribe an offeror's final offered rent and price data into a lease agreement. It outlines the terms and conditions of a lease agreement between a Lessor and the U.S. Government (GSA).

• Parties: Identifies the Lessor and the U.S. Government (GSA).
• Premises: Describes the leased space, including Rentable Square Feet (RSF) and ANSI/BOMA Occupant Area (ABOA) square feet.
• Lease Term: Specifies the duration of the lease, including firm term and renewal/termination rights.
• Rent and Consideration: Details the annual rent, broken down into shell rent, operating costs, tenant improvement rent, and building-specific amortized capital. It also includes provisions for free rent periods.
• Tenant Improvements (TI) and Building Specific Amortized Capital (BSAC): Outlines allowances and amortization schedules for TIs and BSAC.
• Construction Standards: Details requirements for building shell components, finishes, and systems.
• Utilities, Services, and Obligations: Covers provisions for utilities, janitorial services, HVAC, and other operational aspects.
• Security Requirements: Specifies security measures and facility security levels.
• General Clauses: Includes standard lease clauses related to definitions, maintenance, inspection, default, payment, and compliance with laws.

This document is crucial for potential bidders as it defines the legal framework, financial terms (rent, TI, BSAC), and performance requirements of the lease. Bidders must understand these terms to accurately price their offers and ensure compliance. Key sections for bidders include:

• Rent and Other Consideration (Section 1.03): To understand the financial structure of the lease.
• Tenant Improvement Allowance (Section 1.04): To understand the budget for space build-out.
• Construction Standards (Section 3): To understand the quality and specifications for the building shell and systems.
• Security Requirements (Exhibit B): To understand specific security measures required.
• General Clauses (Exhibit D): To understand the overarching legal and operational obligations.