maintenance of Eaton/Cooper Switches and Transformers

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirements for the maintenance of Eaton/Cooper Switches and Transformers at the National Center for Critical Information Processing and Storage (NCCIPS) Complex.

• Dissolved Gas Analysis (DGA) Testing: Conduct baseline DGA fluid testing for 57 Pad Mount Transformers and 23 Pad Mount Switchgears, providing standardized test reports.

• Leak Inspection: Inspect 3 Pad Mount Transformers and 5 Pad Mount Switchgears for potential nitrogen leaks, providing recommendations for repairs and verifying pressure gauge functionality.

• Fluid Replacement: Replace fluid in one (1) Pad Mount Switchgear with approved E200 fluid, including tank inspection and repair.

• Corrosive Deterioration (Rust) Recommendation: Inspect one (1) Pad Mount Transformer for rust and provide recommendations for mitigation, including gasket replacement.

• Nitrogen Recharge: Perform nitrogen recharge for specified transformers and switchgears after service completion.

• Period: Date of Award - 09/30/26

• Place: Building 9325, NCCIPS Complex, Stennis Space Center, Mississippi 39529

• Principal Period of Maintenance (PPM): Monday through Friday, 7 AM to 5 PM local time.

• U.S. citizenship is required for access to the NASA Stennis Space Center and NCCIPS data center.

• All subcontract personnel require NCCIPS escort.

• Site Visit Requests (SVR) are required for contractor personnel visiting NCCIPS.

• Photography and video are prohibited without coordination.

• Cellular hotspots are prohibited on NCCIPS grounds.

• Contract Type: Firm Fixed Price project.

• Pricing: Shall not include labor for un-covered testing services or replacement of failed equipment. Separate procurement is required for replacement items.

• Equipment: Contractor must use new equipment only.

• Service Coordination: Services must be coordinated with the government's technical representative at least five (5) working days in advance.

• Reporting: An electronic report summarizing service, findings, and recommendations is required at the conclusion of each service visit.

• 80% of total contract value for Fluid Sampling/External Sample Valve Install/Leak Repairs.

• 20% of total contract cost for Delivery and NCCIPS approval of Fluid Sampling Reports.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for the maintenance of Eaton/Cooper Switches and Transformers at Building 9325, National Center for Critical Information Processing and Storage (NCCIPS) Complex, located at Stennis Space Center, MS.

• Maintenance of Eaton/Cooper Switches and Transformers.

• Full details of the requirement are provided in the attached Statement of Work.

• Contract type is not explicitly stated, but the RFQ implies a firm-fixed-price contract.

• Delivery is FOB Destination.

• Quotes are due by 4/17/2026 at 4:00 p.m. CT.

• Submit quotes via email to Lindsey McLellan at lindsey.m.mclellan@nasa.gov.

• Contractual and technical questions must be submitted in writing (email) to Lindsey McLellan by 4/15/2026 at 4:00 p.m. CT. Telephone questions will not be accepted.

• Quotes shall remain valid for 30 days unless otherwise stated.

• Submitted quotes must list two points of contact (name, phone number, email address).

• The Government will award to the responsible Offeror whose offer conforming to the solicitation is the lowest price technically acceptable (LPTA).

• Offers not deemed technically acceptable will be removed from consideration.

• This procurement is set aside for small business.

• Offerors must be registered at www.sam.gov to be considered for award.

• NAICS Code: 811210.

• The solicitation incorporates various FAR and NFS clauses by reference, including those related to System for Award Management, Duty-Free Entry, Place of Manufacture, Personal Identity Verification, Sustainable Products and Services, Government Property, and Export Licenses.

• An ombudsman is available to facilitate the resolution of concerns.