Maintenance of Optic System Sensors

Sources Sought Notice

This notice is a request for information to identify qualified and experienced sources for an anticipated Indefinite Delivery/Indefinite Quantity (IDIQ) Firm Fixed Price (FFP) contract. The contract will be for the maintenance of optics profiling systems for the Naval Oceanographic Office (NAVOCEANO). NAVOCEANO plays a crucial role in providing the Department of Defense with environmental understanding through data collection and specialized oceanographic, hydrographic, bathymetric, geophysical, and acoustic products and services.

This announcement is for planning purposes only and is not a solicitation for proposals. No contract will be awarded from this notice, and the government will not pay for information submitted.

The anticipated contract, if awarded, will involve providing maintenance to optic profiling systems in support of meteorological and oceanographic operations globally. A Draft Performance of Work Statement (PWS) is referenced.

• Contract Type: Anticipated IDIQ FFP
• Period of Performance: Five-year ordering period (if awarded)
• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance)

Interested parties should submit the following information:

• Company name, address, point of contact, phone number, and email address.
• Contractor and Government Entity (CAGE) Code.
• Business size (e.g., Large Business, Small Business, 8(a), HUBZone, etc.).
• Capability statement demonstrating ability to provide minimum requirements, including past performance (within the last 5 years, including contract numbers, dollar value, and period of performance). Generic brochures will not be reviewed.
• Any questions or concerns.
• Any other supporting documentation.

Submissions must be no more than 10 pages and use a 12-point font.

Responses are due by 10:00 AM on Tuesday, February 24, 2026, and should be emailed to Ms. Ashlee Yawn at Ashlee.K.Yawn.civ@us.navy.mil.

Information regarding business size is requested, indicating potential consideration for various set-aside categories.

This notice is issued under FAR Clause 52.215-3. Respondents will not be notified of the results, and the government is not required to answer questions submitted. The information within this notice may be updated or changed prior to an official synopsis/solicitation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines a non-personnel services contract to provide maintenance, including calibration and repair, of optic system sensors and equipment at the contractor's facility.

• Calibrate and repair all components listed in Part 1.3 to factory/manufacturer standards and NIST standards.

• Inspect instruments for physical damage from shipping or use.

• Perform routine repairs, including replacement of sensor cells, temperature probes, and connectors.

• Repair mechanical systems such as cabling, winches, instrument chassis, and deployment cages.

• Handle "Over and Above" maintenance where component replacement exceeds standard repair costs, requiring a separate proposal.

• Provide port-side testing support for equipment used in physical oceanography data collection.

• Services must meet factory/manufacturer standards.

• Repairs must meet National Institute of Standards and Technology (NIST) standards.

• Calibrated instruments must meet technical specifications for oceanography data collection.

• Ordering period: 60 months after award.

• Services performed at the contractor's facility.

• Government responsible for shipping items to the contractor.

• Contractor responsible for return-shipping costs.

• Contractor must furnish all tools and equipment, except for items specifically stated in Part 1.3.

• Contract classification is Controlled Unclassified Information (CUI); no access to classified information is required.

• Services Contract Reporting (SCR) requirements apply and must be reported via SAM.gov.