MDC Guaynabo - Repair Motors

Other / Unclassified

This document is a Post Award Synopsis announcing the award of a Purchase Order for Project 26Z3AR6 – Repair Motors. The Federal Bureau of Prisons, Metropolitan Detention Center (MDC) Guaynabo, Puerto Rico, awarded the contract to HVAC and Industrial Motor for a total amount of $26,131.00.

• The procurement was conducted under NAICS 238220, utilizing a Firm-Fixed Price contract structure.
• The acquisition was solicited on an unrestricted basis, allowing all responsible sources to submit a quote.
• Offerors were required to be registered in the System for Award Management (SAM) prior to award.
• Award was made based on best value, considering price and past performance.
• Performance is scheduled to begin on March 9, 2026, at MDC Guaynabo.
• Payments will be made via Electronic Funds Transfer (EFT) or Government Purchase Card.
• The point of contact for additional information is Shedaly Martinez-Mass, Supervisory Contract Specialist, at GUA-BusinessOffice-S@bop.gov.

Solicitation / RFP / RFQ

This document is a synopsis announcing the Federal Bureau of Prisons' intent to issue a solicitation for the procurement of "Project 26Z3AR6 - Repair Motors" at the Metropolitan Detention Center Guaynabo, Puerto Rico. The North American Industry Classification System (NAICS) code for this requirement is 238220.

• Procurement of "Repair Motors" for Project 26Z3AR6.

• Work is anticipated to begin on March 9, 2026.

• Contract Type: Firm-Fixed Price.

• Acquisition is unrestricted set-aside as to business size standard.

• The solicitation will be available on or about February 26, 2026, and posted on the SAM website (SAM.gov).

• Vendors must be registered in the System for Award Management (SAM) prior to award.

• Offers must complete FAR Provisions at 52.212-3, Offeror Representations and Certifications section at the On-line Representations and Certifications Application (ORCA) at http://orca.bpn.gov.

• Written offers are encouraged and will be considered for award.

• Quotes must be submitted by 11:00 AM eastern standard time on March 4, 2026.

• Anticipated award date is on or about March 6, 2026.

• Hard copies of the solicitation will not be available.

• All future information, including amendments, will be distributed solely through SAM.gov.

• Quotes must be F.O.B. Destination, at Metropolitan Detention Center Guaynabo, Highway 28 Intersection of Road 165, Guaynabo P.R. 00965-5700.

• Completed offers shall be e-mailed to GUA-BusinessOffice-S@bop.gov.

• Quotes must be eligible and typed; handwritten quotes will not be considered.

• Facsimile quotes are not permitted.

• Unrestricted set-aside as to business size standard.

• Faith-Based and Community-Based Organizations have the right to submit quotes.

• The Government reserves the right to award item by item, or in groups of items, or in aggregate.

• Vendors may be required to provide samples of product quoted, prior to award.

• Interested parties are responsible for monitoring SAM.gov for the most up-to-date information.

• Point of Contact: Shedaly Martinez-Mass, Supervisory Contract Specialist.

Solicitation / RFP / RFQ

This document is a solicitation from the U.S. Department of Justice, Federal Bureau of Prisons, Metropolitan Detention Center Guaynabo, Puerto Rico, for Project 26Z3AR6 - Repair Motors. The contract type will be Firm-Fixed Price. This acquisition is an unrestricted set-aside.

• The primary requirement is the repair of motors.

• Vendors must adhere to the specifications provided within the solicitation package.

• Contract Type: Firm-Fixed Price.

• Anticipated Award Date: March 6, 2026.

• Offers must be submitted by 11:00 AM Eastern Standard Time on March 4, 2026.

• Quotes must be legible and typed; handwriting may lead to disqualification.

• Facsimile quotes are not permitted.

• E-mailed quotes should be sent to GUA-BusinessOffice-S@bop.gov.

• The government will award to the responsible vendor(s) whose offer is most advantageous.

• The government reserves the right to award by item, group of items, or in aggregate.

• All quotes must be F.O.B. Destination.

• Unrestricted set-aside.

• Faith-Based and Community-Based Organizations are eligible to submit quotes.

• Contractors must be registered with the System for Award Management (SAM.gov) prior to award.

• The solicitation will be available on or about February 26, 2026, via the SAM.gov website.

• Hard copies of the solicitation will not be available.

• All future information, including amendments, will be posted on SAM.gov.

• Vendors must complete Standard Form 1449 (blocks 17a, 20, 30a, 30b, 30c) and include their telephone number in Block 17a.

• Prospective offerors must submit Annual Representations and Certifications via the On-line Representations and Certifications Application (ORCA) on SAM.gov.

• Vendors should include their Unique Entity Identifier (UEI).

• All communications regarding the solicitation, including technical questions, must be in writing to the Contracting Officer and can be submitted electronically to Shedaly Martinez-Mass at smartinez@bop.gov and GUA-BusinessOffice-S@bop.gov.

Solicitation / RFP / RFQ

This document is a solicitation for the emergency repair of two motors at the Metropolitan Detention Center (MDC) in Guaynabo, Puerto Rico. The Federal Bureau of Prisons (FBOP) is seeking a contract for labor, materials, and equipment to repair a York Style motor.

• Repair and replace parts and materials on two specific motors:

  • York Motor: 640 HP / 3,600 RPM / 460v
  • ODP Baldor Motor: 75 HP / 1775 RPM / 230/460v

• The scope of services includes:

  • Initial Inspection & Diagnostics (visual inspection, insulation resistance, bearing inspection, documentation of condition)
  • Disassembly (disconnect, transport, and controlled disassembly)
  • Mechanical Repairs (inspect shaft, rotor, housing; replace bearings/seals; clean components; balance rotor)
  • Electrical Repairs (inspect stator windings, repair/rewind coils, re-insulate, varnish, surge testing)
  • Cleaning & Reconditioning (steam/solvent clean, remove contaminants, recoat surfaces)
  • Reassembly (to OEM specs, align and torque components)
  • Testing & Quality Control (no-load test, vibration analysis, amperage/temperature readings, final electrical testing)
  • Delivery of motor to site with inspection report, repair documentation, test results, and warranty documentation.

• All work must comply with OEM recommendations, IEEE standards, and applicable electrical safety regulations.

• Period of Performance: 90 calendar days from award.

• The solicitation is set aside for small business.

• Offer Due Date: March 4, 2026, 11:00 AM local time.

• Quotes should be sent to GUA-BusinessOffice-S@bop.gov. Quotes sent to any other email address will not be considered.

• This acquisition is a small business set-aside.

• The government will provide one escort for the work. Additional escorts may be requested with 48 hours' notice.

• The attached Statement of Work (SOW) provides detailed specifications and scope of services.

• Motor photos are also attached.