Maximo Application Suite (MAS) as a Service Software Licensing Renewal

Solicitation / RFP / RFQ

This solicitation is for the renewal of Maximo Application Suite (MAS) as a Service Software Licensing. The government intends to make one award for a contract with a base period and four one-year option periods.

• MAS as a Service Software Licensing.

• Compliance with attached Statement of Work (SOW).

• Offerors must submit pricing for all items to be considered responsive.

• Technical Acceptability will be evaluated based on the offeror's ability to meet all SOW requirements and demonstrate a thorough understanding.

• Contract Type: Firm Fixed-Price (anticipated).

• Period of Performance:

  • Base Year: 02/16/2026 – 02/15/2027
  • Option Year One: 02/16/2027 – 02/15/2028
  • Option Year Two: 02/16/2028 – 02/15/2029
  • Option Year Three: 02/16/2029 – 02/15/2030
  • Option Year Four: 02/16/2030 – 02/15/2031

• Total contract duration shall not exceed five (5) years.

• Evaluation Method: Lowest Price Technically Acceptable (LPTA).

• Only the lowest priced offer will be evaluated for Technical Acceptability and Past Performance.

• If the lowest priced offer is not acceptable, the process continues with the next lowest priced offer.

• Pricing must be submitted for the base period and all option periods on Attachment 3 – Price Schedule.

• Technical Acceptability requires a detailed explanation of the offeror's ability to perform the services and how they will accomplish the SOW requirements.

• Past Performance will be evaluated using Acceptable, Neutral, or Unacceptable ratings.

• Quotations must be submitted electronically via email to monte.jordan@usda.gov.

• FAR 52.225-3 Buy American–Free Trade Agreements–Israeli Trade Act is included; one or more items are subject to Free Trade Agreements.

• Offerors are not required to meet a qualification requirement to be eligible for award.

• Solicitation Number: 1232SA26Q0045.

• Questions due: February 9, 2026, 12:00 PM CT via email.

• Quotations due: February 12, 2026, 3:00 PM CT via email. NO late quotations will be accepted.

• Key attachments include: Solicitation Terms and Conditions, Statement of Work (SOW), and Quotation Pricing Sheet.

• Applicable clauses include FAR 52.212-4, FAR 52.203-17, FAR 52.222-50, and AGAR 452.203-71, among others.

• Agency protests can be filed with the Contracting Officer or the USDA Ombudsman for Agency Protests (OPAP).

Solicitation / RFP / RFQ

This document is a Justification to Restrict Competition for the procurement of Maximo Application Suite (MAS) as a Service Software Licensing Renewal. The United States Department of Agriculture (USDA), Agricultural Research Service (ARS), NEA, Facilities Division is the requesting agency.

• Renewal of MAS software licensing and subscription for the existing MAS 9.1 environment.

• Includes one (1) one-year base period and four (4) one-year option periods, not to exceed five (5) years.

• Provides monthly service subscription, updates to new software versions, and 24 x 7 technical support via IBM website.

• The service is commercial in nature and will be procured under FAR Part 12.

• Contract Type: Firm-fixed price.

• Period of Performance: Base Year (02/16/2026 – 02/15/2027) through Option Year Four (02/16/2030 – 02/15/2031).

• Estimated Value: Not explicitly stated, but the acquisition is under $9 million (SAT).

• This is a sole-source justification, indicating a restricted competition.

• A Sources Sought Announcement was posted on SAM.gov on 01/05/2026, with a response date of 01/12/2026.

• A combined synopsis/solicitation will be posted on SAM.gov to gauge broader industry interest.

• Market research indicated that International Business Machines (IBM) Corporation is the only vendor with FedRAMP accreditation for MAS 9, which is a federal requirement for cloud systems.

• This acquisition is justified for sole-source award to IBM Corporation due to specialized technology and FedRAMP requirements.

• The justification cites the statutory authority permitting other than full and open competition under 41 U.S.C. 1901 (SAT, < $9 million, using FAR 12.201-1).

• IBM will temporarily host MAS 9 in their commercial cloud environment until their FedRAMP environment is accredited in Q1 2026.

• A risk-based decision waiver was approved by the USDA Chief Information Security Officer.

• The anticipated cost is determined to be fair and reasonable based on historical pricing and an Independent Government Cost Estimate (IGCE).

Statement of Work (SOW)

To renew the 248 IBM Maximo AppPoints as a service subscription for the existing MAS 9.1 environment, which serves as the Computerized Maintenance Management System (CMMS) for the Beltsville Agricultural Research Center (BARC). This system is critical for tracking and monitoring facilities and research areas essential for farmers and ranchers.

• Renew the 248 IBM Maximo AppPoints as a service subscription for the MAS 9.1 environment hosted on the IBM commercial platform.

• Provide updates and access to new software versions as they become available.

• Offer 24x7 technical support via the IBM website.

• IBM MAS 9.1 SaaS licensing subscription: 248 AppPoints, due by 2/15/2026.

• MAS 9 Updates: Within 24 hours of release.

• Technical issue resolution coordination: Within 48 hours of contacting the contractor.

• Section 508 Compliance: All Information and Communications Technology (ICT) products and services must comply with the Revised Section 508 ICT Accessibility Standards. Vendors must provide an Accessibility Conformance Report (ACR) using the Voluntary Product Accessibility Template (VPAT) and may be subject to testing to validate conformance claims. Non-compliant ICT must be remediated at the contractor's expense.

• Data Rights: Adherence to the Privacy Act and applicable agency rules. Contract personnel must complete required USDA Privacy training.

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Quotation Pricing Sheet for Solicitation Number 1232SA26Q0045. It is used by offerors to provide pricing for the Maximo Application Suite (MAS) as a Service Software Licensing Renewal.

• Requirement: Maximo Application Suite (MAS) as a Service Software Licensing Renewal.
• Period of Performance (POP): February 16, 2026 - February 15, 2031 (Base Year + Four Option Years).
• Contracting Office: USDA, ARS, Supply 1 Section/Contracting Operations Branch/Acquisition and Property Division.
• Clin Structure: Pricing is broken down by CLINs for the Base Year and four Option Years.
• Pricing Fields: Offerors must provide Unit Price and Total Price for each CLIN. The total evaluated price for all 5 years is also to be calculated.
• Offeror Information: Fields are provided for Offeror Name, Address, UEI, CAGE Code, Business Size, Point of Contact, Phone, and Email.
• Amendments: A section to acknowledge receipt of amendments to the solicitation.
• Agreement: Offerors must agree to terms and conditions and hold prices firm for 60 days.
• Signature Block: For the authorized person to sign the quote.

This pricing sheet is critical for bidders to accurately quote their prices for the MAS software licensing renewal. Bidders must complete all required fields, including CLIN pricing, offeror details, and acknowledge any amendments. The firm price commitment period of 60 days is also a key term to note.