MDMC Digital Depot

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for MDMC Digital Depot IT support services.

• On-site vs. Telework: Per PWS Section 1.5.3, the place of performance is Albany, GA. Teleworking will be considered on a case-by-case basis. Personnel do not need to be physically present to initiate CAC/MCEN processing; laptops can be shipped and profiles loaded via local reserve units.
• Implementation Plan (Subfactor 3): Quoters must demonstrate understanding of all PWS paragraphs 4.1–4.5.7, not just highlighted areas.
• IT System Inventory: A baseline inventory of in-scope MDMC IT systems is provided, including hosting, environments, user base, and operational status. Azure GovCloud IL4 is the preferred cloud for migration.
• MRO Removal Date: Sustainment is in scope until decommissioning. The date has slipped from 5/31/2026 to 7/31/2026. Transition and data migration are out of scope.
• Staffing (FTEs): The estimated 13 FTEs are for planning purposes only. Quoters should propose labor categories that best support PWS requirements. The Project Manager is included in this estimate.
• CMMI Level 3: Certification is not required at time of quote, but must be held prior to award. A subcontractor's certification can satisfy the requirement.
• Cloud Hosting Costs: The Government will cover all cloud hosting and subscription costs; contractors are not responsible for these costs.
• AI/ML Projects: There are currently no active AI/ML projects underway. This support is included in the scope due to anticipated future need, and specific requirements will be determined later.
• Evaluation Criteria: The "most advantageous" quotation will be determined using an approach consistent with FAR Part 12.203(c)(2), with broad discretion for the Contracting Officer. Technical capability will be evaluated as acceptable/unacceptable, and pricing will be evaluated for reasonableness and balance. Past Performance is not a weighted factor but will be considered as part of the overall risk assessment.

These clarifications provide essential details for bidders to refine their proposals, particularly regarding technical requirements, staffing, cloud strategy, and evaluation factors. The Q&A consolidates all questions into a single amendment.

Amendment / Modification

This amendment (0001) to solicitation M6700426Q0016 adds revised attachments. Specifically, it includes:

• "E1_ Attachment 1- Performance Work Statement"
• "E4_ Amendment 1add "RSG "
• "E1_Attachment 5-MDMC Digital Depot Q&A", which contains questions and answers from industry.

Revised attachments as listed above.

This amendment does not explicitly state if proposal deadlines or evaluation factors have been modified. Offerors are instructed to acknowledge receipt of this amendment as per standard procedures.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide the Fleet Marine Force (FMF) with worldwide organic field-level and depot-level maintenance support for rebuild, repairs, engineering solutions, modifications, calibrations, manufacturing, and technical services to maximize operational readiness, lethality, and sustainability of ground combat and combat support weapon systems and equipment.

This PWS outlines requirements for Information Technology support services sustaining the Marine Depot Maintenance Command (MDMC) Digital Depot. The contractor will work with the Information Systems Security Manager (ISSM) and MDMC points of contact to provide general project oversight and support. Key IT systems include:

• Depot Modernization Planning System (DMPS)
• Integrated Global UID Enterprise Solution (I-GUIDES)
• Maintenance Center Productivity and Labor Management System (MCPALMS)
• Maintenance Center Production Application System (MCPAS)
• Maintenance Repair and Overhaul System (MRO)
• Test Measurement and Diagnostic Equipment Website (TMDE Website)
• MDMC Power Platform (MDMCPP)

Support services include Project Management, Microsoft Power BI/Apps/Automate configuration, Microsoft Dynamics 365 configuration, Manufacturing Execution System integration, maintenance and enhancement of legacy systems, Operation Technology Integration, database administration, network engineering, systems engineering, cybersecurity support, AI support, data warehousing, data analytics, cloud migration, and cloud architecture.

• Contractor shall maintain Capability Maturity Model Integration (CMMI) Level 3 certification or greater.

• Contractor shall limit turnover to less than 10 percent per calendar year.

• Production environment availability must be 99.3% or greater.

• Assured Compliance Assessment Solution (ACAS) scans must be performed monthly with specific timelines for fixing vulnerabilities based on severity.

• Period of Performance: One (1) year from 5/1/2026 to 4/30/2027, with a possible 6-month option period (total not to exceed 18 months).

• Place of Performance: Marine Corps Logistics Base Albany, GA.

• Compliance with all contract requirements regarding safety, security, quality of work, access, Government-owned property, material, and information.

• Personnel must have appropriate security clearances and Common Access Cards (CAC).

• Key personnel staffing requirements: 50% within 15 calendar days, 100% within 30 calendar days of contract award.

• Contractor must develop and maintain a written Safety Plan.

• Travel requires pre-approval by COR and KO.

• All generated data, software, and intellectual property become the property of the U.S. Government.

• Strict adherence to dress code and identification requirements.

Form / Attachment / Pricing Sheet

This document, "Request for Reimbursable Goods or Services (RGS)," is used by the Marine Force Storage Command to request and approve expenditures for contract mission support. This includes support for deployments, contingency operations, hostilities, war, national emergencies, critical mission systems, and other unusual or critical operations. It also covers tasks identified in the Performance Work Statement (PWS) such as surge operations, overtime, quality control, audits, IT system software, building moves, safety and security issues, and after-hours operations.

• Section I: Captures request details including Date of Request, Direct Cost, Sales Tax, Freight, and Total Amount Requested.
• Request Details: Includes fields for who requested the service/goods, Contract Number, SDN, CLIN, and Request Number.
• Nomenclature Table: For listing the description of goods or services, Quantity (Qty), Unit Price, and Total Price, with an optional Remarks section.
• Approval Section: Requires signatures and dates from Government Representative, Contractor Program Manager (PM), Contracting Officer Representative (COR), G8 Branch Head, and MCLC Contracting Officer (KO).
• Approved Amount: To be populated by the G8 Branch Head, not to be exceeded without written approval from the Contracting Officer (KO).
• Completion Date: Specifies the latest date for goods to be ordered or services to be completed, to be filled out by the G8 Branch Head.

This form is for internal government use to initiate and approve requests for reimbursable goods or services. While bidders will not directly fill out this form, understanding its purpose and the approval process can provide insight into how such requests are managed and approved within the Marine Force Storage Command. It outlines the types of expenditures that can be requested and the necessary approval chain, which may be relevant for understanding contract performance and invoicing procedures.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Information Technology (IT) support services for the Marine Depot Maintenance Command (MDMC) Digital Depot, aiming to enhance operational readiness, lethality, and sustainability of ground combat and combat support weapon systems and equipment.

This PWS outlines performance-based, non-personal IT support services. Key areas include:

• MDMC IT Systems Support: Includes systems such as Depot Modernization Planning System (DMPS), Integrated Global UID Enterprise Solution (I-GUIDES), Maintenance Center Productivity and Labor Management System (MCPALMS), Maintenance Center Production Application System (MCPAS), Maintenance Repair and Overhaul System (MRO), Test Measurement and Diagnostic Equipment Website (TMDE Website), and MDMC Power Platform (MDMCPP).

• Support Services: Encompasses Project Management, Microsoft Power BI/Apps/Automate/Dynamics 365 configuration, MES integration, legacy system maintenance, Operational Technology integration, database administration, network engineering, systems engineering, cybersecurity support, AI support, data warehousing, data analytics, cloud migration, and cloud architecture.

• Mission Support (MS): Services required to support MDMC's mission during deployments, contingency operations, hostilities, war, national emergencies, or other critical situations. Specific MS requirements will be authorized via the Government Request for Goods and Services (RGS) process.

• Surge Support: Additional support required for emergent situations like emergencies, natural disasters, or increased mission requirements. Proposals for surge support must be submitted within 48 hours.

• Period of Performance: One (1) 12-month base period (5/1/2026 – 4/30/2027) with a possible 6-month option period, not to exceed 18 months total.

• Place of Performance: Marine Depot Maintenance Command, 814 Radford Blvd, Maintenance Center Bldg 2200, Albany, GA 31704-1128.

• Availability: Production environment availability must be 99.3% or greater.

• Security: Compliance with all contract requirements regarding safety, security, quality of work, access, and Government-owned property.

• Staffing: 50% staffing for key personnel within 15 calendar days and 100% within 30 days of award. 100% staffing for non-key personnel within 30 days.

• Turnover: Less than 10% annual turnover for all personnel.

• Contract Type: Combined contract including Firm Fixed Price (FFP) and Cost Reimbursement (CR) CLINs.

• Security Clearances: Personnel require Common Access Cards (CAC) and may need favorable background checks.

• Training: Contractor is responsible for ensuring personnel are trained and qualified, including specific government-provided cybersecurity and IT training.

• Data Rights: All generated items become the property of the U.S. Government.

• Organizational Conflict of Interest (OCI): Contractors must identify and mitigate potential OCIs.

• Safety: Compliance with OSHA, MCLC, and other applicable safety regulations. A written Safety Plan is required.

• Government Furnished Items/Services: Includes telephones, email, MCEN access, facilities, utilities, and some equipment (laptops, desks, chairs).

• Deliverables: Includes Weekly Status Reports, Scheduled Maintenance Reports, Monthly Payment Requests, Annual System Reviews, and Project Closeout reports.

• Core Government hours are 0730 to 1630 ET, Monday-Friday, excluding Federal holidays.

• Teleworking will be considered on a case-by-case basis.

• All travel must be pre-approved in writing by the COR.

• Contractor shall not be reimbursed for normal costs of doing business.

Solicitation / RFP / RFQ

This solicitation (M6700426Q0016) is for "MDMC Digital Depot Support Services." The government is procuring services related to a digital depot. The solicitation is set aside for Women-Owned Small Business (WOSB).

• Digital Depot Support Services: Detailed in Attachment 1 - PWS. Wage Determination-2015-4467 (Attachment 2) applies. Offerors must indicate applicable service contract act occupation codes on Attachment 3 - Pricing Spreadsheet.

• Mission Support: As detailed in paragraph 1.3.4 of the PWS. Requests for Reimbursable Goods and Services (RGS) must be submitted using the RGS form (Attachment 4 -RGS).

• ODC/Travel: Costs must be in accordance with Federal Acquisition Regulations 31.205-45 and Joint Travel Regulations. Travel receipts must be retained.

• Contract Type: Firm Fixed Price for services and RGS, Cost No Fee for ODC/Travel.

• Period of Performance:

  • Line Item 0001: 01 May 2026 to 30 Apr 2027 (12 Months)
  • Line Item 0002: 01 May 2026 to 30 Apr 2027 (1 Lot)
  • Line Item 0003: 01 May 2026 to 30 Apr 2027 (1 Each)
  • Option Line Item 1001: 01 May 2027 to 31 Oct 2027 (6 Months)
  • Option Line Item 1002: 01 May 2027 to 31 Oct 2027 (1 Lot)
  • Option Line Item 1003: 01 May 2027 to 31 Oct 2027 (1 Each)

• Estimated Value: USD 34,000,000.00 (Size Standard for NAICS 541512)

• Offer Due Date: 16 Apr 2026, 08:00 AM Local Time.

• Submission Method: Via email to specified addresses (morris.t.childre.civ@usmc.mil, alicia.l.davis.civ@usmc.mil, and matthew.radi@usmc.mil).

• Questions: Accepted via email up to 72 hours after RFQ receipt. Responses will be addressed via amendment or Q&A document.

• Evaluation Factors: Technical, Price, Past Performance, and SPRS Evaluation. Technical acceptability is on an acceptable/unacceptable basis. The government reserves the right to determine the most advantageous solution.

• Technical Package: Max 25 pages (includes resumes and technical write-up).

• Price Package: Max 3 pages (excluding pricing spreadsheet).

• Past Performance: Max 3 recent and relevant references (within 3 years).

• Set-Aside: 100% for Women-Owned Small Business (WOSB).

• NAICS Code: 541512 (Size Standard: USD 34,000,000.00).

• The solicitation incorporates FAR clauses by reference and includes full text for some clauses.

• Offerors must comply with page limitations for technical, price, and past performance packages.

• A cover sheet is required for each package, clearly marked with RFQ identification and Quoter's name.

• All line items must be priced for the quote to be considered responsive.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4467, Revision No. 33) for the Service Contract Act. It lists occupational classifications and corresponding minimum wage rates and fringe benefits required for contracts in Georgia, specifically for the counties of Dougherty, Lee, Terrell, and Worth. The document includes detailed listings of various job titles across numerous categories, such as Administrative Support, Automotive Service, Health Occupations, Information Technology, and Protective Services, along with their associated hourly rates.

It also outlines Executive Order requirements for paid sick leave (EO 13706) and minimum wage rates (EO 13658), as well as general provisions for vacation and holidays. The document further details the process for requesting authorization of additional classifications and wage rates if a required job classification is not listed.

This document is highly relevant for potential bidders on federal service contracts in the specified Georgia counties. It provides the mandatory minimum wage and fringe benefit rates that must be paid to service employees working on such contracts. Bidders must use this information to accurately calculate labor costs for their proposals, ensuring compliance with the Service Contract Act and related Executive Orders. Failure to adhere to these wage and benefit requirements can lead to non-compliance and potential penalties.

Form / Attachment / Pricing Sheet

This document, "Request for Reimbursable Goods or Services (RGS)," is used by the Marine Force Storage Command to request and approve contract mission support expenditures. It is intended for use in situations such as deployments, contingency operations, hostilities, war, national emergencies, and other critical operations that may affect the MDMC's mission. This includes tasks like surge support, overtime, quality control, audits, IT system software, building moves, and issues related to safety, security, and after-hours operations.

• Section I: Captures request details including Date of Request, Direct Cost, Sales Tax, Freight, and Total Amount Requested.
• Itemized List: Fields for Nomenclature (description of goods/services), Qty (quantity), Price (unit price), Total Price, and Remarks.
• Approval Section: Includes spaces for Government Representative, Contractor Program Manager (PM), Contracting Officer Representative (COR), G8 Branch Head, and MCLC Contracting Officer (KO) signatures and dates.
• Key Information: Requires Contract Number, SDN, CLIN, and Request Number.
• Approval Limits: The "Approved Amount" must not be exceeded without written approval from the Contracting Officer (KO).
• Completion Deadline: Specifies a "Goods to be ordered or services to be completed no later than" date.

While this is an internal government form for requesting services or goods, bidders may encounter it as an attachment to solicitations. Understanding its fields and approval process can provide insight into how the government will document and track expenditures related to the contract. It outlines the types of costs (direct, sales tax, freight) that may be reimbursed and the approval chain required for such expenditures.

Form / Attachment / Pricing Sheet

This document is a pricing workbook intended for offerors to submit their pricing details for the opportunity. It outlines the structure for quoting labor rates and calculating total prices for different CLINs (Contract Line Item Numbers).

• Labor Categories: Offerors must input their proposed labor categories.
• Service Contract Labor Standards (SCLS): Columns are provided to indicate if a labor category is subject to SCLS and to state the applicable occupation code if it is.
• Definition of Category: A space to define each labor category.
• Pricing Fields: Includes fields for Quantity (Personnel), Regular Rate, Total Hours, and Regular Rate Total Price for each CLIN.
• Notes: Important instructions are provided:
  • Rates quoted must be fully burdened.
  • For SCLS-subject labor categories, the applicable occupation code must be stated.
  • Compliance with FAR 52.222-41 and applicable Wage Determinations is required for SCLS-subject labor categories.

This workbook is critical for bidders to accurately calculate and submit their proposed pricing. It dictates the format for labor rate submissions and highlights compliance requirements related to Service Contract Labor Standards, directly impacting proposal preparation and cost evaluation.