Meal, Cold Weather (MCW)

Amendment / Modification

• The opening and closing dates for Solicitation SPE3S1-25-R-0011 have been changed.

• The original closing date was 2/24/2026 at 3:00 PM EST.

• The new closing date is 3/24/2026 at 3:00 PM EST.

• Specifications listed have been updated and incorporated into the solicitation. These include:

  • PKG&QAP A-A-20164: Packaging Requirements and Quality Assurance Provisions for CID A-A-20164 Nuts, Shelled, Roasted.
  • PKG&QAP A-A-20295: Packaging Requirements and Quality Assurance Provisions for CID A-A-20295 Cookies.

• These updated specifications are available on the Subsistence Frozen Site: http://www.dla.mil/TroopSupport/Subsistence/Operational-rations/frozen/

• Solicitation SPE3S1-25-R-0011

• Closing date

• Specifications (PKG&QAP A-A-20164 and PKG&QAP A-A-20295)

• The proposal submission deadline has been extended by one month, from February 24, 2026, to March 24, 2026, both at 3:00 PM EST.

• Bidders should ensure they are using the updated specifications referenced in the amendment.

Solicitation / RFP / RFQ

This solicitation is for Meal, Cold Weather (MCW) assemblies, identified by NSN 8970-01-467-1753. The contract will be an Indefinite-Quantity Contract (IQC) with a minimum of 30,000 boxes and a maximum of 300,000 boxes over five tiered delivery periods, each lasting 365 days. The government is not obligated to order estimated quantities.

• Procurement of Meal, Cold Weather (MCW) assemblies.

• Specific menu requirements (Menus #1 through #12) are detailed in Section C-1.

• Contractor Furnished Material (CFM) components are detailed in Section C-2, including a wide variety of entrees, starches, soups, desserts, snacks, beverages, and accessory packet components.

• Product Demonstration Models (PDMs) are required for initial submission and may be required for new, replacement, or replenishment items.

• Compliance with numerous specifications, including Performance-Based Contract Requirements (PCR), Commercial Item Descriptions (CID), and Packaging Requirements and Quality Assurance Provisions (PKG&QAP).

• Adherence to regulations regarding current Good Manufacturing Practice, Hazard Analysis, and Risk-Based Preventive Controls for Human Food (21 CFR §117).

• Submission of a stand-alone Food Defense Plan (FDP) and an Integrated Pest Management (IPM) Plan.

• Compliance with applicable Federal and State mandatory requirements for preparation, processing, packaging, labeling, storage, and distribution.

• Contract Type: Indefinite-Quantity Contract (IQC).

• Period of Performance: Five (5) consecutive tiered delivery periods, each 365 days in length. The first tier begins upon award.

• Estimated Value: Not explicitly stated, but IQC quantities range from 30,000 to 300,000 boxes.

• F.O.B. Destination terms apply.

• Pricing is based on the tier period an order is placed.

• Proposals must be submitted via email to Darren Gregory (Darren.Gregory@dla.mil) and Tiendung Nguyen (Tiendung.Nguyen@dla.mil).

• Facsimile offers are not acceptable.

• Email attachment size limitations apply (max 5MB per attachment, 10MB per email).

• Offerors must be registered in SAM.gov.

• Proposals must be submitted by the date and time specified (2026-Feb-24, 3:00 PM local time).

• Evaluation will be based on Lowest Price Technically Acceptable (LPTA) criteria.

• Technical evaluation includes Product Demonstration Models (PDMs) and technical proposals.

• Business evaluation includes price and price realism.

• This solicitation is unrestricted to business size.

• Offerors are advised that DLA Troop Support systems have email size and transmission limitations.

• Late proposals will not be accepted or considered.

• The government reserves the right to evaluate offers and make award(s) without discussions.

• Reverse Auction may be utilized as a pricing technique.

• Specific details regarding packaging, marking, inspection, and acceptance are found in Sections D, E, and G.

Amendment / Modification

This document, "Change 01 ACR-C-22 Meal Cold Weather (MCW) Assembly Requirements.docx", details the assembly requirements for the Meal, Cold Weather (MCW). It specifies the components and accessory components that make up the MCW, providing detailed lists and reference numbers for each item.

Key components include various entrees (e.g., Beef Stroganoff with Noodles, Chicken Fajita Bowl), starches and soups (e.g., Cereals, Rolled Oats, Ramen Noodle Soup), desserts and snacks (e.g., Cookies, First Strike Bars), and beverages (e.g., Beverage Bases, Cocoa Beverage Powder).

Accessory components include items like chewing gum, coffee, creamer, hand wipes, hot sauce, sugar, toilet tissue, and matches.

The document also outlines the packaging requirements for both the subassembly/accessory packet pouch and the main meal bag, including material specifications, dimensions, and seal strength requirements. It details labeling requirements for the meal bag and packing specifications for shipping containers, including box dimensions and reinforcement.

Inspection and acceptance criteria are provided, defining critical, major, and minor defects for various components and packaging. Methods of inspection, including seal testing, are also specified.

This document appears to be a detailed specification for the MCW assembly, components, packaging, and inspection, rather than a typical amendment that modifies a solicitation. It serves as a technical exhibit or attachment defining the product requirements.

This document defines the product specifications for the Meal, Cold Weather (MCW). Bidders responding to an opportunity requiring this item must ensure their proposed product meets all the detailed component, assembly, packaging, and inspection requirements outlined herein.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet detailing a list of items, their National Stock Numbers (NSN), and descriptions, likely related to food provisions. It appears to be a component list for a "MEAL COLD WEATHER" requirement, with columns for "Qty Per case" and "Cost Per Unit" / "Cost Per Case" that are mostly blank, suggesting it may be a template or a list for pricing.

• Item Description: A comprehensive list of food items, including main courses (e.g., Beef Stew, Chili Macaroni), breakfast items (e.g., Scrambled Eggs), baked goods (e.g., Cornbread, Pound Cakes), beverages (e.g., Orange Drink Powder, Cappuccino), and other supplies (e.g., Spoon, Toilet Tissue, Matches).
• NSN: National Stock Number provided for "MEAL COLD WEATHER" (8970-01-467-1753).
• Quantity and Cost Fields: Columns for "Qty Per case," "Cost Per Unit," and "Cost Per Case" are present but largely unpopulated.

This spreadsheet provides a detailed manifest of the specific food items and related supplies that may be required for the "MEAL COLD WEATHER" opportunity. Bidders should review this list to understand the full scope of products needed, potential quantities (if implied by the "Qty Per case" column), and to prepare their pricing accordingly. The unpopulated cost fields indicate that bidders will likely need to provide their own cost data for these items as part of their proposal.