Lima - Interpretation Services

Amendment / Modification

• Incorporates FAR clause 52.217-9 "Option to Extend the Term of the Contract" into Section 2 of the original solicitation.

• This clause allows the Government to extend the contract term with written notice to the Contractor, provided a preliminary notice is given at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

• If exercised, the extended contract will include this option clause.

• The total duration of the contract, including any options, shall not exceed 3 years.

• Section 2 of the original solicitation (regarding contract terms).

• The due date for offers remains unchanged: February 25, 2026, before 10:00 hrs. (Note: The document mentions "Disregard previous amendment 2", implying this is Amendment 2 and supersedes any prior Amendment 2.)

Amendment / Modification

This amendment (0002) incorporates FAR clause 52.217-9, "Option to Extend the Term of the Contract (MAR 2000)", into Section 2 of the original solicitation.

• Section 2 of the original solicitation.

This amendment does not appear to modify proposal deadlines or submission requirements. It pertains to the terms of contract extension if an option is exercised.

Amendment / Modification

This amendment (0001) to solicitation 19PE5026Q0005, dated 02/09/2026, is effective 02/18/2026.

It replaces Section 2 - Contract Clauses entirely with an attached revised copy. It also replaces Section 3 - Solicitation Provisions entirely with an attached revised copy.

• Section 2 - Contract Clauses
• Section 3 - Solicitation Provisions

This amendment does not appear to modify proposal deadlines or submission requirements, but it does update the core contract clauses and solicitation provisions. Offerors should review the revised sections carefully to understand any changes to terms, conditions, or requirements.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the RFQ 19PE5026Q0005 for Interpretation Services.

• Contractor Eligibility: U.S.-based contractors are eligible to submit quotations, provided they address plans to obtain local licenses and permits in Peru.
• CLIN 002 (Virtual Hourly Rate): No minimum billable time applies; it should be quoted and billed per hour.
• CLIN 003 (In-person Daily Rate): Cancellations less than 48 hours before the event incur the full daily rate. The full 8-hour daily rate applies even if the interpreter is released early.
• Audio/Sound Technicians (CLIN 005 & 006): Costs for these technicians must be included in the translation booth rental (CLIN 005/006) and not priced separately.
• Value Added Tax (VAT): VAT calculation and invoicing depend on the company's tax regime in Peru. It must be shown as a separate line item.
• Interpretation Modalities: Consecutive and simultaneous interpretation will not be separated into distinct categories or CLINs.
• Interpreter Role: Interpreters are expected to provide oral interpretation only and not to offer personal opinions or deviate from strict interpretation standards. Notetaking is not part of the interpreter's role.
• Office Requirement: Offerors must have an established office in Lima, Peru, at the time of award.
• Service Locations: Services are expected at multiple sites within Peru, not limited to the U.S. Embassy in Lima.
• IDIQ Contract Guarantee: The contract guarantees a minimum of $100 and a maximum of $82,000 per year.
• Travel vs. Transportation: Travel refers to interpreter services outside Lima (airfare, hotel); Transportation refers to movement within Lima to the service site.
• After-Hours/Urgent Charges: All rates must be completed as specified in the Pricing chart; no special rates for urgent services.
• Subcontractors: Vendors using subcontractors must list their experience and proof of legal status in Peru.

These clarifications provide essential details for bidders regarding eligibility, pricing, service delivery, and submission requirements. Key points include the requirement for a local office, specific cancellation policies, and how VAT should be handled. Bidders should ensure their proposals address these points accurately.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for interpretation services to be provided within Peru. The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. The award will be based on initial quotations, though discussions may be held if necessary.

• Provide interpretation services within Peru.

• Services include formal simultaneous translation, interpreting with clarity and accuracy, and adapting to diplomatic protocol and security requirements.

• Contractor is responsible for logistics, including transportation and equipment.

• Quality assurance will be monitored, with a performance standard of no more than one customer complaint per month.

• Contract type: Firm-fixed-price.

• Period of Performance: 12 months base period, with two (2) one-year options to renew. An additional six months of optional performance may be exercised under FAR 52.217-8.

• Minimum order: $100 per year.

• Maximum order: $82,000 per year.

• Proposals must be submitted in a single Word or PDF file to RivasCR@state.gov.

• Questions must be submitted to RivasCR@state.gov by COB February 12, 2026. Responses will be publicized by February 17, 2026.

• Proposal Submission Deadline: February 25, 2026, at 10:00 a.m. (local date and time).

• Evaluation: Award will be made to the lowest priced, acceptable, responsible offeror. Price will be determined by multiplying offered prices by estimated quantities. Acceptability will be assessed based on compliance with RFQ terms and technical information in Section 3. Responsibility will be analyzed based on FAR 9.1 requirements.

• No specific set-aside is mentioned in the initial solicitation document.

• Offerors must complete and submit Volume 1 (SF-1449 and Section 1 - Pricing) and Volume 2 (Section 3 – Solicitation Provisions, Section 5 – Representations and Certifications).

• Pricing includes all labor, materials, overhead, profit, and applicable taxes. Additional expenses like airfare and hotel require pre-approval.

• Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate line item if applicable.

• Cancellations must be made at least 48 hours prior to the scheduled event to avoid a full-service fee.

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) seeks interpretation services. The U.S. Government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. Award will be based on initial quotations, though discussions may be held if needed.

• Provide interpretation services in accordance with the attached Statement of Work.

• Services include interpreting from and into English and Spanish, using consecutive and simultaneous techniques in various settings.

• Requires fluent spoken and written English and Spanish, with knowledge of government, history, and culture.

• Must be able to handle technical subjects and bridge terminology gaps.

• Services include logistics such as transportation and equipment provision.

• Quality assurance will be monitored, with a performance standard of no more than one customer complaint per month.

• Contract type: Firm-fixed-price.

• Period of Performance: 12 months base period, with two (2) one-year options to renew. The Government may extend for up to three (3) additional 12-month periods, plus an additional six months under FAR 52.217-8.

• Minimum order: $100 per year.

• Maximum order: $82,000 per year.

• Pricing: Rates are provided for in-person and virtual hourly/daily services, portable translation equipment, translation booths, and additional headphones. Rates include all direct and indirect costs, insurance, overhead, and profit.

• Value Added Tax (VAT) is not included in CLIN rates and will be priced separately.

• Proposals must be submitted in a single Word or PDF file to RivasCR@state.gov.

• Questions must be submitted to RivasCR@state.gov by COB January 26, 2026. Responses will be publicized by January 28, 2026.

• Quotations are due no later than February 5, 2026, at 10:00 a.m. (local date and time).

• Evaluation will be based on the lowest priced, acceptable, responsible offeror.

• Acceptability will be determined by assessing compliance with the terms of the RFQ, including technical information required by Section 3.

• Responsibility will be determined by analyzing compliance with FAR 9.1 requirements.

• The solicitation does not explicitly state any small business or special eligibility requirements beyond general responsibility criteria.

• The solicitation includes numerous FAR and DOSAR clauses incorporated by reference and in full text, covering various aspects of contract performance, payment, and compliance.

• Offerors must complete SF-1449 (blocks 12, 17, 19-24, 30), Section 1 (Pricing), Section 3 (Solicitation Provisions), and Section 5 (Representations and Certifications).