Manikin System Preventative Maintenance and Warranty Support Services

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ) with the intent to sole source. The U.S. Army Special Operations Command (USASOC) requires preventive maintenance and warranty support for three (3) Trauma HAL S3040.100 simulators. The government intends to award a firm-fixed-price contract.

• Warranty coverage to service and repair three Trauma HAL S3040.100 simulators.

• Specific warranty plans required: Platinum Plus Service Plan (for CLIN 0001), and Essential Plan (for CLINs 1001 and 2001).

• The simulators have serial numbers: K2102400, K2102401, and K2102403.

• The contract includes labor and materials for repair, software updates, loaner services, training, telephone/email support, and all repairs and preventative maintenance at JSOMTC.

• Contract Type: Firm-Fixed Price.

• Period of Performance: Begins on the date of contract award.

• Delivery: FOB destination.

• Estimated Value: Not explicitly stated, but NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) has a size standard of $34.0M.

• Submission Method: Quotes must be submitted electronically via email to jonathan.long.civ@socom.mil by Thursday, 29 January 2026, 10:00 A.M. EST.

• Quote Content: Must include solicitation number, quote validity (min 90 days), vendor POC, UEI/CAGE, technical description (max 5 pages), warranty terms, price, "remit to" address, SAM registration, and acknowledgment page.

• Evaluation Factors: Award will be made based on price and other factors considered, with Technical Acceptability being a Pass/No-Pass evaluation. The government expects only the OEM to respond.

• Questions Deadline: Must be received no later than the time and date specified in section (xvi) of the solicitation.

• Total Small Business Set-Aside.

• Only qualified vendors may submit an offer. Quotes from unauthorized vendors will be disqualified.

• This solicitation incorporates provisions and clauses effective through Federal Acquisition Circular 2025-06.

• FAR Parts 12 and 13 apply.

• The North American Industry Classification System (NAICS) code is 811210.

Justification and Approval (J&A) / Sole Source Justification

This document justifies a sole-source procurement for preventative maintenance and warranty support services for three (3) Trauma HAL S3040.100 simulators (Manikin Systems) used by the Joint Special Operations Medical Training Center (JSOMTC) for medical curriculum training. The services are required to prolong the life and use of these critical training aides.

• Preventative maintenance and warranty support services for Manikin Systems (Serial Numbers: K2102400, K2102401, K2102403).

• Services are needed to ensure the continued operational readiness of the training equipment.

• Contract Type: Firm Fixed Price.

• Period of Performance: One 12-month base year and two 12-month option years.

• Funding: Base year will be funded with FY26 Operations and Maintenance (O&M) funding.

• This is a sole-source justification, indicating a non-competitive procurement.

• Authority cited: FAR 13.106-1(b)(1).

• Simplified acquisition procedures will be used, and the requirement is below the simplified acquisition threshold (currently $350,000.00).

• The justification is based on Gaumard Scientific Company being the sole source provider and manufacturer of the Trauma HAL S3040.100 simulators, with no authorized resellers for these specific services.

• A Sources Sought notice was posted on SAM.gov (December 22-31, 2025) to identify other sources, but only Gaumard responded.

• The document includes certifications from technical and contracting officers confirming the accuracy and completeness of the supporting data.