MAARNG Maintenance Shop Consumables Inventory/Fulfillment

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for a Blanket Purchase Agreement (BPA) to provide inventory management and stock replenishment for shop consumable parts. The Massachusetts Army National Guard requires these services at seven Massachusetts Army National Guard (MAARNG) Surface Equipment Maintenance Facilities (SEMF) and two Army Aviation Support Facilities (AASF).

• CLIN 0001 – Initial Inventory: Vendor will conduct site visits to evaluate current stock levels and storage, providing recommendations for fulfillment.

• CLIN 0002 – Bench Stock Fulfillment: Based on inventory results, the vendor will provide quotes to fulfill bench stock orders and stockages on an as-needed basis, as directed by the SMMO. This includes providing a fulfillment summary, cost estimate, and completion estimate.

• Contract Type: Blanket Purchase Agreement (BPA)

• Period of Performance (PoP): Anticipated 01 MAY 2026 – 30 APR 2031

• Service Locations: Brockton, Devens, Framingham, Joint Base Cape Cod (SEMF & AASF), Reading, Westfield (SEMF & AASF), and Worcester, MA.

• Basis of Award: Best value to the government, considering price and other factors.

• Evaluation Factors:

  1. Cost of Visit (for initial and follow-up inventory/replenishment quotes)
  2. Price of Parts and Compatibility (competitive pricing, public-facing website with product details)
  3. Coverage Area, Travel, Response Time (ability to travel to all MA facilities within 10 business days, direct POC with technical experts)

• Quote Submission: Send quotes to marc.j.kerrigan.civ@army.mil & melissa.l.melcher2.civ@army.mil.

• Deadline: Quotes required by 13 March 2026 at 5:00 PM EST.

• Procurement is solicited as full and open competition.

• Offerors must be registered in the System for Award Management (SAM) database.

• Offerors located outside of Massachusetts must describe their plan for service delivery.

• This solicitation is prepared in accordance with FAR Subpart 12.201-1(e)(3).

• Provisions and clauses are effective through Federal Acquisition Circular (FAC) 2022-06.

• Referenced attachments include Solicitation SF 1449, Performance Work Statement, and Example Parts Listing.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "ATTACHMENT 1 - EXAMPLE PARTS LISTING.xlsx". It serves as an example parts listing for a Consumables BPA (Blanket Purchase Agreement) contract. Bidders can use this as a reference for the types of parts that may be included under such an agreement.

The spreadsheet contains a list of various parts categorized into:

• Electrical components (e.g., terminals, fuses, cable ties, battery accessories)
• Cutting Tools (e.g., blades, drill bits, thread repair kits)
• Fasteners (e.g., screws, nuts, washers, threaded rod)
• Lubrication Fittings (e.g., grease fittings, fluid transfer plugs)
• Hydraulic Fittings (e.g., steel and brass fittings, hose, couplers)
• Abrasives (e.g., cloth rolls, grinding wheels, brushes)
• Chemicals and Sealants (e.g., adhesives, RTV silicones, lubricants, threadlockers)
• Hose Clamps
• Tire and Wheel Accessories (e.g., wheel weights, valve stems, patches)
• Miscellaneous items (e.g., key stock, wire rope clips, grommets)
• Rivets
• Welding Supplies (e.g., gloves, rods, wire)

Each entry includes a part number (where applicable), nomenclature, size, and category.

This attachment provides an illustrative list of consumable parts that may be procured under a Blanket Purchase Agreement. It helps potential bidders understand the potential scope and variety of items that could be requested, aiding in their assessment of the opportunity's relevance to their capabilities and in preparing potential pricing strategies if a similar BPA is established.

Solicitation / RFP / RFQ

This solicitation seeks proposals for mechanical shop consumables supply replenishment. The government is procuring these supplies to ensure continuous availability for various facilities.

• Initial inventory of shop bench stock at each location.

• Evaluation of current stock levels and storage.

• Recommendations for fulfillment based on inventory.

• Fulfillment of bench stock orders based on facility needs and vendor recommendations.

• Provision of a fulfillment summary, cost estimate, and completion estimate.

• The vendor must have a public-facing website showing their product line, including part numbers, specifications, and photos.

• Pricing must be competitive.

• The contract type is Firm Fixed Price (FFP).

• The period of performance includes a Base Period (12 months) and four Option Periods (12 months each).

• Base Period: May 1, 2026 - April 30, 2027

• Option Period 1: May 1, 2027 - April 30, 2028

• Option Period 2: May 1, 2028 - April 30, 2029

• Option Period 3: May 1, 2029 - April 30, 2030

• Option Period 4: May 1, 2030 - April 31, 2031

• Proposals must be submitted via E-MAIL ONLY.

• The proposal must include a signed SF 1449, company information, Cage Code, DUNS number, POC information, acknowledgement of amendments, and completed representations and certifications.

• Pricing must include cost of visits and a cost estimate for parts.

• Evaluation will be based on price and other factors, with details provided in the "Addendum to 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services."

• The offer due date is March 13, 2026, at 05:00 PM local time.

• This acquisition is set aside for Small Business.

• The North American Industry Classification System (NAICS) code is 441330, with a size standard of $30,500,000.00.

• Offerors must be registered in the System for Award Management (SAM).

• The solicitation incorporates FAR clauses 52.212-1, 52.212-4, and 52.212-5 by reference.

• DFARS clauses are also incorporated by reference and in full text, including those related to Wide Area WorkFlow (WAWF) for payment processing.

• Offerors must be able to travel to all facilities in Massachusetts within 10 business days.

• The solicitation includes provisions related to the prohibition on the acquisition of covered defense telecommunications equipment or services.

Performance Work Statement (PWS)

To provide inventory management and stock replenishment for shop consumable parts at seven Massachusetts Army National Guard (MAARNG) Surface Equipment Maintenance Facilities (SEMFs) and two MAARNG Army Aviation Support Facilities (AASFs).

• Manage and replenish consumable bench stock inventory (Supply Classes II, III P, IV, and IX) at specified MAARNG facilities.

• Services include inventory management, replenishment, and providing quotes for fulfillment based on facility needs.

• Bench stock items include common hardware, fasteners, electrical components, tubing, hoses, ropes, welding supplies, sandpaper, gasket material, sheet metal, seals, oils, grease, and repair kits.

• Aviation-specific parts for aircraft are excluded.

• Contractor shall develop and maintain a Quality Control Program (QCP).

• Services must be performed to the standards outlined in the PWS.

• Zero deviation from standard is required for Initial Inventory and Bench Stock Fulfillment performance objectives.

• Deliverables include inventory management summaries, cost estimates, and fulfillment reports.

• Period of Performance: One (1) Base Year (12 months) plus four (4) 12-month option years.

  • Base Year: May 1, 2026 – April 30, 2027
  • Option Years: May 1, 2027 – April 30, 2031

• Place of Performance: On-site at specified MAARNG SEMFs and AASFs in Massachusetts.

• Contractor must provide manufacturer technical representatives or certified mechanics for maintenance/repair of inventory and storage systems.

• Contractor personnel require base access and must adhere to physical security and key/manual control procedures.

• A Contract Manager and Alternate Contract Manager are considered Key Personnel.