LRS Snow Removal Equipment Maintenance

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation (RFQ) for LRS Snow Removal Equipment Maintenance. The government is seeking quotes for maintenance services as detailed in the Performance Work Statement (PWS).

• Maintenance services for LRS Snow Removal Equipment as defined in the Performance Work Statement (PWS) dated 16 Apr 2026.

• Contract Type: Firm Fixed-Price.

• Quotes must be valid for 90 days.

• Submission Deadline: 15 May 2026, 10:00 AM CST.

• Submission Method: Email quotes to reid.richardson@us.af.mil and james.bohnenstingel@us.af.mil. Emailed quotes using file compression (.zip) will NOT be accepted. Ensure timely receipt, as network firewalls may cause delays.

• Evaluation Factors: Best value based on technical capabilities (Acceptable/Unacceptable) and price (best value proposed).

• The government may not award to offerors with pricing deemed unreasonable or unbalanced.

• Award will be made without discussions, but discussions may be held if deemed in the government's best interest.

• This acquisition is a 100% small business set-aside.

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance), Size Standard: $12.5M.

• All companies must be registered in the System for Award Management (SAM.gov).

• No site visit will be offered.

• Simplified Acquisition Procedures will be used.

• Offeror's quote submission must include: Company Name, Point of Contact, Phone Number, UEI Number, CAGE Code, Quote Expiration Date, and Pricing Information.

• Invoices will be processed via Wide Area Work Flow (WAWF).

• The government reserves the right to cancel the solicitation.

• Referenced Attachments: Performance Work Statement (PWS), SCA Wage Determination, Provisions and Clauses, Bid Schedule, MB Oshkosh Equipment Serial Numbers.

Statement of Work (SOW) / Performance Work Statement (PWS)

To perform a wet audit/inspection and a complete annual service on 15 MB Broom and Oshkosh snow removal equipment assigned to the 509th Logistics Readiness Squadron Vehicle Management flight.

• Perform visual and functional inspections of vehicle systems including engine, transmission, hydraulic, cooling, differential/axle, wheels/tires, battery, wipers, lighting, heater/AC, wiring, brakes, and air systems.

• Inspect seat belts, horn, and backup alarm.

• Inspect functionality and condition of broom or blower attachments.

• Provide a parts list with costs for identified deficiencies and repairs.

• Take fluid samples for analysis to detect contaminants or signs of breakdown.

• Perform annual service, including changing fluids and filters, and lubricating chassis components and attachments.

• Complete a full inspection and systems function check.

• All services must meet quality assurance inspection standards.

• Deficiencies must be corrected.

• Fluid samples will be taken for analysis.

• Requirement completion date: 1 Aug 2026.

• Place of Performance: Vehicle Maintenance facilities, Building 136, Whiteman AFB, MO.

• Contractor is responsible for all costs for parts and freight.

• Contractor must acquire their own travel and lodging arrangements.

• Contractor must comply with all health and safety regulations on Government installations.

• Contractor personnel require base identification and vehicle passes.

• Contractor must provide an after-hours contact number/email for emergency notifications.

• Addendum 1 provides a list of required parts.

Form / Attachment / Pricing Sheet

This document, "Attach 4_Snow Removal Mx_Bid Schedule.xlsx", is a bid schedule attachment for the opportunity. It provides the structure for bidders to input their pricing for various CLINs (Contract Line Item Numbers).

• CLIN 0001: Wet Audit Inspection (Quantity: 15, Unit of Measure: Each)
• CLIN 0002: Filters Kits (Quantity: 15, Unit of Measure: Each)
• CLIN 0003: Travel (Quantity: 100, Unit of Measure: Mile)
• CLIN 0004: Lodging (Quantity: 2, Unit of Measure: Each)
• The sheet includes columns for "Unit Price" and "Total Estimated Amount" for each CLIN. Currently, all estimated amounts are listed as 0.0.

Bidders must use this sheet to provide their detailed pricing for each CLIN. The quantities are pre-defined, and bidders need to fill in the "Unit Price" which will then calculate the "Total Estimated Amount" for their bid submission.

Form / Attachment / Pricing Sheet

This Excel spreadsheet provides a detailed inventory of Oshkosh equipment, including serial numbers, asset IDs, and associated management codes. It appears to be an asset listing relevant to the opportunity.

• Host Command: AFGSC
• Base Name: WHITEMAN (MOB)
• Auth NSN: Authorized National Stock Number for equipment.
• Detail Doc Num: Specific document number for the asset.
• MGMT CD: Management Code.
• Asset_ID: Unique identifier for each asset.
• Unit: The unit to which the asset is assigned (e.g., 509 CES).
• User: The specific flight or section using the asset (e.g., CES FIRE PROTECT FLT, CES OPS FLT).
• Current MC Status: Current Maintenance Status (e.g., NMC - Non-Mission Capable, FMC - Fully Mission Capable).
• Last Inventory Date-Time: Date and time of the last inventory.
• Make & Model: Manufacturer and model of the equipment (e.g., OSHKOSH TI3000, OSHKOSH HB2718GB1).
• VIN: Vehicle Identification Number for some assets.
• Age of Asset: Age of the asset in years.
• ACQ_Price: Acquisition price of the asset.
• Asset NSN: National Stock Number for the asset.
• EOL: Estimated Life of the asset.

This document provides specific details about the existing equipment inventory, including makes, models, asset IDs, and their current status. Bidders may need to use this information to understand the scope of potential maintenance, repair, replacement, or logistical support required for these assets. It can inform proposals by detailing the types and quantities of equipment involved.

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation (RFQ) for LRS Snow Removal Equipment Maintenance. The government is procuring maintenance services for snow removal equipment.

• Maintenance services for LRS Snow Removal Equipment as detailed in the Performance Work Statement (PWS) dated 16 Apr 2026.

• Contract Type: Firm Fixed-Price.

• All quotes must be valid for 90 days.

• Submission Deadline: 15 April 2026, 10:00 AM CST.

• Submission Method: Email quotes to reid.richardson@us.af.mil and james.bohnenstingel@us.af.mil. Do not use file compression (.zip).

• Evaluation Factors: Best value based on technical capabilities (Acceptable/Unacceptable) and price.

• The government may not award to offerors with pricing that is not reasonable or is unbalanced.

• No site visit will be offered.

• Award will be made using Simplified Acquisition Procedures.

• Discussions are not anticipated but may be conducted if deemed in the government's best interest.

• This acquisition is a 100% small business set-aside.

• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance), Size Standard: $12.5M.

• All companies must be registered in the System for Award Management (SAM.gov).

• Attachments: Performance Work Statement (PWS), SCA Wage Determination, Provisions and Clauses, Bid Schedule.

• Offerors are responsible for ensuring timely receipt of quotes, as Whiteman AFB network firewalls may cause delays. Late quotes will not be considered.

• The government reserves the right to cancel the solicitation.

• No contract financing will be provided.

• Invoices will be processed via Wide Area Work Flow (WAWF).

Amendment / Modification

This document is Revision No. 29 of Wage Determination No. 2015-5089, dated December 3, 2025. It updates the wage rates and fringe benefits for various occupations.

• The entire wage determination, including occupational listings and associated rates, has been revised.

• This revision supersedes previous versions. Contractors must ensure they are using the most current wage determination for compliance.

Forms / Attachments / Pricing Sheets

This document lists clauses and provisions incorporated by reference into a solicitation (FA462526Q1070). It serves as a reference for bidders to understand the contractual terms and conditions that will apply to any resulting contract.

• Clauses Incorporated by Reference: A table listing clause numbers, alteration/deviation numbers, clause titles, year, and section.
• Clauses in Full Text: Provides the full text for specific clauses, including:
  • 252.204-7017: Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.
  • 252.204-7021: Contractor Compliance with the Cybersecurity Maturity Model Certification Level Requirements.
  • 252.232-7006: Wide Area WorkFlow Payment Instructions.
  • 52.212-2: Evaluation-Commercial Products and Commercial Services.
  • 52.222-42: Statement of Equivalent Rates for Federal Hires.

Bidders must review these clauses and provisions to understand their obligations and requirements. Key areas of focus include:

• Cybersecurity: Requirements related to Cybersecurity Maturity Model Certification (CMMC) levels (252.204-7021 and 252.204-7017).
• Payment: Instructions for submitting payment requests and receiving reports via Wide Area WorkFlow (WAWF) (252.232-7006).
• Evaluation: The factors that will be used to evaluate offers (52.212-2).
• Labor: Information on equivalent rates for federal hires (52.222-42).

Understanding and complying with these incorporated clauses is critical for proposal preparation and successful contract performance.