Maintenance & Repair of Emergency Power and Power Generation Systems consisting of Emergency Power System (EPS), Uninterruptible Power Supply (UPS) and Photovoltaic (PV) throughout USAG Wiesbaden

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for the maintenance and repair of Emergency Power Systems (EPS), Uninterruptible Power Supply (UPS), and Photovoltaic (PV) systems throughout USAG Wiesbaden.

• Preventive Maintenance (PM): Regular inspection, cleaning, lubrication, adjustment, calibration, and minor component replacement for EPS, UPS, and PV systems.

• On-Demand Repair (DMO/OWO): Repair services for equipment failures, requiring assessment, cost estimation (for substantial repairs), and written authorization from the Contracting Officer's Representative (COR).

• System Coverage: Includes diesel generators, batteries, inverters, automatic transfer switches, solar panels, control systems, and associated components.

• Inventory Management: Maintenance and repair of specific systems listed in Technical Exhibits (TEs) 4.1, 4.2, and 4.3.

• Training: Contractor shall provide annual training to government personnel on EPS, UPS, and PV systems for first-responder support.

• Documentation: Submission of maintenance schedules, work certificates, risk assessments, condition analyses, inventory lists, and technical logbooks.

• Quality Control Plan (QCP): Contractor must develop and maintain a QCP.

• Reporting: Timely reporting of issues, maintenance schedules, and repair documentation.

• Compliance: 100% compliance with safety, environmental, and security requirements.

• Maintenance Compliance: >90% compliance within the first three months, >95% thereafter for PM and repair services.

• Response Time: Routine service calls to be responded to by 10:00 a.m. the next working day.

• Place of Performance: Various locations and buildings within USAG Wiesbaden, as specified in TE#3_Location_of_Facilities&Plants.

• Contract Duration: Not explicitly stated in this document, but implies a multi-year contract based on deliverables and maintenance cycles.

• Security: Installation access, background checks, and adherence to physical and operations security (OPSEC) policies are mandatory.

• Personnel: Key personnel (Contract Manager, Alternate Contract Manager, Quality Control Manager) must meet specific qualifications and language proficiency (English/German).

• Certifications: Contractor personnel must possess appropriate diplomas and certifications, with foreign certifications translated and certified.

• Compliance: Adherence to German and U.S. Government regulations, DIN, VDE, VDI, VDMA standards, and manufacturer specifications.

• Materials: All parts and materials must be factory new and original, with a minimum 12-month warranty on work performed.

• Environmental: Compliance with USAG Wiesbaden's environmental policy, including hazardous material handling and disposal.

• Training: Mandatory Anti-Terrorism (AT) Level I, OPSEC, SARP, and TARP training for all contractor employees.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for the maintenance and repair of Emergency Power Systems (EPS), Uninterruptible Power Supply (UPS) Systems, and Photovoltaic (PV) Systems throughout USAG Wiesbaden.

• Preventive Maintenance (PM): Includes inspection, cleaning, lubrication, adjustment, calibration, and minor part replacement for EPS, UPS, and PV systems.

• On-Demand Repair: Services for equipment failures and restoration to full operational condition.

• Systems Covered: EPS (31 systems), UPS (20 systems), and PV (3 systems), as detailed in Technical Exhibits 4.1, 4.2, and 4.3.

• Maintenance Standards: Services must comply with German and U.S. Government regulations, DIN standards, VDE/VDI guidelines, VDMA unit sheets, manufacturer specifications, and OSHA.

• Quality Control Plan (QCP): Contractor must develop and maintain a QCP detailing organizational structure, monitoring procedures, and issue reporting.

• Reporting: Timely reporting of issues, potential disruptions, and completion of maintenance and repair work.

• Deliverables: Includes QCP, maintenance schedules, inspection records, technical logbooks, risk assessments, and work certificates.

• Key Performance Requirements (PRS): Summarized in Technical Exhibit 1, covering areas like Quality Control, Security, Key Personnel, Safety, Environmental Compliance, Training, Contractor Furnished Items, Preventive Maintenance, Repair Services, and Documentation.

• Place of Performance: Various locations and buildings within USAG Wiesbaden, as specified in Technical Exhibit 3.

• Period of Performance: Not explicitly stated in this document, but implied to be a multi-year contract based on maintenance schedules and deliverables.

• Security: Strict adherence to installation access, background checks, physical security, and Operations Security (OPSEC) requirements.

• Personnel: Key personnel (Contract Manager, Alternate Contract Manager, Quality Control Manager) must meet specific qualifications and experience. Other personnel require relevant certifications.

• Training: Mandatory Anti-Terrorism (AT) Level I, OPSEC, Suspicious Activity Reporting Program (SARP), and Threat Awareness and Reporting Program (TARP) training for all personnel.

• Environmental Compliance: Adherence to USAG Wiesbaden's environmental policy, spill prevention, and hazardous material disposal regulations.

• Documentation: Comprehensive documentation of all maintenance and repair activities, including work certificates, technical logbooks, and inventory lists.

• Parts: All parts and materials must be factory new, conform to German/European standards, and bear CE marking. A warranty of at least 12 months is required for all work performed.

Solicitation / RFP / RFQ

This solicitation is for Maintenance and Repair services for Emergency Power Systems (EPS), Uninterruptible Power Supply (UPS), and Photovoltaic (PV) systems throughout USAG-Wiesbaden. The contract will be awarded as a single contract.

• Preventative Maintenance Services for EPS, UPS, and PV systems.

• On-Demand Repair Services for EPS, UPS, and PV systems.

• Services must be performed in accordance with manufacturer specifications and the Performance Work Statement (PWS).

• Pricing for repair services will be based on hourly labor rates and actual invoice cost for parts (reimbursed at actual cost).

• Preventative maintenance is a Firm Fixed Price arrangement.

• Repair services are a Time and Materials arrangement.

• Contract Type: Indefinite Quantity (Deviation, Alternate II)

• Ordering Period: 60 months from contract award (July 2026 - July 2031).

• Minimum Contract Value: EUR 3,000.00

• Maximum Contract Value: EUR 3,000,000.00

• Minimum/Maximum Order Value per Task Order: EUR 3,000.00 / EUR 3,000,000.00

• Period of Performance for each order: Typically up to 12 months, with a potential 6-month option.

• Offer Due Date: 1 JUN 2026, 12:00 Noon (CET).

• Submission Method: Email to specified addresses (kathleen.balon.civ@army.mil; laura.k.lindsay6.civ@army.mil; usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-wie-bids@army.mil). Subject line must be "Submission of Offer W912CM-26-Q-A007".

• Offers must be in English and PDF format.

• Evaluation Criteria: Technical (Acceptable/Unacceptable) and Price (Total Evaluated Price - TEP).

• Technical evaluation will be based on Certification/Qualifications, Technical Experience, Subcontracting Information, and Supplier Performance Risk.

• Award will be made to the responsible Offeror with an "Acceptable" technical rating and the lowest TEP, provided the TEP is fair and reasonable.

• Site Visit: Mandatory for interested vendors, to be held on 7 MAY 2026. Vendors must inform Kathleen Balon of their intent to attend by 14:00 CET on 7 MAY 2026. A maximum of two representatives per vendor may attend.

• This acquisition is Unrestricted.

• NAICS Code: 811310 (Commercial and Trade Services)

• HUBZone small business concerns may be eligible for a 10% price evaluation preference.

• Funds are not presently available for this acquisition. Award is contingent upon appropriated funds.

• Offerors are urged to inspect the site.

• The Government reserves the right to reject any or all quotes.

Form / Attachment / Pricing Sheet

This document is a price book containing detailed pricing information for various ordering periods related to the maintenance and repair of Emergency Power Supply (EPS), Uninterruptible Power Supply (UPS), and Photovoltaic (PV) systems at USAG Wiesbaden.

• CLINs (Contract Line Item Numbers): Details two main CLINs: CLIN 0001/1001/2001/3001/4001 for Preventive Maintenance and CLIN 0002/1002/2002/3002/4002 for On-demand repair.
• Inventory Lists: Provides extensive lists of specific EPS, UPS, and PV systems, including inventory numbers, installation locations, building numbers, manufacturers, models, and capacities.
• Ordering Periods: Information is broken down by Base Year, Ordering Period 1 (FY27), Ordering Period 2 (FY28), Ordering Period 3 (FY29), and Ordering Period 4 (FY30).
• Pricing: While the provided sheets show "0.0" for most prices, they indicate where prices need to be entered by the vendor, particularly for labor hours and material/spares in the on-demand repair CLINs. Some specific EPS units have notes indicating prices are to be entered for specific ordering periods.
• Labor and Material Pricing: For on-demand repair, bidders are instructed to enter an hourly labor rate, which will be multiplied by estimated hours. The material/spares price is calculated based on a fixed government estimate and the entered labor rate.

This price book is crucial for bidders to understand the scope of equipment to be maintained and repaired, and to prepare their pricing proposals. Bidders must carefully review the inventory lists and understand the pricing structure for both preventive maintenance and on-demand repair services across the different ordering periods. The instructions for entering labor and material costs for repair services are particularly important for accurate proposal submission.

Form / Attachment / Pricing Sheet

This document provides an inventory list of existing Electrical Power Systems (EPS), Uninterruptible Power Supplies (UPS), and Photovoltaic (PV) systems. It details their locations, manufacturers, models, capacities, and other relevant specifications.

• EPS Inventory: Lists 31 EPS units with details on installation location (e.g., Clay, Hainerberg), building numbers, manufacturers (e.g., TNA/IVECO, Perkins, MTU, Caterpillar), model numbers, and power capacities (kVA/kW).
• UPS Inventory: Lists 20 UPS units, primarily located in Clay, with building numbers, manufacturers (e.g., SOCOMEC, Riello), models, and capacities (kVA). Some entries note specific components like rectifiers or transformers.
• PV Inventory: Lists 12 PV systems, all in Clay, with building numbers, manufacturers (SMA), models, and individual/total power capacities (KW/kWp). It also details the number of panels per string for some entries.

This inventory provides critical information about the existing power infrastructure. Bidders may need this data to understand the current state of power systems, assess potential integration requirements, identify areas for upgrade or replacement, or factor existing capacities into their proposals for related services or equipment.

Form / Attachment / Pricing Sheet

This document contains several standard government provisions and representations that offerors must review and complete as part of their proposal submission. These provisions cover important aspects of contractor responsibility, tax obligations, and the use of telecommunications equipment.

• RFO 52.209-7, Information regarding Responsibility Matters: Requires offerors to disclose information regarding active Federal contracts and grants exceeding $10,000,000 and any related responsibility matters reported in the Federal Awardee Performance and Integrity Information System (FAPIIS) within the last five years.
• RFO 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation: Requires foreign persons to represent their status and claim any exemptions from the 2% excise tax on certain Federal procurement payments. Offerors must submit IRS Form W-14 if claiming an exemption.
• DFARS 252.204-7016, DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES—REPRESENTATION: Requires offerors to represent whether they provide covered defense telecommunications equipment or services.
• DFARS 252.204-7017, PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES—REPRESENTATION: If an offeror represents that they do provide covered defense telecommunications equipment or services (as per 252.204-7016), they must provide additional representations and disclosures regarding the specific equipment/services offered, their use, and the entities involved.
• DFARS 252.229-7001, Alt I, TAX RELIEF—BASIC: Addresses tax relief for contractors based on tax agreements between the U.S. Government and the contractor's government, requiring exclusion of certain taxes from contract prices and invoices.

Offerors must carefully review each provision and complete the required representations and certifications accurately. Failure to do so may impact eligibility, proposal evaluation, or contract performance. Specific attention should be paid to the disclosures required for covered defense telecommunications equipment or services and the tax representations for foreign entities.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - Reference Information Sheet," is a form designed for offerors to provide details about their relevant experience for a specific contract opportunity. It serves as a standardized method for bidders to present information about past performance.

• Contract Identification: Fields to specify contract number, offeror type (prime, joint-venture, other), firm name, address, and contact information.
• Work Performed Details: Information on whether the offeror acted as a prime or subcontractor, the percentage of work performed, and details of the prime contractor if applicable.
• Contract Specifics: Fields for contract number, title, location, award amount, final price, award date, and completion date.
• Contract Type: Checkboxes for Firm-Fixed Price, Cost/Time and Material, or other types.
• Customer Information: Details of the customer/owner, including Point of Contact (POC), phone, fax, and email.
• Description of Relevancy: A section for the offeror to describe the contract and its relevance to the current RFQ requirements.
• Other Information: A space for any additional relevant details.

Bidders must complete this form to detail their past performance and demonstrate relevant experience. The information provided here will likely be a key component in the evaluation of proposals, allowing the government to assess the offeror's capability and suitability for the contract requirements. Careful and accurate completion is essential for a strong bid.

Form / Attachment / Pricing Sheet

This document is IRS Form W-14, "Certificate of Foreign Contracting Party Receiving Federal Procurement Payments." It is used by foreign entities to certify their status for tax purposes related to U.S. federal procurement payments. Bidders may need to complete and submit this form if they are a foreign contracting party receiving payments from the U.S. government.

• Part I: Identification: Collects information about the foreign contracting party and the acquiring U.S. agency.
• Part II: Exemption Based on an International Agreement: Allows for claiming relief from tax under specific international agreements (e.g., tax treaties).
• Part III: Exemption Based on an International Procurement Agreement or Goods/Services Produced/Performed in the U.S.: Addresses exemptions related to international procurement agreements or U.S.-based production/performance.
• Part IV: Explanation: Requires detailed explanations for exemptions claimed in Part II or Part III.
• Part V: Certificate: A declaration by the foreign person, under penalty of perjury, confirming the accuracy of the information and understanding of tax obligations.

If this opportunity involves payments to foreign entities, or if the bidder is a foreign entity, this form is crucial for establishing tax exemptions or certifications. Bidders should review the form and its instructions to determine if it applies to their situation and how to complete it accurately to avoid potential tax implications or delays in payment.

Form / Attachment / Pricing Sheet

This document provides a detailed inventory of existing diesel engine generator (EPS) units, including their specifications, locations, and maintenance status. It serves as a reference for understanding the current state of power generation assets.

• Generator Identification: Each entry includes a unique identifier (e.g., EPS 1, EPS 2), installation location (building number and specific area), and manufacturer.
• Technical Specifications: Details include manufacturer, model number, engine type, capacity (kVA and kW), and manufacture year.
• Fuel and Tank Information: Specifies fuel type (primarily Heizöl/Diesel), total tank capacity, main tank capacity, and day tank capacity.
• Operational Status: Includes data on current stand load (%), fuel consumption rates (l/h, l/72h, l/1Jahr), and maintenance status (e.g., year of last maintenance).
• Location Details: Provides specific building numbers and areas where the generators are installed.

This inventory is crucial for bidders to understand the existing power infrastructure. It can inform proposals related to maintenance, repair, replacement, or upgrade of these generator systems. Bidders should review the specifications, capacities, ages, and locations of the current units to assess potential scope, identify needs, and tailor their solutions accordingly. The data highlights the variety of manufacturers, ages, and capacities, indicating potential complexities in managing or replacing these assets.

Form / Attachment / Pricing Sheet

This document is an inventory list of Uninterruptible Power Supply (UPS) systems located at USAG Wiesbaden. It details the specifications, maintenance requirements, and installation/exchange dates for each UPS unit.

• Inventory Number: Unique identifier for each UPS system.
• Area/Building: Location of the UPS system within the facility.
• Building Supplied: The specific building or system the UPS is providing power to (e.g., DPW, Transformer Station, AFN, TACAN, Access Control Point).
• Capacity: The power output of the UPS in KVA or voltage/Hz.
• Maintenance: Details on required maintenance, including fan and battery checks, system maintenance frequency, and battery replacement intervals (e.g., "Batterien alle 5 Jahre" - batteries every 5 years).
• Manufacture Year: The year the UPS unit was manufactured.
• Battery Exchange: The year the batteries were last exchanged or are due for exchange.
• Information: Specific details about the systems being supplied (e.g., "lights and network," "protection device").

This inventory list is crucial for bidders to understand the existing UPS infrastructure. It provides details on the number, capacity, age, and maintenance status of UPS units. This information is essential for developing accurate proposals related to maintenance, repair, replacement, or upgrade services for these critical power systems. Bidders should use this data to assess the scope of work, potential challenges, and required resources.

Form / Attachment / Pricing Sheet

This document is an inventory list of photovoltaic (PV) system components, specifically inverters and associated system details. It appears to be an attachment or supporting document for a larger opportunity, providing specific technical data on existing or proposed equipment.

• PV System Identification: Lists individual PV system components (e.g., PV 1.1, PV 2.1).
• Location: Specifies building numbers (e.g., Clay #01631, Clay #PVCK01, Clay #01030).
• Component Type: Primarily lists 'Inverter'.
• Manufacturer & Model: Details the manufacturer (e.g., SMA) and specific model numbers (e.g., STP 20000TL-30).
• Capacity: Indicates the power capacity of each inverter (e.g., 20KW, 110kW, 50kW).
• Manufacture Year: Lists the year of manufacture (e.g., 2021).
• Additional System Components: Describes string configurations and panel counts (e.g., String A1/A2- 19 Panels).
• Remarks: Includes total power (P=160kWp, P=42.15kWp) and other notes.

This inventory list is crucial for bidders to understand the existing or specified technical infrastructure related to photovoltaic systems. It provides details on the type, capacity, and configuration of inverters, which may be relevant for:

• Assessing compatibility with proposed solutions.
• Estimating the scope of work for maintenance, upgrades, or new installations.
• Understanding the current system's performance characteristics.
• Preparing detailed technical proposals that align with the specified equipment.