Maintenance Services for Elevators and Platform Lifts

Form / Attachment / Pricing Sheet

This document provides a detailed list of elevators and chair lifts located at various U.S. Embassy and Consulate properties in Rome. It specifies the location, description, make, model, installation date, specifications (capacity, speed, run length), and upgrade history for each unit.

• Locations: Embassy Compound (Via Sallustiana), Mel Sembler Building, Consulate Upper Parking Lot, USUN Building, Consular Building, Chancery Twin, Villa Pinciana Residence, Ambassador Residence, CMR Villa Richardson (Vatican), Villa Grazioli Building A & B, Villa San Sebastiano USUN CMR Residence.
• Equipment Types: Chair Lifts, Platform Lifts, Cage Elevators, Electric Elevators, Hydraulic Elevators, Freight Elevators, Dumb Waiters, Theater Elevators, Gearless Elevators.
• Specifications: Make, model, serial number, installation year, type of shaft, run length, speed, net capacity (kg and persons), number of floors served, type of maneuver, motor location.
• Maintenance/Upgrade History: Dates and details of significant system upgrades are noted for some elevators.

This attachment is crucial for bidders responding to opportunities involving maintenance, repair, or replacement of elevator and lift systems at these specified locations. It provides essential details about the existing infrastructure, which will inform technical proposals, resource planning, and pricing. Bidders should carefully review the types, ages, and specifications of the equipment to understand the scope and complexity of potential work.

Form / Attachment / Pricing Sheet

This document provides a detailed breakdown of pricing for scheduled and unscheduled maintenance services across a base year and four option years. Bidders should use this as a template for their pricing proposals.

• Scheduled Maintenance Services: Lists specific equipment (e.g., chair lifts, elevators, platforms) at various locations requiring routine monthly maintenance. Prices are provided per month and for a 12-month period.
• Unscheduled Maintenance Services: Outlines pricing per hour for specialized technicians during regular hours, overtime, and weekends/holidays. Estimated hours are provided but are not guaranteed.
• Contract Periods: Pricing is detailed for the Base Year and four Option Years.
• Totals: Sub-totals for each service type and grand totals for each year and the overall contract are included.

This pricing sheet is critical for bidders to understand the cost structure for providing maintenance services. All unit prices and total prices are currently listed as 0.0 Euro, indicating that specific pricing needs to be filled in by the bidder. Bidders must carefully review each CLIN and provide accurate pricing in their proposals as per the requirements outlined in the solicitation.

Amendment / Modification

• This amendment (0001) to solicitation 191T7026Q0010, dated April 15, 2026, adds two additional elevators to be maintained.

• The elevators added are the Chancery Twin Left Elevator (CLIN 12) and the Chancery Twin Right Elevator (CLIN 13).

• Attachment 1, Pricing List, has been revised to reflect the addition of these two CLINs.

• Attachment 2, List of Elevators to be Maintained, has been revised to include new paragraphs for the Chancery Twin Left Elevator (paragraph 10) and the Chancery Twin Right Elevator (paragraph 11).

• Revised versions of Attachment 1 (Pricing List) and Attachment 2 (List of Elevators to be Maintained) are attached in their entirety.

• Attachment 1, Pricing List

• Attachment 2, List of Elevators to be Maintained

• Bidders should refer to the revised attachments for updated pricing and elevator lists. The solicitation's original receipt date for offers is not explicitly extended in this amendment, but bidders should ensure their offers reflect the updated information.

Solicitation / RFP / RFQ

This document is a Solicitation/Contract/Order for Commercial Items, specifically a Request for Proposal (RFP), for maintenance services for elevators and platform lifts.

• The primary service required is "Maintenance Services for Elevators and Platform lifts."

• Specific details regarding quantity, unit, unit price, and amount are to be found in "See Schedule."

• The solicitation number is 191T7026Q0010.

• The issue date is April 15, 2026.

• The offer due date is May 15, 2026, at 12:00 noon local time.

• The contract is administered by the American Embassy, Facility Office Rome, Italy.

• Payment will be made by the American Embassy Financial Management Center.

• Offers are to be submitted by the due date specified.

• Invoices are to be submitted to the address shown in Block 18a, unless an addendum specifies otherwise.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, FAR 52.212-3, and 52.212-5. Addenda are attached.

• The acquisition is unrestricted.

• This is page 1 of 76.

• The document is a Standard Form 1449 (Rev. 4/2002).

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - List of Elevators to Be Maintained," provides a detailed inventory of elevators and related vertical transportation systems across various locations. It serves as a reference for potential bidders to understand the scope and specifics of existing equipment that may require maintenance or service as part of a larger opportunity.

The document lists 19 distinct elevator and chair lift systems, detailing for each:

• Location (e.g., Embassy Compound, Mel Sembler Building, Consular Building, Vatican, etc.)
• Type of equipment (e.g., Chair Lift, Platform Lift, Cage Elevator, Freight Elevator, Dumb Waiter, Theater Elevator)
• Manufacturer and model
• Installation year and recent upgrade information (if applicable)
• Shaft type, length of run, and speed
• Net capacity (in Kg and number of people)
• Number of floors served
• Type of maneuver and motor location
• Specific components replaced during upgrades (for some entries)

This attachment is crucial for bidders to assess the scope of work for any elevator maintenance or modernization opportunity. It provides specific details about the number, type, age, and location of the equipment, which will inform their understanding of the technical requirements, potential challenges, and overall effort involved in servicing these systems. Bidders should use this list to determine their capability and to formulate accurate proposals.

Form / Attachment / Pricing Sheet

This document is a Preventive Maintenance Checklist for Vertical Platform Lifts and Elevators. It outlines the procedures, tools, safety equipment, and materials required for routine maintenance and inspections.

• Checklist Codes: Specific codes are assigned to different types of maintenance (e.g., PLLFT1AN for Vertical Platform Lift, EL01MO for Elevator Monthly).
• Frequency: Indicates how often the maintenance should be performed (e.g., Annual, Semi-Annual, Quarterly, Monthly, 5 Years).
• Estimated Time: Provides an estimate of the hours required for the maintenance task.
• Tools, Safety Equipment, and Materials: Lists necessary items for performing the maintenance.
• Safety Procedures: Outlines critical safety steps, including de-energizing circuits and following site-specific procedures.
• Procedures: Details specific tasks for monthly, quarterly, semi-annual, and annual inspections and maintenance, including cleaning, testing of various components (switches, brakes, motors, safety devices), lubrication, and inspections.

This checklist is relevant to bidders who may be responsible for performing preventive maintenance on vertical platform lifts and elevators. It details the expected scope of work, required safety protocols, and the frequency and duration of maintenance activities. Bidders can use this to understand the technical requirements and estimate resources needed for such services.

Form / Attachment / Pricing Sheet

This document provides a detailed pricing breakdown for scheduled and unscheduled maintenance services across a base year and four option years. Bidders should use this sheet to understand the cost structure for providing elevator maintenance.

• Scheduled Maintenance Services: Lists specific elevators and associated locations requiring routine monthly maintenance. It includes columns for Monthly Price, Months (12 per year), and Total Price in Euro for each CLIN.
• Unscheduled Maintenance Services: Outlines pricing for specialized technicians based on estimated hours and price per hour for regular hours, overtime, and weekends/holidays.
• Pricing Years: Details are provided for the Base Year, First Option Year, Second Option Year, Third Option Year, and Fourth Option Year.
• Grand Total: A summary of the total costs across all years.

This pricing sheet is critical for bidders to calculate their proposed costs for the contract. All listed prices for both scheduled and unscheduled maintenance services are currently set at 0.0 Euro across all CLINs and all contract years. Bidders must review these figures and provide their actual proposed pricing in response to the solicitation.

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) seeks services for the maintenance of building elevators, chair lifts, and platform lifts throughout the Tri-Mission compounds and U.S. Government residences in Rome, Italy. The objective is to maintain these systems in safe, reliable, and efficient operating condition.

• Routine and emergency maintenance services for elevators, chair lifts, and platform lifts.

• Inspection, repair, and component replacement as per manufacturer's specifications.

• Monthly inspections and servicing of each elevator, documented via a checklist.

• Performance of full-load and no-load safety tests (annual and five-year tests).

• "Around-the-clock" emergency response for critical issues (e.g., trapped passengers, equipment failure) with a one-hour on-site response time.

• Non-emergency response within one working day.

• Provision of trained mechanics with at least 5 years of experience and relevant Italian certifications.

• Use of genuine manufacturer's parts or approved equivalents.

• Compliance with Italian Law regarding technical reports (Libretto Impianto).

• Maintenance of an activity log for each elevator.

• Adherence to strict standards of conduct, personnel security, and site access protocols.

• Compliance with safety measures outlined in EM 385-1-1 and other relevant regulations.

• Contract Type: Firm Fixed Price.

• Period of Performance: One base year with four one-year option periods.

• Value Added Tax (VAT): Not applicable.

• Pricing: To be detailed in Attachment 1 (Pricing List), in Euros.

• Task Orders: For temporary/additional services, minimum 4 hours, maximum 150 hours.

• Offers must be submitted electronically to ROMEGSO-OFFERS@STATE.GOV by May 15, 2026, 12:00 noon.

• Offer size limit: 25MB; multiple emails allowed if necessary.

• Evaluation: Award will be made to the lowest priced, acceptable, responsible quoter.

• Technical Acceptability: Based on past performance, experience, and technical information provided.

• Responsibility: Assessed per FAR 9.1.

• Site Visit: Scheduled for April 23, 2026, at 10:00 a.m. at Via Sallustiana 49, Rome. Registration required by April 20, 2026.

• Offerors must be registered in SAM.gov with "All Awards" purpose.

• Offerors must demonstrate established business operations with a permanent address and relevant experience in elevator maintenance.

• Specific documentation required includes financial statements, payroll records, Italian Chamber of Commerce certificate, DURC, and Antimafia self-declaration.

• Attachments referenced: Pricing List, List of Elevators, PMSC Elevator Maintenance Checklist.

• Key clauses include FAR 52.212-4, 52.232-18, 52.232-22, 52.217-8, 52.217-9, and DOSAR clauses related to safety, payment, and COR designation.

Solicitation / RFP / RFQ

This document is a Request for Quotes (RFQ) for routine maintenance services for elevators, chair lifts, and platform lifts at the U.S. Embassy in Rome, Italy, including the Tri-Mission compound and U.S. Government residences.

• Routine maintenance services for elevators, chair lifts, and platform lifts.

• Offerors must complete and submit the SF-1449, Section 1 Pricing Schedule, Attachment 1 – Pricing List, additional information as required in Section 3, and proof of SAM Registration.

• The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.

• Award will be based on initial proposals, with potential for discussions if needed.

• Quotations are due by May 15, 2026, at 12:00 (noon) local time.

• Submissions must be in English and incomplete proposals will not be accepted.

• Quotations must be submitted electronically ONLY to RomeGSO-Offers@state.gov.

• Offer files must not be larger than 25MB and should be in MS Office, PDF, or zip formats. Large files may be sent in separate emails. Cloud storage, Dropbox, or Google Drive submissions will not be accepted.

• Offerors must be registered in the SAM (System for Award Management) database prior to submitting their offer.

• Failure to be registered in SAM at the time of proposal submission may result in the quotation being considered non-responsible.

• A pre-quotation conference will be held on April 23, 2026, at 10:00 am local time at the site.

• Interested offerors must email RomeGSOProcurement@state.gov by April 20, 2026, at 11:00 am local time to arrange access for the conference.

• No Certified Mail (PEC) will be accepted.