J--MALU FM HVAC MAINTENANCE SVC BASE + 4 OY

Amendment / Modification

• This amendment extends the due date for receipt of quotes.

• The new due date for receipt of quotes is April 30, 2026, at 1:00 PM EDT.

• The deadline for quote submission has been modified.

• The proposal deadline is extended to April 30, 2026, 1:00 PM EDT.

• The Period of Performance is now 05/01/2026 to 04/30/2027.

Amendment / Modification

This amendment (0001) to Solicitation 140P5126Q0017 serves two primary purposes:

• Answers to Vendor Questions: Provides responses to questions received regarding the solicitation.

• Updated Equipment List: Includes a revised list of equipment.

• Attachment 0007: Contains the Questions and Answers.

• Attachment 0008: Contains the updated equipment list.

• The amendment clarifies the quote submission deadline. The official due date and time for quote submission is April 24, 2026, at 1:00 PM EDT.

• The period of performance is stated as 05/01/2026 to 04/30/2027.

• Contract Type: The SOW describes a standard maintenance agreement, not a full-coverage service model. Repairs or major component replacements are typically additional costs.

• Service Calls: Expect no more than 10 service calls per month.

• Response Times: Contractor shall respond to trouble calls within a 24-hour timeframe.

• Equipment: Clarification on specific equipment, including chillers and air handlers, and their operational status. Non-operational units at Ebenezer Church are excluded from maintenance.

• Consumables: The contractor is responsible for supplying belts, lubricants, and filters.

• Pricing: Firm fixed-price for preventive maintenance; emergency repairs require separate approvals.

• Access: Access to equipment areas is standard and unrestricted. Staff will be available to provide access and escort technicians.

• Reporting: Incidents and failure reports require notification to the Government when an equipment failure, malfunction, safety hazard, or abnormal condition is observed.

• Seasonal Systems: Service frequency varies based on system operation, but monthly service is generally expected.

• Historic Buildings: No historic preservation restrictions impact routine HVAC maintenance tasks.

Form / Attachment / Pricing Sheet

This document is an updated equipment list, specifically detailing HVAC assets. It serves as an attachment to the SAM.gov opportunity record, providing a comprehensive inventory of existing equipment relevant to the opportunity.

• Asset Identification: Unique asset numbers and descriptions.
• Location: Specific addresses and building identifiers where assets are located.
• Asset Status: Current operational status (e.g., OPERATING, NOT READY).
• Classification: Categorization of HVAC equipment (e.g., HVAC / FURNACE, HVAC / HEATPUMP).
• Quantity: Number of units for each asset.
• Installation Date & Estimated Design Life: Information on when the equipment was installed and its expected lifespan.
• Remaining Life & Due for Replacement Date: Indicates the current condition and projected replacement timeline.
• Manufacturer & Model: Details of the equipment manufacturer and specific model numbers.

This list is crucial for bidders to understand the current state of the HVAC infrastructure. It highlights the types, quantities, locations, and age of existing equipment, which is essential for assessing the scope of work, potential replacement needs, maintenance requirements, and overall project complexity. Bidders should review this list to accurately estimate costs and develop their technical proposals.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation #140P5126Q0017 for Heating, Ventilation, and Air-conditioning (HVAC) Maintenance Services and Emergency Repairs at the Martin Luther King Jr. National Historic Park.

• Contract Type: The contract is a standard maintenance agreement, not a full-coverage service model. Repairs or major component replacements are separate costs.

• Scope of Work: Includes preventive maintenance, service as needed, and identification of deficiencies. It does NOT include corrective repairs or minor parts replacement unless separately approved.

• Equipment Coverage: All HVAC units in listed residential and commercial buildings are included. Specific equipment lists have been updated and provided. Non-operational units at Ebenezer Church are excluded.

• Service Frequency: Preventive maintenance is required for each unit, typically monthly. Filter replacement is quarterly. Condenser cleaning is annual unless conditions require more frequent service.

• Response Times: Contractor shall respond to trouble calls within a 24-hour timeframe. Emergency calls and after-hours calls will be billed separately.

• Consumables: Contractor is responsible for supplying belts, lubricants, and filters.

• Access: Access to equipment areas is standard and unrestricted. Staff will be available to provide access and escort technicians. For occupied residential units, 48-hour notice will be given, and scheduling will be coordinated.

• Historic Buildings: No historic preservation restrictions impact routine HVAC maintenance tasks.

• Quote Due Date: The official quote due date and time is April 24, 2026, at 1:00 PM EDT. This clarifies a discrepancy with an earlier date mentioned in the solicitation.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, specifically for the provision of initial commissioning, inspection, preventive maintenance, and emergency services for Heating, Ventilation, and Air-Conditioning (HVAC) equipment at various buildings within the Martin Luther King, Jr. National Historic Park in Atlanta, Georgia. This announcement serves as the sole solicitation, and a separate solicitation document will not be issued.

• Initial commissioning, inspection, and preventive maintenance of HVAC equipment.

• Emergency repair services for HVAC equipment.

• Service to be provided for commercial buildings (Visitor Center, Historic Ebenezer Baptist Church, Fire Station #6, Maintenance Shop, 445 Edgewood, 234 Sunset Ave.) and residential buildings (addresses listed in the document).

• Contractor must ensure HVAC equipment is physically and functionally sound.

• Staff working with refrigerants must comply with all Federal, State, and local regulatory requirements.

• Contractor must furnish all labor and equipment for monthly inspections, lubrication, and adjustments.

• Contractor must replace all filters and clean condenser units.

• Detailed tasks for routine operation inspection of various HVAC components (air handlers, chillers, boilers, pumps) are outlined.

• Documentation requirements include incident reports, failure reports, and notification of material availability for inspection.

• Technicians must have current refrigerant handling certifications.

• Contractor must respond to trouble calls within a 24-hour timeframe.

• Contract Type: Firm-Fixed Price

• Period of Performance: Anticipated May 01, 2026 – April 30, 2027, with four option year periods.

• Estimated Value: Not explicitly stated, but the solicitation is for a commercial item.

• Submission Method: Electronic submission of quotes.

• Submission Due Date: April 22, 2026, 1:00 PM Eastern Daylight Time (EDT).

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA) source selection. Evaluation will be based on Price, Technical Ability, and Past Performance. Technical Ability and Past Performance combined are approximately equal to cost or price.

• Questions Due Date: April 17, 2026, 4:00 PM EDT.

• Questions Submission: In writing via email to edward_dingle@nps.gov.

• Set Aside: 100% Small Business.

• NAICS Code: 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19,000,000.00.

• PSC Code: J041 (Maint/repair/rebuild Of Equipment- Refrigeration, Air Conditioning, and Air Circulating Equipment).

• Offerors must be registered in SAM.gov and have valid Unique Entity Identifier.

• A site visit is scheduled and highly encouraged.

• Attachment 0004 covers site information.

• Insurance requirements include worker's compensation, general liability, and property damage.

• Payment will be processed through the Invoice Processing Platform (IPP).

Form / Attachment / Pricing Sheet

This document is an equipment list detailing various HVAC components, their manufacturers, and model numbers. It serves as a reference for the types of equipment associated with the opportunity.

• Air Handling Units (AHUs): Lists 5 AHUs manufactured by Daikin with specific model numbers.
• Outside Air Intake Units (OAIs): Lists 2 OAI units manufactured by Greenheck.
• Boiler: Lists 1 boiler manufactured by Lochinvar.
• Air Cooled Chiller: Lists 1 chiller manufactured by Daikin.
• Pump Schedule: Lists 2 CHWPs and 2 HWPs manufactured by Grundfos.
• Fan Powered Box Schedule: Lists 1 AHU and 1 AC manufactured by Liebert and Daikin, respectively.
• Fan Schedule: Lists 4 EF units manufactured by Greenheck.
• Condensing Unit Schedule: Lists 1 CU manufactured by Liebert and 1 CU manufactured by Daikin.
• Variable Air Volume Box Schedule: Lists 15 VAV units manufactured by Titus.

This list provides specific details about the existing or required HVAC equipment. Bidders should review this list to understand the scope of equipment involved in the opportunity, which may be relevant for developing technical proposals, estimating costs, and assessing their capability to service or replace these components.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) associated with Solicitation # 140P5124Q0030 and RFQ# 140P5126Q0017. It is used by the National Park Service (NPS) Contracting Operations (ConOps) East to gather feedback on a contractor's past performance for HVAC equipment commissioning, inspection, and preventive maintenance services at the Martin Luther King, Jr. National Historic Park in Atlanta, Georgia.

• Contractor Information: Fields for the Offeror's name, phone, and email.
• Historical Contract Information: Details about the referenced contract, including number, value, period of performance, and a brief description of items provided.
• Evaluator Information: Name, title, agency, and contact details of the person completing the questionnaire.
• Performance Evaluation: Sections to rate the contractor's ability to meet requirements, timeliness, quality of work, and overall performance using a scale from Exceptional to Unsatisfactory.
• Narrative Comments: Space for detailed explanations and comments for each evaluation area.

This questionnaire is sent to references provided by potential bidders. The responses will be used by the NPS to assess the bidder's past performance as part of the overall evaluation for the solicitation. Bidders should ensure their references are aware of this requirement and are prepared to provide detailed and accurate feedback.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide initial commissioning, inspection, and preventive maintenance, as well as on-demand service for Heating, Ventilation, and Air-Conditioning (HVAC) equipment at the Martin Luther King Jr. National Historical Park (NHP) in Atlanta, GA.

• Commercial Buildings: Visitor Center, Historic Ebenezer Baptist Church, Fire Station #6, Maintenance Shop, 445 Edgewood, 234 Sunset Ave.

• Residential Buildings: A list of specific addresses including 472-474, 476-478, 480, 484, 488, 492, 497, 501, 503, 506, 509, 510, 514, 515, 522, 526, 530, 535, 540, 546, 550 Auburn, 54 Howell, 53-55 Boulevard.

• Initial Commissioning: Includes inventorying equipment, reviewing "as built" documentation, and evaluating the operational condition of equipment, including electronic controls.

• Routine Tasks: Monthly inspection, lubrication, and adjustment of HVAC equipment. This includes checking air handlers, boilers, chillers, electrical connections, operating and safety controls, voltage/amperage, belts, drain pans, condensate lines, motors, fan motors/blades, refrigerant levels, and cleaning condenser/evaporator coils. The contractor will also check owner workstations and collect information on existing equipment.

• Specific Equipment Checks: Detailed inspection checklists are provided for Air Handler Units, Chillers, Pumps, and Boilers across different locations (Visitor Center, Curatorial Storage, Ebenezer).

• Contractor staff working with refrigerants must have current certifications.

• Technicians must comply with Federal, State, and local regulatory requirements for refrigerant handling and disposal.

• Contractor shall notify the facility manager when material is available for inspection and when repair work is needed.

• Contractor shall provide incident reports for repair work and failure reports for major component issues.

• Contractor shall respond to trouble calls within a 24-hour timeframe.

• Period: May 01, 2026 – April 30, 2027 (with four option year periods).

• Place: Martin Luther King Jr. National Historical Park, Atlanta, GA.

• Safety: Contractor must submit a site-specific safety and quality assurance plan for approval before work begins. Personnel must comply with OSHA requirements. Material Safety Data Sheets must be maintained on-site. Demolition debris must be disposed of legally. Work areas must be secured. Vegetation must be protected. Compliance with NPS safety and environmental laws is required.

• Insurance: Contractor must maintain insurance in accordance with Georgia regulations, including Worker's Compensation and Liability insurance.

• Housekeeping: Contractor must maintain a clean work area and remove debris.

• Storage of Goods: Contractor is responsible for materials, including unloading, handling, and storage.

• Protection and Cleaning: Post-completion inspection, adjustment, and cleaning of components. Installed product finishes must be protected.

• Disposal: Contractor is responsible for recycling, removing, and disposing of all equipment and debris in accordance with local, state, and federal guidelines, at their expense.

• Contracting Officer: Edward Dingle (NPS, Southeast Region, (EAST) MABO)

• Facility Manager: Carlos Hurston (Martin Luther King Jr., NHP)

• Contracting Officer Representative (COR): Derrick Smith (Martin Luther King Jr., NHP)

Solicitation / RFP / RFQ

This document provides information regarding a mandatory site visit for an upcoming solicitation (RFQ # 140P5126Q0017) for material, labor, and supervision for the commissioning, inspection, and preventive maintenance (including emergency services) of Heating, Ventilation, and Air-Conditioning (HVAC) equipment at the Martin Luther King, Jr. National Historic Park in Atlanta, Georgia.

• The site visit is intended for interested parties to assess local conditions that may affect operations and costs.

• All questions must be submitted electronically in writing to the Contracting Officer by Wednesday, April 15, 2026, at 1:00 PM EST. No telephonic questions will be accepted.

• A summary of questions and answers will be provided as a solicitation amendment.

• Information provided at the site visit does not alter the terms and conditions of the solicitation.

• Site Visit Date and Time: Monday, April 13, 2026, at 9:00 AM EST.

• Location: Martin Luther King Jr., National Historic Park, 450 Auburn Ave, Atlanta, GA 30312.

• RSVP Deadline: Interested parties must RSVP by Friday, April 10, 2026, 3:00 PM EST.

• Attendance Limit: The site visit is limited to two representatives per firm.

• Site Visit Point of Contact: Mr. Carlos Hurston (Email: Carlos_Hurston@nps.gov, Office: 404-331-9878, Cell: 770-480-7902).

• Important Note: Individual site inspections will not be offered or conducted.

Not specified in this document.

• Attendance at the site inspection is considered vital for preparing a competitive quote.
• Failure to attend may not be used as an excuse for omissions or miscalculations in technical or price quotes.
• All questions must be submitted to the Contracting Officer at: edward_dingle@nps.gov.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits required for various occupations performing contract work within specific geographic areas. This WD is crucial for contractors to understand their labor cost obligations when bidding on or performing federal service contracts.

• Geographic Area: Georgia Counties of Barrow, Bartow, Butts, Carroll, Cherokee, Clayton, Cobb, Coweta, Dawson, Douglas, Fayette, Forsyth, Fulton, Gwinnett, Haralson, Henry, Morgan, Newton, Paulding, Pickens, Rockdale, Spalding, Walton.
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupational codes, and the minimum hourly wage rate for each.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare benefits are provided, including rates for SCA and EO 13706.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage).
• Vacation and Holidays: Outlines requirements for paid vacation (based on years of service) and a minimum of eleven paid holidays.
• Conformance Process: Details the procedure for requesting authorization of additional classifications and wage rates if an occupation is not listed.

Bidders must use this wage determination to accurately calculate labor costs for their proposals. Failure to comply with the specified minimum wage rates and fringe benefits can lead to non-compliance and potential penalties. The document helps bidders understand the baseline labor costs associated with performing services in the specified Georgia counties.