LP 2025 POLARIS Ranger Crew XD 1500 NorthStar Edition Premium Titanium Metallic - Robins AFB

Solicitation / RFP / RFQ

This document is a Single Source Justification (Simplified Acquisition) for the procurement of three Polaris Ranger XD 1500 utility task vehicles (UTVs). The acquisition is justified due to the specific requirements for power, capability, durability, and versatility needed for the AMXG Material Control Center's (MCC) reclaiming and kitting processes. These vehicles will be used for transporting aircraft assets, trailers, dollies, and personnel between various facilities, including those with space constraints and requiring operation in all weather conditions.

• Three (3) Polaris Ranger XD 1500 UTVs.

• Vehicles must be capable of towing up to 3,500 lbs.

• Vehicles must be versatile and agile for operation in confined spaces.

• Required for daily transport of 8-11 personnel, ground equipment, aircraft assets, crates, trailers, and dollies.

• Must be capable of moving items weighing over 500 lbs.

• Estimated usage: 15+ daily round trips with multiple stops for FOM, trailers, dollies, and crates, plus +5 daily round trips for IPV functions.

• Vehicles must be suitable for operation in all weather conditions.

• The document references a "Purchase Request / Local ID Number: FE206760130014".

• The "Estimated Contract Cost (including Options)" field is blank.

• The Contracting Activity is AFSC/PZIMB.

• This document is a justification for a single-source award, not a solicitation requiring proposals.

• The Contracting Officer determined that only a single source is reasonably available in accordance with FAR 13.106-1(b)(1).

• Future market research will be conducted on GSA and SAM.gov to identify potential matches for similar equipment in the future.

• Not applicable as this is a single-source justification.

• The document highlights the Polaris Ranger XD 1500's specific features, including its 1498cc ProStar engine (110 hp, 105 lb-ft torque), 3,500 lb towing capacity, 1,500 lb cargo box capacity, STEELDRIVE transmission, 15 inches of ground clearance, and optional HVAC system.

• The justification emphasizes the brand's reputation for durability, reliability, and proven performance in demanding environments, including by US military and NATO forces.

Form / Attachment / Pricing Sheet

This document is a Purchase Description Questionnaire used to gather detailed information about a potential procurement. It helps the government define requirements for equipment, services, and related logistics.

• Description of Goods/Services: Specifies the need for three Polaris Ranger Northstar Premium vehicles in titanium color, including all necessary materials, parts, travel, tools, and labor.
• Included Items: Requires a pintle hook as an add-on.
• Equipment Details: Asks about National Stock Numbers (NSN), sourcing through base supply, and maintenance requirements (standard vehicle maintenance).
• Technical & Network Requirements: Inquires about Asset Acquisition Approval (AAA) or IT Exemption Letters, and whether the equipment connects to a network (USB port) or requires network access.
• Real Property Impact: Assesses if the requirement involves cutting, drilling, digging, or major utility installations.
• Warranty: Seeks information on the standard warranty (12-month parts and labor).
• Deliverables: Confirms if specific deliverables like status reports or calibration certificates are needed (No).
• Delivery Specifications: Asks about loading docks, stairs, elevators, shipping methods, and special packing requirements.
• Training: Inquires about training needs for government personnel.
• Scheduling: Defines contractor hours of performance and escort requirements.
• Need Date: Specifies a need date of 2 weeks after contract award.
• Security: Asks about facility security clearance and DD 254 requirements (No).
• Points of Contact: Provides primary and alternate government points of contact for the acquisition.
• Delivery Address: Lists the DODAAC and physical address for delivery.
• Place of Performance: Indicates NONE for the place of performance if the contractor is not coming on base.
• Controlled Unclassified Information (CUI): Asks if CUI is involved (No).
• Weapon System Contracting: Notes potential purchase through a weapon system contracting office (C-130).

This questionnaire provides potential bidders with a clear understanding of the specific requirements for the Polaris Ranger vehicles, including accessories, maintenance, delivery, and contractual details. It highlights key considerations such as network connectivity, real property impact, and warranty, which are crucial for developing an accurate proposal and understanding the scope of work.

Form / Attachment / Pricing Sheet

This document provides detailed specifications for the 2025 Polaris RANGER CREW XD 1500 NorthStar Edition Premium Titanium Metallic UTV. It is intended to inform potential bidders about the capabilities and features of the vehicle.

• Engine & Drivetrain: 1498cc, 110 HP, 4-Stroke DOHC Triple Cylinder engine with On-Demand True AWD/2WD/Turf modes and Drive Mode Specific Engine Braking System.
• Dimensions: 164" L x 65" W x 78" H, 127" Wheelbase, 15" Ground Clearance.
• Capacity: 1,500 lbs. bed capacity, 1,665 lbs. payload capacity, 6 person capacity.
• Towing: 3,500 lbs. hitch towing rating.
• Brakes: 4-wheel hydraulic disc with dual-bore front and rear calipers.
• Additional Specifications: Lock & Ride MAX cargo system, High Output EPS, LED lighting, Premium Pro-Shield Cab with full power windows, heat, AC, and defrost.
• Tires/Wheels: 30 x 10-15 Front Tires, 30 x 11-15 Rear Tires, 15" Aluminum Wheels.
• Suspension: Dual A-Arm 12" travel front and rear.

This document is crucial for bidders to understand the specific vehicle requirements if the opportunity involves the procurement of this particular UTV model. It details the performance, dimensions, capacity, and features that must be met.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for commercial products, specifically for three (3) 2025 POLARIS XD 1500 vehicles. The vehicles are described as having a 1498CC, 4-stroke engine, 110HP, and 105 LB-FT of torque with a SteelDRIVE automatic transmission. This announcement constitutes the only solicitation, and a separate written solicitation will not be issued.

• Three (3) 2025 POLARIS XD 1500 vehicles with specified engine, horsepower, torque, and transmission.

• Must include: Pintle hook, COTS Manual (Manufacturer/Equipment), and Warranty.

• All items specified in the "Specs_2025 ranger Crew XD 1500 NorthStar Edition" attachment must be met.

• No substitutions will be accepted.

• Solicitation Number: FA857126Q0051

• Solicitation Issue Date: March 10, 2026

• Offer Due Date: March 13, 2026, 12:00 PM

• Contract Type: Not explicitly stated, but indicated as a Request for Quotation (RFQ).

• Period of Performance: Not explicitly stated.

• Estimated Value: Not explicitly stated.

• Offers are requested and must be submitted to Margaret Gaskill at margaret.gaskill.1@us.af.mil.

• Bidders must provide company information, pricing, delivery time, and quote end date.

• A narrative statement on financial capability to cover potential debt is required.

• Evaluation will be based on the "Lowest Price of Acceptable offers."

• Questions will be accepted for 1 business day after posting to SAM.gov and should be submitted to Margaret Gaskill.

• This acquisition is set-aside for small business concerns.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• Specific clauses related to payment, invoicing (WAWF), unique item identification, warranty, and Buy American are included.