Master Phoropter with an autorefractor components and accessories.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for commercial products and services, specifically for medical equipment. The acquisition is being conducted in accordance with FAR 12.102(a) and is a "all-or-none" single award firm fixed price RFQ.

The solicitation details specific medical equipment items, including:

• Marco HandyRef-K Portable Autorefractor/Keratometer
• Lombart Standard Trimline 6 Drawer Desk Bottom
• Refraction Desk Prewire Kit
• H Base Electric Table
• Small Top for TA0LOLET Electric Table
• Large Top for TA0LOLET Electric Table
• K2 3 Instrument Table & Top
• Brewer New-Matic Stool with Backrest and Ring

Detailed physical specifications are provided for a "Minus cylinder phoropter," including lens position, power verification, prism diopters, material, and specific measurement ranges for Sphere, Cylinder Power, Cylinder Axis, Cross Cylinder, Prism, P.D., Vertex Distance, Reading Distance, and Auxiliary Dial.

• Contract type: Firm Fixed Price

• Period of Performance: Not explicitly stated, but delivery is expected to Lexington VAMC.

• Estimated Value: Not stated.

• Offer Due Date: March 10, 2026, 10:00 AM EDT.

• Submission Method: Quotations are to be submitted via email to Ryan.Mick@va.gov.

• Questions Deadline: March 8, 2026, 10:00 AM EST via email to Ryan.Mick@va.gov.

• Evaluation Factors: The Government will evaluate offers based on the following factors:

  1. Technical Capability/Quality (meeting or exceeding requirements)
  2. Price
  3. Delivery Schedule
  4. Warranty (Manufacturer and Prime Contractor's)

• The Government will award to the responsible offeror whose offer is most advantageous, considering price and other factors. Alternate quotations are not requested or accepted.

• This acquisition is set aside for Small Business.

• NAICS Code: 339112

• Size Standard: 1000 Employees

• Offerors must be active in SAM at the time of offer and at the time of award.

• The Government reserves the right to conduct discussions if deemed necessary.

• The Government may reject any or all offers.

• The contract will be administered by Network Contracting Office 9 (90C).

• Payment will be made via Electronic Funds Transfer (EFT).

• Invoices must be submitted electronically.

• Specific clauses and provisions are incorporated by reference, including those related to contract terms, security, and submission requirements.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for commercial products and services. The Department of Veterans Affairs is procuring items for the Lexington VAMC. This is an "all-or-none" single award firm fixed price RFQ.

The solicitation includes a "Schedule of Supplies/Services" which details specific items to be procured. These include:

• Reichert 11636 Illuminated Phoroptor

• Marco HandyRef-K Portable Autorefractor/Keratometer

• Lombart Standard Trimline 6 Drawer Desk

• Refraction Desk Prewire Kit

• H Base Electric Table (requires specific tops)

• Small Top for H Base Electric Table

• Large Top for H Base Electric Table

• K2 3 Instrument Table & Top

• Brewer New-Matic Stool

• Contract type: Firm Fixed Price

• Period of Performance: Not explicitly stated, but delivery is noted as "All" for Lexington VAMC.

• Estimated Value: Not stated.

• Offer Due Date: March 10, 2026, 10:00 AM EST.

• Submission Method: Quotations shall be submitted via email to Ryan.Mick@va.gov.

• Questions Deadline: Questions must be emailed to Ryan.Mick@va.gov no later than March 8, 2026, 10:00 AM EST.

• Evaluation Criteria: Offers will be evaluated based on the following factors:

  • Factor 1: Technical Specification (Meeting or Exceeding requested items)
  • Factor 2: Price
  • Factor 3: Delivery
  • Factor 4: Warranty (Manufacturer and Prime Contractor's, if any)

• The government will award to the responsible offeror whose offer is most advantageous, considering price and other factors. Alternate quotations are not requested or accepted.

• This acquisition is set aside for Small Business.

• NAICS Code: 339112

• Size Standard: 1000 Employees

• Offerors must be active in the System for Award Management (SAM) at the time of offer and at the time of award.

• Technical proposals must include proof of meeting brand name requirements and an OEM Authorization Distribution Letter if the supplier is not the OEM.

Other / Unclassified

This document is a Brand Name Justification for Simplified Acquisition Procedures (SAP) under the SAT, for the Department of Veterans Affairs (VA), Network Contracting Office (NCO) 9. It justifies the procurement of a replacement Master Phoropter, autorefractor, and table base with accessories for the Lexington VAMC Optometry Service. The justification is based on the unique characteristics of the Reichert brand, specifically its superior optical precision, long-term durability, established service network, and 'ultramatic' technology, which are stated to provide higher quality and accuracy compared to other available brands.

This document indicates a brand-name requirement for specific optometry equipment. It details the rationale for sole-source procurement based on unique product characteristics. The procurement is under the SAT and will be a small business set-aside. Bidders interested in providing this type of specialized optometry equipment should note the brand preference and set-aside status. The Buy American Act does not apply as the manufacturer produces products in the United States. The effective date of this justification is November 15, 2024.