Legal Services for Unaccompanied Alien Children (UAC)

Form / Attachment / Pricing Sheet

This document, "Attachment J - Section F Deliverables Schedules and Performance Requirements Summary Table," outlines the specific tasks, deliverables, formats, frequencies, due dates, recipients, and acceptance criteria (AQL) for various aspects of the contract. It serves as a detailed schedule and performance requirement guide for potential bidders.

• Task I: Transition-In: Requires a Transition-In Plan with the proposal, progress reporting, and full staffing/performance within 120 days of award.
• Task II: Conduct Legal Orientations: Involves developing audiovisual tools and conducting orientations for Unaccompanied Alien Children (UAC), with specific reporting metrics.
• Task III: Conduct Legal Consultations: Mandates confidential consultations for UAC, with defined timelines and reporting requirements.
• Task IV: Direct Legal Representation Services: Covers various services including T Visa, U Visa, VAWA, Adjustment of Status, TPS, Employment Authorization, Certificate of Citizenship, SIJS, Asylum, Voluntary Departure, and Change of Venue filings. Each service has specific documentation and reporting requirements, often utilizing APIs for data transfer.
• Task V: Annual Legal Service Provider (LSP) Network Management: Requires establishing and managing a nationwide network of LSPs and maintaining a roster of volunteers for pro bono services.
• Task VI: Annual Data Collection and Transfer System / Interface: Mandates providing all required data through dashboards and direct API connections to ORR platforms.
• Task VII: Pro Bono Maximization: Requires achieving a specified pro bono percentage.
• Task VIII: Transition Out: Involves developing and executing a Transition-Out Plan to ensure seamless handover.
• Other Annual Requirements: Includes support for meeting agendas and minutes, contract status meetings, performance reviews, kick-off meetings, Project Management Plans (PMP), progress reports, staffing reports, travel plans, adherence to statutes/regulations, background investigation status, security requirements, and security training.

This attachment is critical for bidders as it details the expected performance standards, deliverables, and reporting obligations for each task under the contract. Understanding these requirements is essential for developing a compliant and competitive proposal, estimating resource needs, and planning for contract execution.

Solicitation / RFP / RFQ

This solicitation is a Request for Proposals (RFP) for comprehensive legal services for Unaccompanied Alien Children (UAC) currently in or released from the care of the Office of Refugee Resettlement (ORR). These services are essential to support the legal needs of this vulnerable population.

• Direct legal representation for UAC.

• Annual Legal Service Provider (LSP) Network Management.

• Annual Data Collection and Transfer System/Interface services.

• Transition In and Transition Out services.

• Other annual requirements.

• Travel expenses for approved domestic travel.

• Contract Type: Hybrid type, with a preponderance of services on a firm-fixed unit price (FFUP) basis. Also includes firm-fixed price (FFP) and time-and-materials (T&M) CLINs.

• Period of Performance: One (1) year base period, four (4) one-year option periods, and an option under FAR 52.217-8 for up to six (6) additional months. Total potential period of performance is five (5) years and six (6) months.

• Estimated Value: Not explicitly stated, but a guaranteed minimum of $1,539,600.00 is mentioned.

• Proposals are due by June 1, 2026, at 12:00 PM Eastern Time.

• Submission is via email to Emily Graham and Sharee Richardson.

• Evaluation will be based on a trade-off process considering the following factors in descending order of importance: Scalability and Pro Bono Integration Capabilities, Technical Approach, Recent and Relevant Past Performance, and Price.

• This acquisition is performed as a full and open competition.

• NAICS Code: 541110 (Office of Lawyers) with a small business size standard of $15.5 million.

• This document is Amendment 0011, which supersedes all prior versions.

• The solicitation incorporates FAR and HHSAR clauses by reference.

• Numerous attachments are referenced, including a Pricing Worksheet, PWS, QASP, and various policy documents.

Form / Attachment / Pricing Sheet

This document, "System Registration Version 1.0," is a form required for registering new systems. It is divided into two parts, to be completed at different stages of a project: Part 1 at the Project Initiation Review Stage Gate and Part 2 at the Critical Design Review Stage Gate. The information collected is used to create an Enterprise Architecture record for the system and assign a Unique ID (UUID).

Part 1: System Information

• System Name (full), Acronym, Type, Location, State, ATO Date, Commercial or Government, Website URL, Brief Description
• Mission Critical, Operational Criticality, Segment, IT Investment, Investment ID (UII per PMT)
• Contains PII (Yes/No), Cost per Year, Average # of Users Expected Per Month, User Base, Cloud Enabled (Yes/No), Cloud Deployment Model, Cloud Service Model
• Roles: System Operator, Stakeholders, Executive Sponsor, System Owner, ISSO, Employee FTE, Contractor FTE, Program Office

Privacy Review

• Questions regarding records about individuals, retrieval by direct personal identifier, public records, existing SORNs, and initiation of PTA/PIA.

Part 2: Enterprise Architecture Record Completion

• System UUID, NARA-approved records schedule existence, estimated users per month, applicable user groups (Executive Team, Government employees, Public Users, Partner Organizations).
• Authentication requirements, connection with other IT systems, contract end date for support personnel, technologies in use (including version), software products in use (including version).

Appendix A: Segments

• A list of 25 defined segments (e.g., Access to Health Care, Consumer Safety, Financial Management, Human Services, Information Security, Program Management) with descriptions, to categorize the system.

Bidders may need to complete or provide information related to this system registration form as part of the project initiation or design phases. Understanding the required system information, privacy review, and technical details will be crucial for project planning and execution. The defined segments also help categorize the system's function within the broader agency architecture.

Form / Attachment / Pricing Sheet

This document establishes the system categorization for the Administration for Children and Families (ACF) system, focusing on the impact of confidentiality, integrity, and availability (CIA) on the overall security categorization. It is intended to guide the selection of security controls based on FIPS 199 and NIST guidance.

• Introduction and Purpose: Defines the scope and basis for system categorization.
• System Overview: Requires descriptions of the system's operational purpose, user base, mission relevance to ACF, and key stakeholders.
• Risk & Impact Analysis: Assesses potential impacts of data loss, compromise, or unavailability, including the number of users affected and risks to reputation, operations, assets, and individuals. It also prompts consideration of interconnected systems, executive orders, clearance requirements, and aggregation conditions.
• Information Types & Impact Ratings: Requires identification of information types processed, stored, or transmitted, their sources, uses, and provisional impact levels for CIA, referencing NIST SP 800-60.
• Final Security Categorization: Determines the final impact levels for confidentiality, integrity, and availability based on the highest assigned values and operational context.
• Approval and Authorization: Includes fields for System Owner and ACF Senior Agency Official for Privacy signatures.
• Document Revision History: Tracks changes to the document.

While this document focuses on internal system security categorization, bidders should understand that the resulting security categorization will dictate the baseline security controls required for any system developed or operated under this contract. This information may inform technical requirements and security compliance obligations relevant to the opportunity.

Form / Attachment / Pricing Sheet

This document, "Attachment E - ORR Facilities By State," provides a breakdown of the number of Office of Refugee Resettlement (ORR) facilities by state. This information is relevant for understanding the geographical distribution of facilities that may be involved in the procurement of legal services for Unaccompanied Alien Children (UAC).

• The attachment lists states and the corresponding quantity of ORR facilities within each state.
• States with the highest number of facilities include Texas (45), California (32), and New York (30).
• Other states listed include Michigan (18), Illinois (15), Arizona (8), Pennsylvania (8), Florida (7), New Jersey (7), Virginia (6), Connecticut (5), Georgia (4), Colorado (3), Indiana (2), Maryland (2), Oregon (2), South Carolina (2), and Tennessee (2).
• Several states have one facility each, including Kentucky, Massachusetts, North Carolina, Ohio, Wisconsin, and West Virginia.

This attachment helps potential bidders assess the potential scope and geographical reach of the opportunity by indicating where ORR facilities are located and in what quantities. This information can inform resource allocation, logistical planning, and understanding of the potential service delivery areas.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing comprehensive legal services to Unaccompanied Alien Children (UAC) in the care of the Office of Refugee Resettlement (ORR). The objective is to ensure UAC have access to legal representation and counsel to protect their rights and interests within the U.S. immigration system, as mandated by federal law.

The Contractor shall provide nationwide legal services to eligible UAC, including those currently in or released from ORR custody. Key tasks include:

• Transition-In: Assume operational responsibility from the incumbent contractor for approximately 24,000 active cases without service disruption.

• Legal Orientations: Conduct sessions informing UAC of their rights and responsibilities within the immigration system.

• Legal Consultations: Perform one-on-one assessments of each UAC's eligibility for immigration relief.

• Direct Legal Representation: Provide legal representation for various immigration matters, prioritizing vulnerable UAC.

• Legal Service Provider (LSP) Network Management: Oversee a nationwide network of qualified LSPs, including quality control and performance monitoring.

• Data Collection, Analysis, and Reporting: Implement a robust system for data collection, analysis, and reporting, including outcomes, case status, and pro bono hours, accessible via dashboards and APIs.

• Pro Bono Maximization: Actively promote and utilize pro bono services to supplement government-funded legal aid.

• Transition-Out: Facilitate a seamless transfer of responsibilities, data, and knowledge to the incoming contractor or government.

• Services must be provided by qualified personnel meeting professional standards.

• Legal orientations must be conducted within 10 business days of UAC notification.

• Legal consultations must be performed within 10 business days of notification.

• Direct legal representation requires timely notice of appearance with relevant agencies (EOIR, DHS).

• Data reporting must be comprehensive, accurate, and available through secure dashboards and APIs.

• Pro bono hours must meet a minimum percentage of total legal service hours.

Services are to be delivered nationwide. The PWS details requirements for transition-in, base period, and potential option periods.

• Qualified Personnel: Attorneys, accredited representatives, supervised law students/graduates, and supervised paralegals/legal assistants.
• Cultural Competency & Trauma-Informed Care: Services must be attuned to the varied needs of UAC.
• Continuity of Legal Services: Ensure UAC are not left unrepresented during transitions or changes.
• Interpretation & Translation: Services must be available in the language necessary for the UAC.
• Ethics & Conflicts Management: Policies and procedures for identifying and resolving conflicts of interest are required.
• Data Security: Compliance with federal regulations for data collection, storage, and reporting is mandatory.

Form / Attachment / Pricing Sheet

This document is the UAC Legal Services Pricing Worksheet, provided as an attachment to the solicitation. It requires offerors to detail their proposed pricing for various legal services across different performance periods, including the base period, four option periods, and a FAR 52.217-8 extension.

• Pricing Structure: The worksheet details pricing for "fee for service" legal services (Items 1-13) and "firm fixed price" services (Items 14-17), as well as Time and Materials for travel (Item 18).
• Performance Periods: Offerors must complete pricing for the Base Period, Option Periods 1-4, and the FAR 52.217-8 Extension.
• Service Categories: Includes Legal Orientations, Legal Consultations, Direct Legal Representation Services (e.g., T Visa, U Visa, VAWA, Adjustment of Status, Asylum), LSP Network Management, Data Collection/Transfer System, Other Annual Requirements, Transition-In/Out, and Travel.
• Units of Issue: Specifies units for pricing, such as "EA" (Each) for services and sessions.
• Estimated Quantities: Provides estimated service quantities for each period for evaluation purposes only.
• Total Contract Value: The "Summary" tab aggregates the maximum potential contract value across all periods, totaling $1,188,000.00.

This worksheet is critical for bidders to understand the cost structure and expected pricing for the legal services required. Offerors must accurately complete this worksheet to propose their rates and prices, which will be used for evaluation. The document outlines the specific legal services, estimated quantities, and contract types (FFUP, FFP, T&M) for each performance period.

Form / Attachment / Pricing Sheet

This document is a System Security Plan (SSP) template, Version 1.0, dated 6/26/25. It outlines the security requirements and implemented measures for a system, detailing user roles, expected actions, and cost-efficient protection strategies. It serves as a foundational document for understanding the security posture of a system within the Administration for Children and Families (ACF).

• System Identification: Requires unique identifiers, name, acronym, UUID, and web address.
• System Categorization: Assesses confidentiality, integrity, and availability based on FIPS 199 standards, and identifies information types per NIST SP 800-60.
• System Description: Includes system purpose, type, operational status, accreditation boundary, operating environment, and multifactor authentication details.
• Interconnections: Details internal and external system connections, including ports, protocols, and services.
• Security Control Implementation: Provides a link to a spreadsheet detailing NIST SP 800-53 Rev. 5 control implementations.
• Risk Summary: Outlines risks related to management, operational, and technical controls, and notes mitigation strategies.
• Continuous Monitoring: Describes monitoring frequency and activities.
• Roles and Responsibilities: Identifies System Owner, Authorizing Official (Robin Collins, CIO, ACF Office of the CIO), and other points of contact.
• Approval and Authorization: Section for digital signatures.
• Document Revision History: Tracks changes to the SSP.

While this is a template, it provides critical insight into the security requirements and compliance standards expected for systems managed by ACF. Bidders should review the sections on System Categorization, Interconnections, Security Control Implementation, and Roles & Responsibilities to understand the security environment and potential compliance obligations associated with any system they might be tasked to support or develop under this opportunity. The document highlights adherence to FIPS and NIST standards, which may be a key requirement for the contract.

Form / Attachment / Pricing Sheet

This document is a glossary of abbreviations and acronyms used within the context of the SAM.gov opportunity. It serves as a reference to help bidders understand the terminology employed in other related documents, such as the solicitation, SOW, or PWS.

• Lists common abbreviations and their full definitions.
• Covers a wide range of terms related to government agencies (e.g., ACF, BIA, DHS, HHS, ICE, USCIS), contract management (e.g., CLIN, CO, COR, CPARS, QASP), IT and security (e.g., API, ATO, FISMA, NIST, PII), and legal/immigration terms (e.g., INA, EOIR, SIJS, UAC).

Bidders should review this glossary to ensure a clear understanding of all acronyms and abbreviations used in the solicitation documents. Familiarity with these terms is crucial for accurately interpreting requirements, preparing compliant proposals, and understanding contract obligations.

Form / Attachment / Pricing Sheet

This document is a Privacy Impact Assessment (PIA) Form, used to evaluate the privacy risks associated with a system that collects, maintains, or shares personally identifiable information (PII). Bidders should be aware that the government agency is conducting this assessment to ensure compliance with privacy regulations.

• System Identification: Details about the system, its purpose, and its lifecycle phase.
• Data Collection: Information on the type of data collected, including PII, the categories of individuals affected, and the primary/secondary uses of the data.
• Legal Authorities: Citation of legal authorities governing information use and disclosure, including specific Privacy Act System of Records Notices (SORNs).
• Data Sharing: Information on whether PII is shared with other organizations, the purposes of sharing, and any agreements in place.
• Individual Rights: Processes for notifying individuals about data collection, obtaining consent, opting out, resolving concerns, and periodic data reviews.
• Access Controls: Identification of who has access to PII and the procedures for determining and limiting access.
• Training & Security: Details on training provided to personnel and the administrative, technical, and physical controls used to secure PII.
• Website Specifics (if applicable): Information on public-facing websites, privacy notices, and use of web measurement technologies.

While this document is an internal government assessment, it highlights the agency's commitment to data privacy. Bidders may find it useful to understand the types of data the agency handles and the controls in place, which could be relevant for security and compliance discussions during contract performance. It does not directly impose requirements on bidders but provides context on the operational environment.

Form / Attachment / Pricing Sheet

This document is an Interconnection Security Agreement (ISA) that outlines the technical and security requirements for the interconnection between two specified systems. It details the data and information to be exchanged, the purpose of the exchange, and the security considerations involved.

• Interconnection Statement of Requirements: Defines the purpose and benefits of the interconnection, including data exchange and access levels.
• System Security Considerations: Covers general information/data description, services offered, data sensitivity categorization (based on FIPS 199 and NIST SP 800-60), user community details, information exchange security (e.g., VPN, encryption), rules of behavior, formal security plans, incident reporting, audit trail responsibilities, security parameters, operational security modes, training, equipment restrictions, and system connectivity.
• Topology Drawing: Requires a diagram illustrating the interconnectivity, communication paths, and logical locations of components.
• Approval and Authorization: Details the agreement's validity period, termination clauses, and signature requirements for authorization.
• Document Revision History: Tracks changes to the ISA.

Bidders should review this document to understand the security protocols, data handling procedures, and system interconnections that will be in place. This information is crucial for assessing the security environment and ensuring compliance with any related requirements within the overall opportunity. It helps in understanding the operational context and potential security obligations associated with the systems involved in the interconnection.

Form / Attachment / Pricing Sheet

This document is the ACF Incident Response Plan (IRP), Version 1.0, dated 6/26/25. It outlines the procedures, roles, and responsibilities for reporting and managing security and privacy incidents on ACF-owned systems. It details the process for identifying, recording, classifying, and resolving incidents to protect system integrity and data.

• Introduction and Purpose: Defines incident response goals and its relation to other policies.
• Incident Response Notifications and Procedures: Details user and ACF Incident Response Team (IRT) procedures for reporting and handling incidents, including PII (Personally Identifiable Information) data breaches. Specifies email contact (ACF_IRT@acf.hhs.gov) for reporting and requesting forms.
• Contact Information: Provides contact details for ACF IRT, Privacy Team, SecOps Team, Senior Leadership, IT/Security/Privacy Support, Program Offices, and Vendor POCs.
• Approval and Authorization: Section for System Owner approval.
• Appendices: Includes details on Security Incident Prioritization (Urgency and Impact metrics, prioritization levels, response/resolution times) and detailed roles/responsibilities for various teams (Senior Leadership, Operational Teams, Support Teams, External Parties).

This plan is relevant to bidders as it defines the procedures and contacts for reporting and managing security and privacy incidents that may involve vendor systems or data. It clarifies communication channels (ACF_IRT@acf.hhs.gov), incident reporting requirements, and the prioritization framework used by ACF. Understanding these procedures is crucial for vendors to effectively cooperate with ACF in the event of a security incident, ensuring compliance and timely resolution. It also highlights the importance of PII protection and the structured response process.

Form / Attachment / Pricing Sheet

This document is a Contingency Plan (Version 1.0, dated 6/26/25) that outlines procedures for resuming critical system operations after emergencies. It follows NIST SP 800-34 guidelines and is classified as Controlled Unclassified Information (CUI).

• Introduction and Purpose: Details the plan's objective to meet federal security standards and resume operations after disruptions.
• Assumptions and Exclusions: Lists factors considered and situations not covered by the plan (e.g., short-term disruptions, overall business continuity, personnel evacuation).
• System Overview: Requires information from the System Security Plan (SSP) regarding system architecture, operating environment, physical location, user locations, external partnerships, and backup procedures.
• Roles & Responsibilities: Identifies personnel responsible for activating, executing, and supporting the plan.
• Contingency Plan Execution: Describes phases including Activation (criteria, procedures), Recovery (steps from backup media, escalation), and Reconstitution (validation testing, declaration, user notification, cleanup, offsite data storage, data backup, deactivation).
• Appendices: Includes Vendor Contact List, Alternate Processing Procedures, Test and Maintenance Schedule, and Associated Plans and Procedures.

While primarily an internal operational document, bidders should review this plan to understand the government's preparedness for system disruptions. It may inform requirements related to system resilience, data backup, recovery procedures, and vendor support responsibilities if these are incorporated into the overall opportunity requirements. The plan details specific procedures for system recovery and reconstitution, which could be relevant for vendors offering related services or systems.

Form / Attachment / Pricing Sheet

This document is a Configuration Management Plan (CMP) for a system within the Administration for Children and Families (ACF). It outlines the processes and responsibilities for managing software updates, improvements, and system maintenance to ensure consistency and clarity.

• Introduction and Purpose: Defines the CMP's scope and the system it covers.
• System Overview: Includes mission relevance, data flow, system architecture, and administration details (though these sections are placeholders in the provided text).
• Governance & Responsibilities: Details roles (CIO, CISO, AO, BO, SO, SSPO, SA, Security Engineer) and their responsibilities in Configuration Management (CM) and change control.
• Change Control: Describes the management of configuration processes, change control functions, and schedule/resource requirements.
• SCM Processes and Tools: Lists SCM tools used for patching, inventory, and backups, and describes media library management.
• Secure Configuration Lifecycle: Covers planning, establishing and maintaining secure configurations, and continuous monitoring.
• Configuration Items (CIs): Defines CIs and describes their identification, labeling, baselining, and retention.
• Related Systems: Lists interconnected systems and their CM plans.
• Appendices: Includes applicable policies, standards, procedures, and change request submission guidelines.

While primarily an internal document, this CMP indicates the government's structured approach to system maintenance and security. Bidders should note the emphasis on NIST and FISMA standards, defined roles and responsibilities for SCM, and the detailed processes for change control and secure configuration. This suggests a mature operational environment and a need for vendors to align with established procedures for any system integration or maintenance tasks related to this opportunity.

Form / Attachment / Pricing Sheet

This document is a Business Impact Analysis (BIA) intended to identify and prioritize critical system components based on their support for mission and business processes, and to assess the impact of system unavailability. It outlines the methodology for evaluating potential disruptions.

• Introduction and Purpose: Defines the goal of the BIA.
• System Overview: Requires a link to the System Security Plan (SSP) with details on system name, FIPS 199 impact level, operating environment, location, external partnerships, and architecture.
• Critical Business Functions: Identifies business processes reliant on the system and their purposes.
• Impact Analysis: Details the potential impact of system outages across various categories, including:
  • Public goodwill, image, or reputation
  • Financial loss
  • Capability degradation on agency operations or programs
  • Personal safety
  • Non-compliance with Federal laws and regulations
• Downtime and Recovery Objectives: Defines acceptable downtime metrics (Maximum Tolerable Downtime - MTD, Recovery Time Objective - RTO, Recovery Point Objective - RPO) and outlines alternate recovery means.
• Recovery Priorities: Lists the prioritized recovery order for system resources and expected recovery times.
• Approval and Authorization: Section for sign-off on the BIA.

While this document is an internal analysis, understanding the criticality of systems and the potential impacts of their unavailability can provide bidders with context regarding the importance of system reliability and continuity of operations for the government agency. It may inform the bidder's approach to proposing solutions that ensure minimal disruption and robust recovery capabilities.

Form / Attachment / Pricing Sheet

This document, the e-Authentication Threshold Analysis (ETA) Version 1.0, dated 6/26/25, guides System Owners through a process to determine if a full E-Authentication Risk Assessment (ERA) is required for a system. It is based on OMB M-04-04, NIST SP 800-63, and HHS security and privacy policies.

• Threshold Analysis: Requires answering three questions:
  • Does the information system require user authentication?
  • Is the system browser-based?
  • Is the system external-facing?
  • If all answers are 'Yes', proceed to the ERA. If any answer is 'No', sign the document and proceed.
• E-Authentication Risk Assessment (ERA): If required, this section quantifies the risk of authentication failure by assessing potential impacts across several categories: inconvenience/distress, financial loss, harm to agency programs/public interests, unauthorized release of sensitive information, personal safety, and civil/criminal violations. Each category is assessed against 'Not Applicable', 'Low', 'Moderate', and 'High' impact levels.
• Authentication Assurance Level: Determines the required assurance level (1-4) based on the potential impacts identified in the ERA.
• Approval and Authorization: Requires digital signatures from the System Owner and the ACF OCIO CISO (or delegate).

While this document outlines internal government processes for assessing e-authentication risks, it does not directly impose requirements on bidders. However, understanding the e-authentication requirements for a system could indirectly inform bidders about the security posture and compliance obligations associated with the opportunity. It helps define the level of security needed for user access to the system being procured.

Form / Attachment / Pricing Sheet

This document is a template for offerors to submit contractor past performance narratives. Offerors must use this template to describe up to three (3) projects that are similar in size, scope, and complexity to the current requirement. Projects must have been ongoing or completed within the past five (5) years from the solicitation date. A separate form is required for each project.

1. Service Provider and Contract Information: Details about the service provider, contract number, type, period of performance, total value, prime/subcontractor status, customer, and customer point of contact.
2. Project Description: A brief overview of the project, including objectives, mission relevance, scope of work, and key requirements/deliverables.
3. Relevance to This Requirement: Explanation of how the project's size, scope, and complexity align with the solicitation's PWS, identifying key matching tasks.
4. Performance Outcomes: Description of service quality, adherence to schedule, cost control (if applicable), management effectiveness (staffing, communication, issue resolution), and any innovations.
5. Results and Impact: Measurable outcomes, achievements, benefits to the customer, and any awards or exceptional ratings received.
6. Challenges and Corrective Actions: Description of any performance issues encountered, resolution actions taken, and lessons learned.

This template is crucial for bidders to demonstrate their relevant experience. It guides the submission of past performance information, which is a key factor in proposal evaluation. Adhering to the structure and providing detailed, relevant information in each section is essential for a strong proposal. Refer to RFP Section L.6.2 for additional requirements. The government may contact the provided customer points of contact to verify the submitted information.

Form / Attachment / Pricing Sheet

This document outlines the Administration for Children and Families (ACF) policy and procedures for implementing external system controls. It establishes baseline security requirements for all external systems that connect to, interface with, or provide services to ACF systems to ensure a consistent security posture and risk management across the enterprise.

• Policy Statement: Mandates ACF baseline security controls for external systems.
• Authority: Cites relevant federal laws and policies (FISMA, NIST SP 800-53 Rev. 5, OMB Memoranda, EO 13556).
• Scope: Applies to cloud service providers, contractor-operated systems, partner agency systems, third-party applications, and interconnected systems.
• Compliance and Enforcement: Non-compliance may lead to connection termination; regular audits will verify adherence.
• Roles and Responsibilities: Defines roles for ACF ISSO/SSPO, A&A Team, External System Owner, Contracting Officer (COR), and Authorizing Official (AO).
• Requirements: External systems must have an approved Authority to Operate (ATO) within 3 years, implement ACF-defined controls, and provide documented evidence of control implementation (e.g., SSP, SAR, POA&Ms). Specific controls related to access control (AC-20) and protecting Controlled Unclassified Information (CUI) are detailed.
• Agreements: Formal agreements (MOUs, ISAs, contracts) are required to specify security control requirements.
• Appendices: References specific ACF control baseline selections (Appendix X Rev5-Moderate and Appendix X Rev5-Low).

Bidders whose systems will connect to ACF systems must understand and comply with these security control requirements. This document details the necessary security measures, documentation, and agreements required for system interconnection, impacting proposal preparation and contract execution. It highlights the need for specific security certifications, assessments, and ongoing compliance reporting.

Form / Attachment / Pricing Sheet

This document, Attachment E - Quality Assurance Surveillance Plan (QASP), outlines the Government's systematic method for evaluating and monitoring the Contractor's performance for UAC Legal Services. It details what will be monitored, how monitoring will occur, who is responsible, and how results will be documented. The QASP is a "living document" and may be revised by the Government.

• Roles and Responsibilities: Defines the roles of the Contracting Officer (CO), Contracting Officer’s Representative (COR), Government Program/Project Manager (PM), and other key personnel in overseeing surveillance.
• Surveillance Matrix: Indicates that a separate schedule will be developed post-award to manage the frequency and method of surveillance.
• Performance Standards: References Contract Section F.4 for performance standards and acceptable quality levels.
• Surveillance Methods: Lists potential methods including random sampling, 100% inspection, review of the Contractor's quality control program, customer feedback, and regulatory compliance monitoring.
• Risk Assessment: Describes a process for assessing the likelihood and consequence of contract non-conformance to inform surveillance.
• Non-Conformance Reporting (Appendix A): Details the process for Corrective Action Requests (CARs), including definitions, CAR levels, contractor response requirements, and CAR escalation/closing procedures.

This QASP informs bidders about how their performance will be monitored and evaluated if awarded the contract. It clarifies the Government's expectations regarding quality control, performance standards, and the process for addressing deficiencies through Corrective Action Requests (CARs). Understanding this plan is crucial for developing a robust quality control plan and for managing contract performance effectively.

Form / Attachment / Pricing Sheet

This document is Standard Form (SF) 1449, Solicitation/Contract/Order for Commercial Products and Commercial Services. It is used by the government to solicit offers, award contracts, or issue orders for commercial items. Offerors are required to complete specific blocks on this form when submitting their proposals or bids.

• Blocks for solicitation number, offer due date, delivery information, and contractor/offeror details.
• Sections for itemized supplies/services, quantities, unit prices, and amounts.
• Fields for accounting and appropriation data.
• Signature blocks for both the offeror/contractor and the contracting officer.
• Sections for government acceptance of goods/services and payment information.

Bidders must carefully review this form to understand which sections require their input. It serves as the primary document for submitting pricing and contractual information. Completing the relevant blocks accurately is crucial for a compliant and competitive offer. The form also outlines the structure for the eventual contract award and payment process.

Amendment / Modification

This document is Amendment 0010 to the solicitation for Legal Services for Unaccompanied Alien Children (UAC).

• Section L.3, Questions/Proposal Due Dates, has been revised.

• The deadline for submitting questions/inquiries has been extended to March 2nd, 2026, at [Time not specified] Eastern Time.

• The proposal due date has been extended to April 3rd, 2026, at 12:00 PM Eastern Time.

• Offerors are instructed to submit proposals via email to specific points of contact and to label their submissions with the proposal section, submission number, and total number of emails in the subject line (e.g., "Volume I: Technical Proposal Email 1 of 2").

Form / Attachment / Pricing Sheet

This document is a pricing worksheet for UAC Legal Services, intended for offerors to complete with their proposed rates across the Base Period, Option Periods 1-4, and the FAR 52.217-8 Extension. It details the structure for submitting firm fixed unit prices (FFUP) for services and firm fixed prices (FFP) for other items, as well as a not-to-exceed (NTE) amount for travel.

• Pricing Structure: Offerors must provide rates for each performance period (Base, Options 1-4, FAR 52.217-8 Extension) across various legal services (Items 1-13) and other requirements (Items 14-17).
• Contract Types: Services are priced using a "fee for service" model with FFUP for Items 1-13. Items 14-17 are priced as FFP. Item 18 (Travel) is T&M with an NTE amount.
• Service Definitions: Specific legal services are defined, with units of issue specified (e.g., EA for each legal orientation or consultation).
• Transition Pricing: Separate pricing is required for Transition-In (Base Period only) and Transition-Out (Option Period 4 only).
• Estimated Quantities: The worksheet includes estimated service quantities for each period, which are for evaluation purposes only.
• Tabs: Offerors are instructed to complete Tabs 1-6; the Summary tab populates automatically.

This worksheet is critical for bidders to understand the pricing structure and provide their proposed costs for all legal services and related requirements. It outlines the specific services, units of measure, and performance periods for which pricing is required. The total evaluated price will be based on these submissions, influencing the overall contract value. Bidders must ensure their pricing is consistent with the PWS and the specified contract types (FFUP, FFP, T&M).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing legal services to Unaccompanied Alien Children (UAC) in the custody of or released from the Office of Refugee Resettlement (ORR). The primary goal is to address the legal needs of UAC and ensure their safe and timely release to appropriate sponsors, while also protecting them from mistreatment, exploitation, and trafficking.

The Contractor shall provide nationwide legal services to UAC. Key tasks include:

• Transition-In: Assume operational responsibility for approximately 24,000 active cases without service disruption.

• Legal Orientations: Conduct virtual legal orientations informing UAC of their rights and responsibilities within the immigration system.

• Legal Consultations: Conduct one-on-one consultations to assess UAC's eligibility for immigration relief.

• Direct Legal Representation: Provide direct legal representation as required by law and ORR discretion.

• Legal Service Provider (LSP) Network Management: Manage a nationwide network of qualified LSPs, including quality control, performance monitoring, and coordination.

• Data Collection, Analysis, and Reporting: Conduct robust data collection and reporting on various aspects of service delivery, including pro bono efforts and case outcomes.

• Pro Bono Maximization: Maximize the use of pro bono services.

• Transition-Out: Transfer operational responsibilities, data, and knowledge to the incoming contractor or Government.

• Services must be provided by qualified personnel meeting professional standards and contract requirements.

• Interpretation and translation services must be available in the necessary languages.

• Attorney ethics conflicts must be managed and resolved promptly.

• Services must adhere to principles of culturally competent and trauma-informed care.

• Continuity of legal services must be promoted.

• Equitable distribution of services must be ensured.

• Scalability to accommodate fluctuations in UAC numbers is required.

• Specific reporting requirements are detailed for legal orientations, consultations, direct legal representation, pro bono efforts, and data management.

Services are to be provided nationwide to UAC in ORR custody or released from ORR custody. The period of performance is not explicitly stated in this section but is implied to cover the duration of the contract, including transition-in and transition-out phases.

• Qualified Personnel: Attorneys must be licensed and in good standing; accredited representatives for EOIR; law students/graduates under supervision; or paralegals/legal assistants under supervision.
• Interpretation and Accessibility: Services must be available in the language the UAC understands, utilizing technological solutions.
• Attorney Ethics: A policy for identifying and resolving conflicts of interest is required.
• Service Delivery Principles: Cultural competence, trauma-informed care, continuity, equitable distribution, and scalability are emphasized.
• Specific Legal Services: The PWS details requirements for various legal services including T Visa, U Visa, VAWA, Adjustment of Status, Temporary Protected Status, Employment Authorization, Certificate of Citizenship, Special Immigrant Juvenile Status, Asylum, Voluntary Departure, and Change of Venue/Address filings.
• Pro Bono: A minimum pro bono percentage is required, and efforts to maximize pro bono services are mandated.

Form / Attachment / Pricing Sheet

This document is Standard Form 1449, "SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES." It is a standard government form used for soliciting bids, awarding contracts, and placing orders for commercial products and services.

• Blocks for solicitation number, offer due date, contractor information, itemized supplies/services, quantities, unit prices, and total amounts.
• Sections for government acceptance, payment information, and administrative details.
• Includes references to Federal Acquisition Regulation (FAR) clauses.

Bidders will use this form to submit their offers or quotes in response to a solicitation. It requires the offeror to provide pricing, delivery information, and acknowledge contract terms and conditions. Completing this form accurately is essential for a compliant bid.

Questions & Answers / Clarifications

This document provides responses to vendor questions and clarifications regarding the solicitation.

• Project Management Plan (PMP) Page Limit: The Volume I page limit has been increased to 55 pages. The PMP and its components are part of the evaluation process, and RFP Section L.6 has been revised accordingly. The PMP is not excluded from the Volume I page limit.
• Key Personnel: Only the "Project Director" and "Project Coordinator" are considered required key personnel. Offerors do not need to propose resumes for other leadership roles.
• Invoice Processing Platform (IPP) Waiver: The Government does not anticipate providing a blanket IPP waiver. Offerors requesting a waiver must include it in their Business Proposal.
• Pricing Model: The Government has determined that a Firm-Fixed-Unit-Price (FFUP) "fee for service" model for Tasks II-IV best meets the agency's needs, and will not consider a Time & Materials (T&M) contract for Tasks I-IV.
• Pro Bono Attorneys: Pro bono volunteers are required to undergo suitability determinations.
• Data Reporting: Data reporting requirements will not be applied in a manner that violates attorney-client privilege.
• Legal Services Scope: Any additional legal services or forms of legal relief available to Unaccompanied Alien Children (UAC) not identified in the PWS and Pricing Worksheet are beyond the scope of this contract.

Several sections of the RFP and PWS have been revised based on these questions and answers, including Section L.6, Section L.6.3, Section L.9, Section B.3.1, Section B.3.2, Section B.4.1, Section F.4, PWS Sections C.4.1.1, C.4.2.2.1, C.4.2.3.1, C.4.2.4.1, C.4.2.4.2, and C.4.2.7. Offerors should review these updated sections for any changes to requirements, submission instructions, or evaluation criteria.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Performance Work Statement (PWS) for providing legal services to Unaccompanied Alien Children (UAC) in the custody of or released from the Office of Refugee Resettlement (ORR).

The Contractor will deliver nationwide legal services to UAC, addressing their legal needs and fulfilling government requirements. Key tasks include:

• Transition-In: Assuming operational responsibility from the incumbent contractor without service disruption for approximately 24,000 active cases.

• Legal Orientations: Conducting virtual legal orientations for UAC on their rights and responsibilities within the immigration system.

• Legal Consultations: Performing one-on-one consultations to assess each UAC's eligibility for immigration relief.

• Direct Legal Representation: Providing direct legal representation as required by law and subject to ORR's discretion and appropriations.

• Legal Service Provider (LSP) Network Management: Managing a nationwide network of qualified LSPs, including quality control, performance monitoring, and coordination.

• Data Collection, Analysis, and Reporting: Conducting robust data collection and reporting on services, outcomes, and case status.

• Pro Bono Maximization: Maximizing the use of pro bono services in delivering legal assistance.

• Transition-Out: Transferring all operational responsibilities, data, and knowledge to the incoming contractor or the Government.

• Legal services must be provided by qualified personnel meeting professional standards.

• Services must be available in the language necessary for the UAC.

• Contractor must develop and implement policies for attorney ethics conflicts management.

• Services must adhere to principles of culturally competent, trauma-informed care, and continuity of legal services.

• Performance will be monitored through various reporting requirements, including data on legal orientations, consultations, direct representation, and pro bono hours.

Services are to be delivered nationwide.

• Qualified Personnel: Attorneys must be licensed to practice law, representatives accredited by the Executive Office for Immigration Review, or law students/graduates supervised by an attorney.
• Interpretation and Translation: Services must be available in the language necessary for the UAC.
• Trauma-Informed Care: Services must be attuned to the varied and individual needs of UAC, considering developmental appropriateness and cultural sensitivity.
• Pro Bono Maximization: The Contractor must maximize the use of pro bono services.
• Data Reporting: Comprehensive data collection, analysis, and reporting are required, including through secure dashboards and APIs.

Solicitation / RFP / RFQ

This solicitation seeks comprehensive legal services for Unaccompanied Alien Children (UAC) currently in or released from the care of the Office of Refugee Resettlement (ORR). The services are essential to support the legal needs of this vulnerable population in accordance with federal mandates. This is a combined synopsis/solicitation, serving as the sole solicitation for this Request for Proposals (RFP).

• Direct legal representation for UAC.

• Annual Legal Service Provider (LSP) Network Management.

• Annual Data Collection, Transfer System / Interface services.

• Transition In and Transition Out services.

• Other Annual Requirements.

• Legal orientations and consultations.

• Assistance with various immigration-related applications (T Visa, VAWA, Adjustment of Status, Temporary Protected Status, Employment Authorization, Naturalization, Special Immigrant Juvenile Status, Affirmative and Defensive Asylum Applications, Voluntary Departure and Repatriation).

• Contract Type: Hybrid contract with a preponderance of services on a Firm-Fixed Unit Price (FFUP) basis. Includes Firm-Fixed Price (FFP) and Time-and-Materials (T&M) CLINs for travel.

• Period of Performance: One (1) year base period, four (4) one-year option periods, plus a potential extension under FAR 52.217-8. Total potential period of performance is five (5) years and six (6) months.

• Proposals are due by March 23rd, 2026, at 2:00 PM Eastern Time.

• Questions are due by March 2nd, 2026, at 2:00 PM Eastern Time.

• Evaluation Factors (in descending order of importance): Scalability and Pro Bono Integration Capabilities, Technical Approach, Recent and Relevant Past Performance, and Price.

• Award will be made to the responsible offeror whose proposal offers the best overall value to the Government through a tradeoff process.

• Full and open competition.

• NAICS Code: 541110 - Office of Lawyers.

• Small business size standard: $15.5 million.

• The solicitation incorporates provisions and clauses by reference, accessible electronically.

• Attachment A (Pricing Worksheet UAC Legal Services) must be used for pricing proposals.

Form / Attachment / Pricing Sheet

This document is a pricing worksheet (Attachment A) for UAC Legal Services, associated with Amendment 0007. It requires offerors to provide pricing for the Base Period, Option Periods 1-4, and the FAR 52.217-8 Extension.

• Pricing Model: A "fee for service" model for Items 1-13 (legal services), requiring a firm fixed unit price (FFUP). For Items 14-17, a firm fixed price (FFP) is required. Item 18 (Travel) is a "not-to-exceed" (NTE) amount.
• Structure: The worksheet is divided into tabs for the Base Period, Option Periods 1-4, and the FAR 52.217-8 Extension. Offerors must complete Tabs 1-6.
• Service Categories: Includes Legal Orientations, Legal Consultations, Direct Legal Representation Services (T Visa, U Visa, VAWA, Adjustment of Status, Temporary Protected Status, Employment Authorization, Naturalization, Special Immigrant Juvenile Status, Asylum, Voluntary Departure), LSP Network Management, Data Collection/Transfer, Other Annual Requirements, Transition-In/Out, and Travel.
• Estimates: Estimated service quantities are provided for evaluation purposes only. Pricing for the FAR 52.217-8 Extension should be consistent with Option Period 4 pricing.

This worksheet is critical for bidders to calculate and submit their proposed pricing for all legal services, network management, data services, and travel across the entire potential contract period. It outlines the specific services, units of issue, and the structure for providing cost proposals. The total maximum potential contract value is $1,188,000.

Form / Attachment / Pricing Sheet

This document is the Standard Form (SF) 1449, "SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES." It is a standard government form used for soliciting bids, awarding contracts, and placing orders for commercial items.

• Offeror Information: Blocks for the contractor/offeror to complete, including name, address, and contact information.
• Solicitation Details: Fields for solicitation number, issue date, and offer due date.
• Itemized Schedule: Section for listing supplies/services, quantity, unit price, and amount.
• Contracting Officer Information: Fields for government signature and details.
• Payment and Delivery Information: Sections for discount terms, delivery instructions, and payment details.

Bidders will use this form to submit their proposals or quotes in response to a solicitation. It requires the offeror to provide pricing, delivery information, and acknowledge contract terms and conditions. Completing this form accurately and thoroughly is crucial for a compliant bid.

Form / Attachment / Pricing Sheet

This document provides a glossary of abbreviations and acronyms used within the context of the SAM.gov opportunity record and its associated documents. It serves to ensure clarity and a common understanding of technical and administrative terms.

• A comprehensive list of abbreviations and their corresponding full definitions.
• Covers a wide range of terms related to government operations, security, immigration, and contract management.

Bidders should consult this glossary to understand the specific terminology used in other solicitation documents, such as the Statement of Work (SOW), Performance Work Statement (PWS), or contract clauses. Familiarity with these terms is essential for accurately interpreting requirements, preparing compliant proposals, and understanding contractual obligations.

Form / Attachment / Pricing Sheet

This document, "ORR Facilities by State.xlsx", is an Excel spreadsheet listing facilities categorized by physical state and city. It appears to provide a breakdown of facility locations relevant to the opportunity.

• The spreadsheet contains three columns: 'Physical City', 'Physical State', and 'Total Number of Facilities'.
• It lists numerous cities and states across the United States where facilities are located.
• For each city/state combination, a 'Total Number of Facilities' is provided, though this number is only explicitly stated for the first entry (Benson, AZ: 203) and appears to be implied for subsequent entries by the grouping of cities under a state.

This attachment may be relevant for bidders to understand the geographical distribution and potential scale of operations or service delivery points associated with the opportunity. It could inform logistical planning, resource allocation, or understanding of the operational footprint.

Form / Attachment / Pricing Sheet

This document, "Attachment F- Quality Assurance Surveillance Plan (QASP) (Amd. 0007)", outlines the government's systematic method for evaluating and monitoring contractor performance. It details the surveillance process, roles and responsibilities, performance standards, and corrective action procedures.

• Purpose: To provide a method for evaluating and monitoring performance, not to detail how the contractor performs the work.
• Roles and Responsibilities: Defines the roles of the Contracting Officer (CO), Contracting Officer's Representative (COR), Government Program/Project Manager (PM), and other government personnel in surveillance.
• Surveillance Matrix: Guides surveillance activities for each contract element, to be managed via a separate spreadsheet or application post-award.
• Continuous Assessment: The government assesses contractor performance using a rating system aligned with CPARS (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory).
• Performance Standards: Defined by the Performance Requirements Summary (PRS) and contract tasks/standards.
• Surveillance Methods and Frequency: Methods include random sampling, 100% sampling, review of quality control programs, customer feedback, and compliance monitoring. Frequency is determined by the COR and ORR based on risk.
• Documenting Performance: Performance will be documented, and reports may support non-conformance reporting and government remedies.
• Mandatory or Regulatory Compliance Items: Contractor compliance with statutory or regulatory items will be monitored.
• Risk Assessment: A process to inform surveillance by assessing the likelihood and consequence of contract non-conformance.
• Appendix A: Non-Conformance Reporting: Details the process for Corrective Action Requests (CARs), including definitions, CAR process, contractor response requirements, and escalation procedures.
• Attachment 1: Provides the format for a Corrective Action Request.

This QASP is crucial for bidders to understand how their performance will be monitored and evaluated if awarded the contract. It outlines the government's expectations for quality, the methods used for surveillance, and the consequences of non-conformance, including the corrective action process. Understanding these elements is vital for developing a compliant and successful proposal and for managing contract performance effectively.

Form / Attachment / Pricing Sheet

This document, "ACF External System Control Implementation Policy and Procedures," outlines the requirements for external information systems that connect to, interface with, or provide services to the Administration for Children and Families (ACF) systems. It establishes baseline security controls to ensure a consistent security posture and risk management across the enterprise.

• Policy Statement: Mandates ACF baseline security controls for external systems.
• Authority: Cites relevant legislation and policies including FISMA, NIST SP 800-53 Rev. 5, and OMB Memoranda.
• Scope: Applies to cloud service providers, contractor-operated systems, partner agency systems, third-party applications, and interconnected systems.
• Compliance and Enforcement: Details consequences of non-compliance, including connection termination, and outlines audit procedures.
• Roles and Responsibilities: Defines roles such as ACF ISSO/SSPO, A&A Team, External System Owner, Contracting Officer (COR), and Authorizing Official (AO) with their respective responsibilities.
• Requirements: Specifies the need for an approved Authority to Operate (ATO) memo (within 3 years), documented access restrictions for sensitive data, and specific controls for Cloud Service Providers. It also details requirements for external systems connecting to ACF, including implementing equivalent security controls, providing documented evidence (SSPs, SARs, POA&Ms), and undergoing independent security control assessments. Requirements for protecting Controlled Unclassified Information (CUI) on external systems are also outlined.
• Appendix: Lists relevant standards and guidelines (NIST SPs, CISA Framework, HHS Policy) and references an Interagency Agreement and control selection spreadsheets.

Vendors providing external systems or services that will connect to or interface with ACF systems must understand and comply with these security and control implementation policies. This document is critical for understanding the security obligations, documentation requirements (e.g., ATO, SSP, SAR), and compliance procedures necessary to engage with ACF systems.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire for the "Legal Services for Unaccompanied Alien Children (UAC)" RFP (75P00126R00003). It is used to gather feedback from evaluators on a contractor's past performance.

• Contractor Information: Name of the contractor being evaluated.
• Evaluator Information: Details about the commercial or government client providing the evaluation, including name, address, project name, contract number, performance period, and total contract value.
• Project Manager Contact Information: Contact details for the Government or Commercial Project Manager.
• Part 1: Specific Performance: An open-ended question to describe the scope, complexity, and relevance of the past project.
• Part 2: General Performance: Ratings for various performance areas (Quality, Schedule, Cost Control, Business Relations, Management of Key Personnel, Utilization of Small Business) using a defined scale (Exceptional to Unsatisfactory).
• Overall Recommendation: A final recommendation on whether to award to the contractor.
• Evaluator Comments: Space for detailed comments.
• Appendices A & B: Definitions for past performance ratings and performance area descriptions.

Bidders should be aware that their past performance will be evaluated using this questionnaire. They should ensure their past projects are well-documented and that their references are prepared to provide detailed and positive feedback. The information gathered here will be a significant factor in the source selection process for the UAC Legal Services RFP.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFP) for comprehensive legal services for Unaccompanied Alien Children (UAC) in the care of the Office of Refugee Resettlement (ORR). The services are required to support the legal needs of this vulnerable population in accordance with federal mandates. This announcement is the only solicitation, and offers are being requested.

• Provision of legal services to UAC nationwide.

• Services include legal representation, immigration court appearances, USCIS proceedings, and other related legal support.

• Emphasis on multilingual services (Spanish, Haitian Creole, Mayan indigenous languages, French).

• Development and maintenance of a data system for reporting and program oversight.

• Incorporation of pro bono representation and scalability to handle fluctuating referrals.

• Contract Type: Hybrid (Firm Fixed-Unit Price and Time & Materials).

• Period of Performance: One-year base period plus four one-year option periods, totaling up to five years.

• Estimated Value: Not explicitly stated, but CLINs detail significant ceiling amounts for each period and service type.

• Proposal Submission Deadline: December 8th, 2025, at 2:00 PM Eastern Time (or December 16th, 2025, at 2:00 PM Eastern Time as per the last sentence of L.3).

• Questions Due Date: December 1st, 2025, at 2:00 PM Eastern Time.

• Proposals to be submitted electronically in three volumes: Technical, Past Performance, and Business.

• Evaluation Factors (descending order of importance): Scalability and Pro Bono Integration Capabilities, Technical Approach, Recent and Relevant Past Performance, and Price.

• Award will be made based on the best overall value to the Government using a tradeoff process.

• Full and open competition.

• NAICS Code: 541110 - Office of Lawyers.

• Small Business Size Standard: $15.5 million.

• The solicitation incorporates FAR 12 and 15 procedures.

• Full text of incorporated provisions and clauses are available at www.acquisition.gov and https://www.acquisition.gov/hhsar.

• Several attachments are referenced, including a Performance Work Statement (PWS) and Pricing Worksheets.

Form / Attachment / Pricing Sheet

This document is a pricing worksheet for Unaccompanied Alien Children (UAC) Legal Services. It provides detailed pricing information for various legal services across the base year, option years, and a FAR 52.217-8 extension period.

• Instructions: Details on how offerors should populate the worksheet, including requirements for fully burdened pricing, estimated quantities, service descriptions, and the distinction between Full Price and Pro Bono Price levels.
• Service Descriptions: A comprehensive list of legal services (e.g., Know Your Rights, Legal Consultation, SIJS, Asylum, T Visa, U Visa, VAWA, TPS, Naturalization, Adjustment of Status, Change of Venue, Court Preparation, Non-Immigration Related Representation, Appeals/Motions, Immigration Court/DHS Appearance, Other Legal Services) with their respective billable elements and proof of delivery requirements.
• Pricing Sheets (Base Year through Option Period 4, and FAR 52.217-8 Extension): Each sheet outlines estimated quantities, units of issue, and pricing for each legal service. It also details "Other Legal Services" as Time and Materials with Not-to-Exceed (NTE) amounts and specific labor categories (Junior, Entry/Mid-grade, Senior Legal Service Providers).
• Summary Data: Provides a procurement overview including contract type (Hybrid: FFUP, FFP, T&M), period of performance, and subtotals for each year and the total procurement value. It notes that Full Rate and Pro Bono totals exclude certain categories like Legal Orientation, Legal Screening, Other Legal Services, Network Management, Data Collection, and Travel.

This worksheet is crucial for potential bidders to understand the cost structure and expected pricing for providing legal services to UACs. It details the specific services required, estimated volumes, and the pricing methodology, including considerations for pro bono services. Bidders must use this template to formulate their pricing proposals, ensuring all costs are accurately reflected according to the instructions and PWS requirements.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 75P00126R00003 for Legal Services for Unaccompanied Alien Children (UAC). It clarifies various aspects of the solicitation, including contract type, pricing, service delivery, and proposal submission requirements.

• Submission Deadline: The submission deadline has been extended by one week to allow for consideration of the answers provided.
• Contract Type: The government will not consider a T&M type of contract for legal representation services. Firm-fixed-price contracts are preferred, with specific pricing structures outlined in Attachment B.
• Pricing and Payment: Progress payments will not be part of the contract. Payments are based on completed services as stated in the pricing worksheet. Travel costs are at cost and do not include indirect rates or profit.
• Pro Bono Services: The "Pro Bono Discount Calculator" is a tool for offerors and not a separate evaluation factor. The pro bono award is calculated as a percentage of the total annual direct service cost, with the successful offeror's proposed percentage incorporated into the awarded contract.
• Service Delivery: Legal orientations and consultations are to be provided to all UAC in ORR custody. The contractor must provide court room assistance to all UAC while they remain in ORR custody. Specific details on billing for various legal services, including immigration court appearances and state juvenile court proceedings, are clarified.
• Proposal Submission: Offerors may submit proposals in multiple emails if files are too large, provided they are labeled correctly. The file size limitation per email is 100MB.
• Transition Plan: The transition-out plan is not due with the proposal but 30 days after transitioning in. Offerors must provide a transition-in plan detailing how they will assume active cases from the current contractor.

These clarifications address vendor inquiries, refine understanding of contract requirements, and may influence proposal preparation and pricing strategies. The document also confirms updates to attachments and specific sections of the solicitation.

Form / Attachment / Pricing Sheet

This document, "Attachment J - Selected Controls (Low) (Amd 0003).xlsx", is an Excel spreadsheet serving as an attachment to a solicitation, specifically related to Amendment 0003. It details "Selected Controls (Low)", which are likely security or technical control requirements applicable to the opportunity. The spreadsheet provides specific information that bidders must address or comply with in their proposals.

• The document is an Excel spreadsheet (.xlsx) titled "Selected Controls (Low)".
• It includes instructions on how to interpret the data, with specific formatting conventions noted (e.g., bold for replacements, yellow for FedRAMP required, orange for guidance).
• It lists security controls categorized by Family (e.g., Access Control, Awareness and Training, Audit and Accountability), Control Number, Control Name, and Control Description.
• Supplemental Guidance, Security Control Type, Control Status (e.g., "In Place", "Not in Place", "Planned"), and Control Implementation Statements are provided for each control.
• Categories of controls may include "Common", "System Specific", "Inherited ACF", "Inherited HHS", "Inherited CSP", and "Hybrid".

This attachment is critical for bidders to understand the specific security and compliance requirements of the solicitation. It directly impacts proposal preparation, technical approach, and potentially pricing. Bidders must carefully review these controls to ensure their proposed solution meets all specified requirements and to accurately document their compliance or planned implementation. As it is part of an amendment, it may modify or add to previously stated requirements, making it essential for understanding the current scope of work and compliance obligations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) details the requirements for providing comprehensive legal services to Unaccompanied Alien Children (UAC) who are currently in, or have been released from, the care of the Office of Refugee Resettlement (ORR). These services are crucial for addressing the legal needs of this vulnerable population in accordance with federal mandates.

The contractor will provide legal services encompassing four primary components:

• Legal Orientations: Informing UAC of their rights and responsibilities within the U.S. immigration system.
• Legal Consultations: Assessing UAC's eligibility for immigration relief through one-on-one consultations.
• Direct Legal Representation: Providing legal representation as required by law and subject to ORR's discretion and appropriations. This includes a mandate for a percentage of services to be provided by pro bono counsel.
• Data Collection, Analysis, and Reporting: Maintaining a robust system for data collection, analysis, and reporting to support program oversight and improvement, with data made available through dashboards and APIs.

Services are required nationwide, including ORR shelter locations, provider network facilities, out-of-network facilities, Emergency Intake Facilities (EIFs), Long-Term Foster Care (LTFC) facilities, Unaccompanied Refugee Minors (URM) program locations, and throughout the United States including sponsor residences.

• Universal Representation Model: Representation will not be denied based on the perceived likelihood of success.
• Culturally Competent and Trauma-Informed Care: Services must be attuned to the varied and individual needs of UAC, delivered in their language and in a developmentally appropriate, trauma-informed, and culturally appropriate manner.
• Service Capacity: The contractor must offer legal orientations and screenings to 100% of UAC in ORR care and direct legal representation as required by law.
• Scalability: Services must be scalable to accommodate fluctuations in UAC numbers.
• Personnel Qualifications: Staff must have requisite training and experience, be licensed attorneys or DOJ accredited representatives, and meet background investigation requirements.
• Interpretation and Translation: Services must be available in multiple languages, especially Spanish and English.
• Attorney Ethics Conflicts Management: A policy must be in place to resolve conflicts of interest.
• Security Requirements: Includes background investigations, compliance with federal regulations, and adherence to information security standards.
• Records Management: Strict protocols for handling, storing, and disposing of federal records.
• Pro Bono Network: Establishment and maintenance of a network of qualified volunteer pro bono attorneys.
• Data Rights: Government ownership of all data and deliverables produced under the contract.
• Transition Plans: Requirements for both transition-in and transition-out plans to ensure continuity of services.

Form / Attachment / Pricing Sheet

This document, "Attachment E- ORR Facilities By State," provides a breakdown of the number of Office of Refugee Resettlement (ORR) facilities by state. This information is relevant for understanding the geographical distribution of facilities related to the "Legal Services for Unaccompanied Alien Children (UAC)" opportunity.

• A table listing states and the corresponding quantity of ORR facilities in each state.
• The data includes states such as Texas (45 facilities), California (32 facilities), New York (30 facilities), Michigan (18 facilities), and Illinois (15 facilities), among others.

This attachment helps potential bidders understand the scale and geographical scope of the opportunity. It may inform decisions regarding resource allocation, logistical planning, and understanding the potential demand for services across different regions.

Form / Attachment / Pricing Sheet

This document, "Attachment F - Quality Assurance Surveillance Plan (QASP) [Rev1](Amd 0003)(12.09.2025)", outlines the Government's systematic method for evaluating contractor performance on a stated contract. It details what will be monitored, how monitoring will occur, who is responsible, and how results will be documented. It is intended to inform the contractor's quality management.

• Purpose: To evaluate contractor performance and ensure compliance with contract terms.
• Roles & Responsibilities: Defines roles for the Contracting Officer (CO), Contracting Officer's Representative (COR), Program/Project Manager (PM), and other government personnel in overseeing and coordinating surveillance activities.
• Surveillance Matrix: Guides surveillance activities linked to the Performance Work Statement (PWS) and managed via an Excel spreadsheet.
• Continuous Assessment: Outlines a rating system (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) aligned with CPARS for assessing performance.
• Performance Standards: References PWS Section 12 for performance standards and acceptable quality levels (AQLs).
• Surveillance Methods & Frequency: Details methods like risk management, sampling, and periodic surveillance, with frequency determined by the COR based on assessed risk.
• Documenting Performance: Explains that performance will be documented and may support non-conformance reporting or government remedies.
• Mandatory/Regulatory Compliance: States the contractor will be monitored for compliance with items like combating trafficking in persons, EEO, and wage determinations.
• Appendix A: Non-Conformance Reporting: Defines terms like Corrective Action Request (CAR) and Non-Conformance, and outlines the CAR process, contractor response requirements, verification, validation, escalation, and closing procedures.
• Attachment 1: Provides the format for a Corrective Action Request.

This QASP is crucial for bidders to understand how their performance will be monitored and evaluated if awarded the contract. It highlights the importance of meeting contractual requirements, adhering to performance standards, and the process for addressing any deficiencies through Corrective Action Requests (CARs). Bidders should review the performance standards, acceptable quality levels, and the CAR process to ensure their quality management plans align with government expectations.

Form / Attachment / Pricing Sheet

This document, "ACF External System Control Implementation Policy and Procedures," outlines the requirements for external systems that connect to, interface with, or provide services to the Administration for Children and Families (ACF) systems. It establishes baseline security controls to ensure a consistent security posture and risk management across the enterprise.

• Policy Statement: Mandates ACF baseline security controls for all external systems.
• Authority: Cites relevant legislation and policies including FISMA, NIST SP 800-53 Rev. 5, and OMB Memoranda.
• Scope: Applies to various external systems such as cloud service providers, contractor-operated systems, and partner agency systems.
• Compliance and Enforcement: Details consequences of non-compliance, including connection termination, and outlines regular audits and escalation procedures.
• Roles and Responsibilities: Defines roles like ACF ISSO/SSPO, A&A Team, External System Owner, Contracting Officer (COR), and Authorizing Official (AO) and their respective responsibilities.
• Requirements: Specifies the need for an approved Authority to Operate (ATO) memo (within 3 years), documented data handling procedures, and specific controls for Cloud Service Providers (e.g., access controls, monthly reviews, least privilege).
• Access Control-20 (AC-20): Requires external systems to implement ACF's system baseline controls, provide documented evidence (SSPs, SARs, POA&Ms), and undergo independent security control assessments.
• Protecting Controlled Unclassified Information: External system providers must establish security programs, demonstrate executive commitment, and provide regular compliance reporting.
• Appendix: Lists relevant standards and guidelines (NIST SPs, CISA Framework, HHS Policy) and references an Interagency Agreement.

This document is crucial for any bidder whose system will connect to or interact with ACF systems. It details the mandatory security controls, documentation requirements (ATO, SSPs, SARs), assessment processes, and compliance obligations that must be met. Understanding these requirements is essential for successful proposal development and contract execution, particularly concerning data security and system authorization.

Form / Attachment / Pricing Sheet

This document, "Attachment I - Selected Controls (Moderate) (Amd 0003).xlsx", is an Excel spreadsheet provided as an attachment to a solicitation. It details specific security controls, categorized as 'Moderate', and has been updated by Amendment 0003. Bidders must use this document to understand the security requirements applicable to the opportunity.

• Instructions Tab: Provides guidance on using the "Security Controls" tab, noting system-specific columns (I and M) and static columns. Formatting conventions include bold/bracketed placeholders, yellow for FedRAMP required controls, and orange for guidance.
• Moderate Control Catalog Tab: Lists security control families (e.g., Access Control, Audit and Accountability) with classes, control numbers, names, descriptions, supplemental guidance, and implementation statements. It details specific requirements and ACF-defined parameters.
• Control Categories: Includes 'Common', 'System Specific', and 'Inherited' controls (ACF, HHS, CSP).
• Status Indicators: Lists statuses such as 'In Place', 'Not in Place', 'Partially in Place', 'Planned', and 'Not applicable'.

This attachment is critical for bidders to assess their capability to meet the moderate security control requirements. It directly informs proposal preparation, including security plans, compliance strategies, technical approaches, staffing, and cost estimations. Understanding these controls and their implementation status is essential for a compliant and competitive bid, especially considering the updates from Amendment 0003.

Form / Attachment / Pricing Sheet

This document is Standard Form 1449, "SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES." It is a standard government form used for soliciting bids, awarding contracts, and placing orders for commercial items.

• Blocks for solicitation number, offer due date, contract number, and other key identifying information.
• Sections for detailing the schedule of supplies/services, including item number, description, quantity, unit price, and amount.
• Fields for contractor and government representative signatures, dates, and contact information.
• Sections for accounting and appropriation data, and total award amount.

Bidders will need to complete specific blocks on this form (e.g., Blocks 12, 17, 23, 24, and 30) when submitting their offer. It serves as the primary document for the solicitation and potential contract award. Understanding the fields and requirements of SF 1449 is crucial for preparing a compliant and accurate proposal.