maintenance of Eaton/Cooper Switches and Transformers

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the scope of work and deliverables for the maintenance of Eaton/Cooper Switches and Transformers at Building 9325, National Center for Critical Information Processing and Storage (NCCIPS) Complex, Stennis Space Center, MS.

• Dissolved Gas Analysis (DGA) and Fluid Quality Testing: Conduct baseline testing on 57 Pad Mount Transformers and 23 Pad Mount Switchgears. Testing includes analysis of specific gases, moisture, acid number, interfacial tension, dielectric breakdown, color, specific gravity, and PCB/fluid condition. Deliverable is a standardized test report for each unit.

• Leak Inspection: Inspect 3 Pad Mount Transformers and 5 Pad Mount Switchgears for leaks, and provide recommendations. This also includes inspection as part of fluid replacement for one switchgear and for mitigating corrosive deterioration on one transformer.

• Fluid Replacement: Replace fluid in one Pad Mount Switchgear with approved E200 fluid.

• Mitigating Corrosive Deterioration: Inspect and provide recommendations for rust mitigation on one Pad Mount Transformer.

• Standard Nitrogen Recharge Procedure: Applicable after leak inspection, fluid replacement, and rust mitigation services.

• Services are to be performed during the Principal Period of Maintenance (PPM): 7 AM to 5 PM local time, Monday through Friday.

• All testing and methods must use industry-standard equipment and procedures.

• At the conclusion of each service visit, an electronic report summarizing the performed service, findings, and recommended action will be provided.

• Period of Performance: Date of Award through 09/30/26.

• Place of Performance: National Aeronautics and Space Administration (NASA), Building 9325, Cypress Loop Road, Stennis Space Center, Mississippi 39529.

• Security: U.S. citizenship is required for access to the NASA Stennis Space Center and NCCIPS data center. All subcontract personnel require NCCIPS escort. Formal Site Visit Requests (SVRs) are necessary for personnel visits. Photography/videography and cellular hotspots are prohibited within the NCCIPS complex.

• Coordination: Scheduling of services requires coordination with the government's technical representative at least five (5) working days prior.

• Power Down: No more than two (2) switches and/or two (2) transformers may be powered down simultaneously. NCCIPS Electrical personnel will perform necessary switching.

• Contract Type: Firm Fixed Price project.

• Equipment: Contractor must guarantee the use of new equipment only.

• 80% of total contract value for Fluid Sampling/External Sample Valve Install/Leak Repairs.

• 20% of total contract cost for Delivery and NCCIPS approval of Fluid Sampling Reports.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) from NASA Shared Services Center for Switch and Transformer Maintenance. The solicitation outlines the requirements and evaluation criteria for awarding a contract.

• The core requirement is detailed in the Statement of Work (SOW) / Bid Schedule (Section 1), which is provided as a separate attachment.

• Offerors must comply with various FAR and NFS clauses, including those related to:

  • Personal Identity Verification of Contractor Personnel
  • System for Award Management Maintenance
  • Addressing DEI Discrimination
  • Sustainable Products and Services
  • Unenforceability of Unauthorized Obligations
  • Providing Accelerated Payments to Small Business Subcontractors
  • Government Property
  • F.o.b. Origin and Destination
  • Requirements to Inform Employees of Whistleblower rights
  • Release of Sensitive Information
  • List of government property furnished
  • Denied Access to NASA Facilities
  • Firm Fixed Priced contract type (TBD)
  • Export Licenses

• The contract type is Firm Fixed Priced, with the total price to be determined (TBD).

• Delivery is FOB Destination.

• Quote Due Date: May 20, 2026, by 4:00 p.m. CT.

• Submission Method: Quotes must be submitted via email to Lindsey McLellan at lindsey.m.mclellan@nasa.gov.

• Quote Validity: Quotes must remain valid for 30 days.

• Contact for Questions: All contractual and technical questions must be submitted in writing (email) to Lindsey McLellan by May 18, 2026, by 4:00 p.m. CT. Telephone questions will not be accepted.

• Evaluation Criteria: The government will award the contract to the responsible Offeror whose offer is the lowest price technically acceptable (LPTA). Offers not deemed technically acceptable will be removed from consideration.

• This procurement is set aside for small business.

• Offerors must be registered at www.sam.gov to be considered for award.

• UEI and Cage Code should be stated on the quote.

• The NAICS Code for this procurement is 811210.

• The document references several FAR and NFS provisions incorporated by reference, including those related to Duty-Free Entry and Place of Manufacture. Full text of these provisions may be accessed electronically.

Questions & Answers / Clarifications

This document provides a clarification regarding the quantity of fluid in a specific switch for Notice ID 80NSSC26930323Q.

• Question: The vendor inquired about the number of gallons of oil contained within the switch requiring an oil change.
• Answer: The switch (SW-08) holds 340 gallons of fluid.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the requirements for the maintenance of Eaton/Cooper Switches and Transformers at the National Center for Critical Information Processing and Storage (NCCIPS) Complex.

• Dissolved Gas Analysis (DGA) Testing: Conduct baseline DGA fluid testing for 57 Pad Mount Transformers and 23 Pad Mount Switchgears, providing standardized test reports.

• Leak Inspection: Inspect 3 Pad Mount Transformers and 5 Pad Mount Switchgears for potential nitrogen leaks, providing recommendations for repairs and verifying pressure gauge functionality.

• Fluid Replacement: Replace fluid in one (1) Pad Mount Switchgear with approved E200 fluid, including tank inspection and repair.

• Corrosive Deterioration (Rust) Recommendation: Inspect one (1) Pad Mount Transformer for rust and provide recommendations for mitigation, including gasket replacement.

• Nitrogen Recharge: Perform nitrogen recharge for specified transformers and switchgears after service completion.

• Period: Date of Award - 09/30/26

• Place: Building 9325, NCCIPS Complex, Stennis Space Center, Mississippi 39529

• Principal Period of Maintenance (PPM): Monday through Friday, 7 AM to 5 PM local time.

• U.S. citizenship is required for access to the NASA Stennis Space Center and NCCIPS data center.

• All subcontract personnel require NCCIPS escort.

• Site Visit Requests (SVR) are required for contractor personnel visiting NCCIPS.

• Photography and video are prohibited without coordination.

• Cellular hotspots are prohibited on NCCIPS grounds.

• Contract Type: Firm Fixed Price project.

• Pricing: Shall not include labor for un-covered testing services or replacement of failed equipment. Separate procurement is required for replacement items.

• Equipment: Contractor must use new equipment only.

• Service Coordination: Services must be coordinated with the government's technical representative at least five (5) working days in advance.

• Reporting: An electronic report summarizing service, findings, and recommendations is required at the conclusion of each service visit.

• 80% of total contract value for Fluid Sampling/External Sample Valve Install/Leak Repairs.

• 20% of total contract cost for Delivery and NCCIPS approval of Fluid Sampling Reports.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for the maintenance of Eaton/Cooper Switches and Transformers at Building 9325, National Center for Critical Information Processing and Storage (NCCIPS) Complex, located at Stennis Space Center, MS.

• Maintenance of Eaton/Cooper Switches and Transformers.

• Full details of the requirement are provided in the attached Statement of Work.

• Contract type is not explicitly stated, but the RFQ implies a firm-fixed-price contract.

• Delivery is FOB Destination.

• Quotes are due by 4/17/2026 at 4:00 p.m. CT.

• Submit quotes via email to Lindsey McLellan at lindsey.m.mclellan@nasa.gov.

• Contractual and technical questions must be submitted in writing (email) to Lindsey McLellan by 4/15/2026 at 4:00 p.m. CT. Telephone questions will not be accepted.

• Quotes shall remain valid for 30 days unless otherwise stated.

• Submitted quotes must list two points of contact (name, phone number, email address).

• The Government will award to the responsible Offeror whose offer conforming to the solicitation is the lowest price technically acceptable (LPTA).

• Offers not deemed technically acceptable will be removed from consideration.

• This procurement is set aside for small business.

• Offerors must be registered at www.sam.gov to be considered for award.

• NAICS Code: 811210.

• The solicitation incorporates various FAR and NFS clauses by reference, including those related to System for Award Management, Duty-Free Entry, Place of Manufacture, Personal Identity Verification, Sustainable Products and Services, Government Property, and Export Licenses.

• An ombudsman is available to facilitate the resolution of concerns.