LIFE SAFETY SYSTEMS MAINTENANCE

Solicitation / RFP / RFQ

This solicitation is for "Life Safety System – Inspection/Test and Maintenance/Repair Services" for the Riverside Indian School. It is a combined synopsis/solicitation for commercial items, issued under FAR Part 12 and FAR Part 13.

• Inspection, testing, maintenance, and repair of alarm, signal, and security detection systems.

• Services include both firm-fixed price for test and inspection, and time and material for maintenance and repair.

• Contract Type: Hybrid Contract of Firm-Fixed Price PLUS Time and Material Contract.

• Period of Performance: Base Year (02/02/2026 - 01/31/2027) plus four (4) option years, ending 01/31/2031.

• Place of Performance: Riverside Indian School, Anadarko, OK.

• Offer Due Date: December 5, 2025, 16:00 CST.

• Submission Method: Quotes must be submitted via email to michelle.nahlee@bie.edu.

• Evaluation Factors: Technical Capability (Technically Acceptable/Unacceptable), Past Performance, and Price. Technical and Past Performance combined will outweigh cost.

• Set-Aside: Indian Small Business Economic Enterprise (ISBEE) under the Buy Indian Act.

• This acquisition is set aside exclusively for Indian Small Business Economic Enterprises (ISBEE) that are also small business concerns.

• NAICS Code: 561621, Security Systems Services (except Locksmiths).

• Size Standard: $25M.

• Offerors must complete and submit the Indian Affairs Indian Economic Enterprise Representation Form (Attachment 3).

• Offerors must register in SAM.gov.

• Payment will be made via the U.S. Department of the Treasury's Internet Payment Platform System (IPP).

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing schedules for a potential contract. It outlines the cost breakdown for various services across a base year and four option years.

• Base Year (2026-02-02 to 2027-01-31): Details pricing for Test and Inspection Services (CLIN 10) including Fire Alarm & Fire Sprinkler Systems, Kitchen Hood System, and a comprehensive annual inspection. Also includes Maintenance and Repair Services (CLIN 11) on a Time & Material basis.
• Option Years 1-4 (2027-2031): Similar structures for Test and Inspection Services (CLINs 20, 30, 40, 50) and Maintenance and Repair Services (CLINs 21, 31, 41, 51) for each respective year.
• Pricing: All unit prices and total prices are listed as 0.0 for all CLINs and years, indicating no specific costs are provided in this version of the schedule.
• Contract Value: The overall contract value is listed as 0.0.

Bidders should use this document to understand the structure of the pricing required for the opportunity. While current values are zero, it details the types of services (testing, inspection, maintenance, repair) and the CLIN structure expected. Bidders will need to populate this schedule with their proposed pricing for their respective bids.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for monthly, semi-annual, and annual inspection, testing, and preventative maintenance, as well as repair services for the Life Safety Systems and Master Clocks at the Riverside Indian School Campus.

• Monthly: Inspection and testing of Fire Alarm and Fire Sprinkler Systems.
• Quarterly: Inspection and testing of Fire Sprinkler Systems.
• Semi-Annual: Inspection and testing of Kitchen Hood Systems.
• Annual: Inspection and testing of Fire Alarm Systems, Fire Sprinkler Systems, Portable Fire Extinguishers, Emergency & Exit Lights, and Master Clock System.
• Preventative Maintenance & Repairs: All preventative maintenance, parts, and repairs for Fire Alarm Systems, Fire Sprinkler Systems, Fire Extinguishers, Kitchen Hood Systems, Emergency Lights, and Master Clock Systems will be on a time and material basis. GSA labor rates and a list of material prices are required.

Systems and Quantities:

• 9 Fire Alarm Panels
• 13 Fire Sprinkler Systems
• 184 Portable Fire Extinguishers
• 1 K Class Fire Extinguisher (kitchen fryers)
• 90 Emergency Lights
• 95 Exit Lights
• 2 Master Clock Systems
• 40 Indicating Clocks
• 1 Kitchen Hood System (Ansul, Model R102)

Locations: Fire alarm panels are located in various buildings including Comanche Dorm, Old Shop Building, Gymnasium, Cafeteria, Elementary, Facilities, High School, Boys Dorm, and Girls Dorm. Master clocks are in buildings 323 & 339.

• All work will be performed in accordance with National Fire Protection Agency (NFPA) standards.

• Specific testing procedures are detailed for each system type (Fire and Security Alarm, Sprinkler, Portable Fire Extinguishers, Emergency Light, Kitchen Hood, Master Clock).

• Reports are required for annual inspections, detailing findings and recommended corrective actions.

• The contract covers services at the Riverside Indian School Campus.

• Time and material billing for repairs and maintenance, requiring GSA labor rates and material prices.

• Use of Original Equipment Manufacturer (OEM) products for replacements.

• Response time for service calls is within 24 hours of notification or by 4:30 p.m. the next business day.

• Contractor is responsible for providing all necessary supplies and equipment.

• Contractor may be responsible for charges from unauthorized calls.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, "Acquisitions Under the Buy Indian Act."

• Fields to record the Solicitation/Sources Sought/RFI Number, Project Title, and Date of Form Submission.
• Representation that the enterprise meets IEE requirements throughout the solicitation response, contract award, and contract performance periods.
• Fields for the Offeror Representation: Name of Federally Recognized Tribal Entity, Name of the 51% (or greater) Owner of the IEE Firm, Legal Business Name, Certifying Signature, Unique Entity ID (UEI), and Printed Name.

Bidders responding to opportunities that may be set aside under the Buy Indian Act must complete and submit this form. It is crucial for demonstrating eligibility for such set-asides. False or misleading information can lead to legal penalties.