Library of Congress - Baton System Replacement

SOL #: 2026-LGR-0010Combined Synopsis/Solicitation

Overview

Buyer

Library Of Congress

CONTRACTS SERVICES

Washington, DC, 20540, United States

Place of Performance

Washington, DC

NAICS

Computer and Electronic Product Manufacturing (334)

PSC

Computing Delivered As A Service In A Public Or Private Cloud Environment, Such As Services For Traditional Mainframe Computers And Operations Running Windows, Linux, Converged Infrastructure Or Unix Operating Systems. (DB10)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/5c483122777245339e7c8d644053ab53/view

Timeline

Posted

Feb 3, 2026

Last Updated

Mar 2, 2026

Submission Deadline

Mar 13, 2026, 7:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Library of Congress seeks a contractor for the Baton System Replacement project. This opportunity involves replacing end-of-life server hardware for the "Baton" QC system at the National Audio-Visual Conservation Center (NAVCC). The resulting contract will be Firm-Fixed-Price (FFP). Proposals are due March 13, 2026, at 3:00 PM EST.

Scope of Work

The contractor will provide and install seven (7) new servers and two (2) APC 5kVA UPS units. Key tasks include:

Procurement and installation of server hardware and UPS units.
Integration of Government Furnished Equipment (GFE) KVM system hardware.
Installation and configuration of the latest "Baton" software.
Migration of the existing Video Lab QC database and workflows.
Expansion of the QC system to include six (6) checker servers and one (1) database backup server.
Design and documentation services, including "As-Built" system documentation adhering to NAVCC standards.
Site preparation, cable installation, pre-testing, and User-Acceptance Testing (UAT).
Removal of obsolete cabling.
Manufacturer warranty, Service Level Agreements (SLAs), and support for one base year plus three optional years.

Contract Details

Contract Type: Firm-Fixed-Price (FFP)
Period of Performance: Base contract from June 8, 2026, to June 7, 2027, with three option years for extended warranty.
Set-Aside: Unrestricted (no specific set-aside indicated).
Place of Performance: National Audio-Visual Conservation Center (NAVCC).

Submission & Evaluation

Questions Due: February 27, 2026, 3:00 PM EST.
Proposals Due: March 13, 2026, 3:00 PM EST.
Submission Method: Electronically via email.
Evaluation Factors: Best Value Trade-Off, considering Technical Approach, Past Performance, and Price.
Proposal Format: Must be submitted in three volumes (Technical Approach, Past Performance, Price) in Microsoft Office or Adobe formats.

Key Attachments

030ADV26Q0056.pdf: The main solicitation document detailing requirements, contract terms, and submission instructions.
Attachment J1 - Server Minimum Requirements.xlsx: Specifies detailed hardware configurations for proposed servers.
Attachment J2 - Baton Installation Manager Guide.pdf: Provides instructions for installing and configuring the BATON software.
Attachment J3 - NAVCC Documentation Standards.docx: Outlines mandatory standards for all project documentation, drawings, and equipment lists.
Attachment J4 - Pricing Spreadsheet.xlsx: Must be used by bidders to provide detailed pricing for all services and deliverables.
Attachment J5 - Past Performance Questionnaire.docx: To be completed by past clients for evaluation of bidder's past performance.