Maximo Application Suite (MAS) as a Service Software Licensing Renewal

SOL #: 1232SA26Q0045Combined Synopsis/Solicitation

Overview

Buyer

Agriculture

Agricultural Research Service

USDA ARS AFM APD

BELTSVILLE, MD, 20705, United States

Place of Performance

Beltsville, MD

NAICS

Software Publishers (513210)

PSC

Computing Delivered As A Service In A Public Or Private Cloud Environment, Such As Services For Traditional Mainframe Computers And Operations Running Windows, Linux, Converged Infrastructure Or Unix Operating Systems. (DB10)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/7d20e16904ba414fb984a441cb692369/view

Timeline

Posted

Jan 5, 2026

Last Updated

Feb 17, 2026

Submission Deadline

Feb 12, 2026, 9:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Department of Agriculture (USDA), Agricultural Research Service (ARS), is soliciting proposals for the Maximo Application Suite (MAS) as a Service Software Licensing Renewal. This combined synopsis/solicitation (RFQ) seeks a contractor for a five-year, Firm Fixed-Price contract to renew 248 IBM Maximo AppPoints, essential for the Computerized Maintenance Management System (CMMS) at the Beltsville Agricultural Research Center (BARC).

Scope of Work

The awarded contractor will be responsible for renewing the 248 IBM Maximo AppPoints as a service subscription for the existing MAS 9.1 environment. This includes providing access to new software versions and updates within 24 hours of release, along with 24x7 technical support via the IBM website. The service must comply with Section 508 accessibility standards, requiring an Accessibility Conformance Report (ACR) using a Voluntary Product Accessibility Template (VPAT). Adherence to the Privacy Act and USDA Privacy training for personnel are also required.

Contract Details

Contract Type: Firm Fixed-Price (anticipated)
Duration: One base year (February 16, 2026 – February 15, 2027) and four one-year option periods, totaling five years (up to February 15, 2031).
Set-Aside: Unrestricted. A Justification for Other Than Full and Open Competition indicates a sole-source justification to IBM Corporation due to FedRAMP accreditation requirements for MAS 9.
NAICS: 513210 (Software Publishers), Size Standard: $47.0 Million.
Place of Performance: Beltsville, MD.

Submission & Evaluation

Evaluation Method: Lowest Price Technically Acceptable (LPTA). Only the lowest priced offer will be evaluated for Technical Acceptability and Past Performance. If unacceptable, the next lowest priced offer will be considered.
Requirements: Offerors must submit pricing for all items using Attachment 3 – Quotation Pricing Sheet. Technical acceptability requires a detailed explanation of the offeror's ability to meet all Statement of Work (SOW) requirements.
Quotations Due: February 12, 2026, 3:00 PM CT.
Questions Due: February 9, 2026, 12:00 PM CT.
Submission Method: Electronically via email to monte.jordan@usda.gov.

Additional Notes

This acquisition is justified for sole-source award to IBM due to their unique FedRAMP accreditation for MAS 9. A risk-based decision waiver was approved for temporary hosting until IBM's FedRAMP environment is fully accredited in Q1 2026. The anticipated cost is deemed fair and reasonable based on historical pricing and an Independent Government Cost Estimate (IGCE).