Maintenance and Emergency Repair Services for Geothermal HVAC Systems

SOL #: 19KS7026Q0010Pre-Solicitation

Overview

Buyer

State

State, Department Of

U.S. EMBASSY SEOUL

WASHINGTON, DC, 20520, United States

Place of Performance

Seoul, KR-11, South Korea

NAICS

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)

PSC

Maintenance Of Family Housing Facilities (Z1FA)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/cb4b2505bcbe4c5bbf29c38dacae6636/view

Timeline

Posted

Jan 13, 2026

Last Updated

Feb 4, 2026

Response Deadline

Jan 27, 2026, 8:00 AM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of State, U.S. Embassy Seoul, has issued a Request for Quotations (RFQ) for preventive maintenance and emergency repair services for geothermal HVAC systems. These services support the Chief Mission Residence (CMR) and the Yongsan Embassy Housing (YEH) Compound in Seoul, South Korea. Quotations are due by March 20, 2026.

Scope of Work

The contractor will provide all labor, materials, and equipment to maintain geothermal HVAC systems at optimal performance levels. Key requirements include:

Preventive Maintenance: Quarterly services for the CMR (4 times/year) and semi-annual services for the YEH Compound (2 times/year).
Emergency Repairs: 24/7 availability with a mandatory 4-hour response time and a goal of completion within 24 hours of arrival.
Personnel: Technicians must be certified and experienced. At least one on-site crew member must be proficient in both English and Korean.
Deliverables: Maintenance checklists, service reports, and a Quality Assurance Plan (QAP).

Contract & Timeline

Type: Firm Fixed-Price (FFP), payable in Korean Won.
Duration: One base year with one optional one-year extension.
Set-Aside: Unrestricted.
Response Due: March 20, 2026, 17:00 Local Time.
Published: February 4, 2026.

Evaluation

Award will be made to the Lowest Priced, Technically Acceptable (LPTA) responsible offeror. Evaluation factors include technical acceptability (past performance and experience), price, and compliance with solicitation instructions.

Additional Notes

Offerors must be registered in SAM.gov if the quote exceeds $40,000 USD. Submissions must be electronic and sent to SeoulProposals@state.gov in MS-Word, Excel, or PDF format (max 30MB per file).