Level II Armed Security Guard Service

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation issued as a Request for Proposal (RFP) for Level II Armed Security Guard services. The Federal Emergency Management Agency (FEMA) requires these services in disaster-related sites and facilities within declared disaster areas in the State of Tennessee, specifically in response to DR-4898 Winter Storm. The contract will be a Labor Hour contract, awarded in accordance with FAR 16.602 and a referenced Performance Work Statement (PWS). The North American Industrial Classification System (NAICS) code is 561612 (Security Guards and Patrol Services).

• Provide Level II Armed Security Guards for FEMA facilities in Tennessee impacted by Winter Storm.

• Guards must be operational immediately upon facility opening.

• Contractors are responsible for their employees' lodging.

• Offerors must submit proof of items or performance as detailed in the PWS (Attachment 1).

• Required documentation includes:

  • Firearms qualification and training records for all employees.
  • Proof of Uniform and Equipment list.
  • Proof of Firearms and Ammunition Inventory.
  • Management technique for Armed Guards at multiple locations.
  • Business license for operating in the state.
  • For offerors without prior federal experience, a Determination of Finance Responsibility form may be required, demonstrating financial stability equivalent to one month's salary for all guards.
  • Verification of SAM registration.

• Contract Type: Labor Hour.

• Period of Performance: Ninety (90) days base period from award date, plus three (3) 90-day option periods.

• Estimated Award Date: On or around May 22, 2026.

• Proposal Submission Deadline: Tuesday, May 06, 2026, by 4:00 p.m. (EST).

• Questions Deadline: Wednesday, April 22, 2026, by 10:00 a.m. (EST).

• Evaluation Factors: Technical, Past Performance, and Price. Technical and Past Performance combined are of relative importance compared to Price.

• Evaluation Ratings:

  • Technical: Meet Government Requirements / Does Not Meet Government Requirements.
  • Past Performance: Satisfactory / Neutral / Unsatisfactory.

• Offerors must be registered in the System for Award Management (SAM) with an active Unique Entity ID (UEI).

• No specific set-aside is mentioned.

• Offerors outside of Tennessee may be considered if deemed beneficial.

• This solicitation incorporates provisions and clauses effective through Federal Acquisition Circular 2005-97.

• The Government reserves the right to add additional offerors if beneficial.

• FAR 52.217-8 (Option to Extend Services) and FAR 52.217-9 (Option to Extend the Term of the Contract) are included, allowing for potential extensions up to 12 months for services and a total contract duration of one base year plus three option years (each 90 days).

• Attachments include: Performance Work Statement, Certificate of Performance Work Statement, Labor Rate Spreadsheet, Determination of Responsibility, SCA Wage Determination, and Past Performance Questionnaire.

Performance Work Statement (PWS)

This PWS outlines the requirements for Level II Armed Protective Security Officers to provide security services throughout Tennessee, primarily at disaster-related sites following a major disaster declaration. The objective is to safeguard federal employees, visitors, and property.

• Provide Level II Armed Protective Security Officers for security services across Tennessee.

• Services will be required at various FEMA facilities, including temporary and fixed locations, within declared disaster areas.

• Officers will perform duties as outlined in specific Post Orders, which may include access/egress control, security screening, visitor processing, patrol and response, traffic control, and enforcing building rules.

• The contractor must be prepared to provide five (5) Level II Armed Protective Security Officers at the start of the contract, with the ability to scale up to 25 officers within 24 hours for immediate requirements and within 24-48 hours for additional sites.

• Performance will be evaluated based on the Performance Requirements Summary (PRS) at PWS 10.0.

• Officers must adhere to Post Orders and general contract requirements.

• Compliance with applicable Federal Management Regulations (41 C.F.R. PART 102-74) and facility rules is required.

• The contract period of performance is a Base 90 days, plus three 90-day options, totaling 360 days.

• Place of performance will be within the State/Territory designated in the disaster declaration, with specific locations provided via Call Order.

• Personnel Qualifications: U.S. Citizenship, proficiency in English, high school diploma/GED, current/prior military or security experience, active Federal/State/Local Firearms permits, State Security Officer Certification, CPR/First Aid/AED certification, current firearms training, and must be at least 21 years of age.

• Grooming Standards: Strict grooming standards are outlined for uniforms, hair, and facial hair.

• Experience: At least two years of security/police experience or two years of military experience.

• Suitability: All personnel must undergo a suitability review, including submitting specific DHS forms.

• Fitness Requirements: A Tier 2 (T2) background investigation is required for Moderate Risk positions.

• Facility Access: Compliance with FEMA directives for identity verification and facility access is mandatory.

• Uniforms and Equipment: Contractor must provide standard uniforms and equipment, including firearms and ammunition. No personal weapons are authorized.

• Security: Compliance with safeguarding requirements for "For Official Use Only" (FOUO) information and completion of relevant training (OPSEC, Insider Threat, IT Security Awareness, Privacy Training) is required.

• Reporting: Daily, weekly, monthly, and annual reports are required, along with specific incident reporting procedures.

• Contractor Personnel Filing System: Detailed personnel files must be maintained on-site.

Solicitation / RFP / RFQ

This document is a solicitation for Level II Armed Security Guard Service in the State of Tennessee, in support of Disaster Recovery Operation DR-4898-TN. The solicitation is for a "Labor Hour" type contract.

• Provision of Level II Armed Guard Security Services.

• Services are to be performed in the State of Tennessee.

• The Performance Work Statement (PWS) details the specific requirements for the services.

• The contract is structured as a Labor Hour contract.

• The Period of Performance (POP) includes a Base Period of ninety (90) days, with three (3) successive ninety (90) day option periods.

• Base Period POP: 04/14/2026 to 05/06/2026.

• Option Period 1 POP: 06/23/2026 to 09/22/2026.

• Option Period 2 POP: 09/23/2026 to 12/22/2026.

• Option Period 3 POP: 12/23/2026 to 03/22/2027.

• A subsequent option period for Product/Service Code S206 (HOUSEKEEPING-GUARD) is listed with a POP of 03/23/2027 to 06/22/2027.

• Offer Due Date: 05/06/2026 at 1600 ET.

• Offers must be submitted by the exact time specified.

• The Government intends to evaluate offers and award a contract without discussions.

• Evaluation Factors: Technical, Past Performance, and Price.

• The Offeror agrees to hold prices firm for 60 calendar days from the date specified for receipt of offers.

• This acquisition is unrestricted.

• It is also subject to a Disaster or Emergency Area Set-Aside for businesses residing or primarily doing business in the State of Tennessee. Offers from other businesses will not be considered.

• The solicitation number is 70FBR426R00000006.

• The Contracting Officer is Betty R. Phillips.

• The Contracting Officer Representative is Patricia Hescock.

Form / Attachment / Pricing Sheet

This document is a "Project Experience Questionnaire" intended for offerors to complete for evaluation purposes. It requires detailed information about past projects to assess the bidder's experience.

• Firm Information: Name, Point of Contact, Telephone Number, Email Address/Fax Number.
• Prior Project Experience (Up to 5 projects):
  • Project Description
  • Contract/Project Number
  • Location
  • Contract Amount (Original and Final)
  • Name of Owner/Agency
  • Point of Contact for Owner/Agency
  • Telephone Number for Owner/Agency
  • Facsimile Number for Owner/Agency
  • Original Project Dates (Start and Completion)
  • Role (Prime Contractor or Subcontractor)
  • Contract Modifications (Yes/No, How Many, Who Initiated)
  • Time Extensions (Yes/No, Total Extended Days)
  • Schedule Met (Yes/No, Reason if Not Met)
  • Disputes (Yes/No, Reason if Entered)
  • Defaults (Yes/No, Reason if Defaulted)

Offerors must complete this form to provide evidence of their relevant project experience. The information submitted will be used by the government for evaluation purposes to assess the bidder's capability and past performance.

Form / Attachment / Pricing Sheet

This document is a "Certification of PWS 3.1" form to be completed by the offeror. It requires the offeror to certify that the Level II Protective Armed Security Guards who will perform on the future contract meet specific minimum qualifications outlined in Section 3.1.

• Section 3.0.1: Minimum Qualifications: Lists required qualifications for Level II Armed Protective Security Officers and Supervisors, including:
  • U.S. Citizenship
  • Proficiency in English
  • High school diploma, GED, or equivalent
  • Current or prior military/security experience
  • Active Federal, State, and Local Firearms permits
  • All required state/local licenses, permits, registrations, or certifications
  • State Security Officer Certification
  • Local permits and renewals
  • CPR, First Aid, and AED certification
  • Firearm licenses and certifications
  • Current firearms training and qualification
  • Current baton or OC certification
  • Minimum age of 21
• Section 3.0.2: Work Experience Requirement: Specifies that each Level II Armed Protective Security Officer must have at least two years of security/police experience, or two years of military experience on active duty or in the National Guard/reserve.
• Signature and Date fields for the offeror's representative.

Bidders must understand and be prepared to certify that their proposed security personnel meet all listed qualifications and experience requirements. This form is critical for demonstrating compliance with personnel standards for the contract.

Form / Attachment / Pricing Sheet

This document is a "Determination of Financial Responsibility Questionnaire" intended to be completed by a banking institution. It is used to assess the financial responsibility of an offeror.

• Banking Information: Requires the name of the bank, phone number, name and signature of the bank representative, duration of the banking customer relationship, and any reasons why a loan would not be provided.
• Vendor Authorization: A section for the vendor to complete, authorizing the release of the information provided by the bank to the Federal Emergency Management Agency (FEMA).

Bidders may be required to provide this form to their banking institution to obtain a certification of their financial responsibility. The completed form, including the vendor's authorization, will be submitted to FEMA as part of the overall opportunity response.

Form / Attachment / Pricing Sheet

This document provides instructions for obtaining the Service Contract Act (SCA) Wage Determination (WD) for various counties in the State of Tennessee. It outlines the process for bidders to access and utilize this information.

• Accessing Wage Determinations: Bidders can find instructions on printing the WD for Tennessee counties at www.sam.gov/content/wage-determinations.
• Login Requirement: Access to SAM.gov is required.
• Post-Award Process: The Contracting Officer (CO) will retrieve the appropriate WD for the selected counties once an award is made.

This attachment is crucial for understanding the labor cost implications of the opportunity. Bidders must consult the SCA Wage Determinations to accurately estimate labor costs and ensure compliance with federal wage laws for service contracts. The provided link and instructions guide bidders on how to obtain this essential information.

Form / Attachment / Pricing Sheet

This document is a labor rate spreadsheet intended for bidders to provide their proposed labor rates for various CLINs (Contract Line Item Numbers) across different contract periods (Base Year, Option 1, Option 2, Option 3).

• The spreadsheet outlines CLINs such as '0001 Branch Office' for the Base Year, '1001 Branch Office' for Option 1, '2001 Branch Office' for Option 2, and '3001 Branch Office' for Option 3.
• For each CLIN, it includes columns for Quantity, Unit (LH - Labor Hour), Labor Rate (Fully Loaded), and Extended Price.
• It also includes placeholders for Contractor Name, POC Name, POC Email, POC Telephone, SAM UEI #, and Address.
• The structure allows for the input of labor rates for multiple labor categories within each CLIN, though only one is explicitly listed per CLIN in the provided data.
• Totals for each period are calculated.

Bidders must use this spreadsheet to input their proposed fully loaded labor rates for each labor category associated with the specified CLINs and contract periods. This information is critical for the government's evaluation of pricing and will form the basis of the contract's financial terms.