MED-SURGE Provox # 8262 - Chelmsford CMOP -

Form / Attachment / Pricing Sheet

This document is a pricing schedule (Excel spreadsheet) for Solicitation #36C77026Q0054. Bidders are required to complete this spreadsheet as part of their quote submission.

• The spreadsheet contains line items for products, including descriptions, manufacturer stock numbers, country of origin, packaging, units, and quantity.
• Bidders must complete all areas highlighted in orange on the SF1449 solicitation cover page, which likely includes filling in pricing details in this spreadsheet.
• The document specifies that expiration dates for pharmaceuticals and/or medical surgical supplies must be no less than one (1) year from the date of delivery.

This pricing schedule is critical for bidders to accurately quote their prices for the items requested. It also highlights specific requirements regarding product expiration dates, which must be addressed in the quote. Bidders must ensure they complete this spreadsheet and submit it along with the SF1449 and other required documents by the closing date of January 15, 2026, 8 am CST.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for a medical and surgical requirement for the Chelmsford VA CMOP. The government is procuring a "HEAT & MOISTURE EXCHANGER, PROVOX #8262".

• The solicitation requires the "HEAT & MOISTURE EXCHANGER, PROVOX #8262".

• Products must be shippable via United States Postal Service (USPS) unless otherwise identified.

• All pharmaceutical products must include bar code labeling at the unit-of-use package level, conforming to GS1-128 or HIBCC standards.

• Products must have a therapeutic equivalence code of "A" by the FDA, unless all drugs in the family group are "B" rated.

• Expiration dates must be no less than 12 months from the date of delivery.

• Minimum bottle size is 100cc with a child safety type cap.

• Contract Period: Base

• NAICS Code: 325413 (In-Vitro Diagnostic Substance Manufacturing)

• PSC Code: 6515 (Medical and Surgical Instruments, Equipment, and Supplies)

• Quantity: 400.00 units

• Delivery: FOB Destination to VA CMOP Chelmsford - 761, 10 Industrial Avenue, Chelmsford, MA 01824-3610. Delivery date is To Be Determined (TBD).

• Offerors must submit signed and dated offers on the SF 1449, letterhead stationery, or as otherwise specified.

• Offers must include solicitation number, time specified for receipt, offeror's name/address/phone, technical description, warranty terms, price, discount terms, remit-to address, completed representations and certifications (FAR 52.212-3), and acknowledgment of amendments.

• Offers must hold prices firm for 30 calendar days.

• Evaluation factors include Technical, Past Performance, Delivery, and Price.

• The government will use a comparative evaluation process.

• This acquisition is set aside for Small Business.

• NAICS Code: 325413

• Size Standard: 1250 Employees

• Solicitation Packages must include: Signed RFQ SF1449 cover page, Quote Pricing Schedule (Excel) with Country of Origin, OEM authorized dealer documentation, and Buy American Act (BAA) Certificate.

• Failure to include required documents will result in non-compliance.

• Alternate NDCs/UPCs must be listed on the attached quote spreadsheet and approved by CMOP.

• Bar coding requirements are detailed in Section B, III.

• Recalls are addressed in Section B, V.

• Offerors must provide a separate, distinct eleven-digit National Drug Code (NDC) for each product.

• A firm commitment of product availability and price is required 24 hours prior to purchase order.

• The Buy American Certificate (OCT 2022) provision is included.

Solicitation / RFP / RFQ

This document is a Sole Source Justification under Simplified Procedures for Certain Commercial Items (FAR 13.5) for the procurement of medical surgical products. The Department of Veterans Affairs, NCO 15 – CMOP Division, requires a replenishment of low stock at the Chelmsford CMOP.

• The procurement is for 400 units of Atos - HEAT & MOISTURE EXCHANGER, PROVOX #8262.

• This is a brand-name "dispense as written" item, meaning no Manufacturer Part Number (MPN) substitutions are permitted.

• The contract will be a firm-fixed-price, one-time buy.

• The contract type is firm-fixed-price.

• The period of performance is not explicitly stated but implied to be for the delivery of the specified quantity.

• Estimated value is not stated.

• This document is a justification for sole source procurement, not a solicitation for proposals. Offers are solicited from as many potential sources as deemed practicable, and four interested vendors were identified through a Sources Sought notice.

• The justification cites FAR 13.5 Simplified Procedures for Certain Commercial Items and 10 U.S.C. § 3204(a)(5) & 41 U.S.C. § 3204(a)(5) as the statutory authority for restricted competition.

• The Contracting Officer anticipates the cost to the government will be fair and reasonable based on competition, IGCE, and previous acquisition cost history.

• Competition is restricted because only one responsible source (Atos Medical) and no other supplies or services will satisfy agency requirements.

• Market research identified no domestic small business manufacturers for this item.

• A socioeconomic-specific set-aside is not practical without a waiver. A total small business set-aside is appropriate as the Non-Manufacturer Rule (NMR) does not apply below the Simplified Acquisition Threshold (SAT).

• The VA Pharmacy Benefits Management (PBM) has determined that CMOP IDs in the Manufacturer Part Number (MPN) will always identify "brand specific products."

• The NAC contract was checked, but the requested item is not included. Efforts are underway to add the item to the NAC contract.

• Trade agreements apply, and a pre-award BAA waiver will be submitted for approval.

Presolicitation Notice

This notice announces the Department of Veterans Affairs' intent to procure one (1) medical and surgical supply, specifically a HEAT & MOISTURE EXCHANGER, PROVOX# 8262, for the Chelmsford CMOP. This is a presolicitation notice, indicating a formal solicitation is forthcoming.

• Procurement of one (1) unit of HEAT & MOISTURE EXCHANGER, PROVOX# 8262.

• The item is manufactured by Atos Medical, with part number 99222-0082-63.

• Delivery is a one-time delivery to the Chelmsford CMOP.

• The solicitation number is 36C77026Q0054.

• The estimated issue date for the solicitation is January 8, 2026.

• The estimated response due date is January 15, 2026, at 4 pm Central Time.

• All responsible sources may submit a quotation.

• Vendors must be registered and current in SAM.gov.

• Responses must be concise and directly address the requirement.

• Offerors are responsible for monitoring SAM.gov for updates or amendments.

• Solicitation packages will be submitted via email.

• Buy American Act (BAA) applies.

• SF1449 - Solicitation cover page (Signed)

• Quote - Pricing Schedule (Excel format)

• Country of Origin

• Offeror shall supply their direct OEM authorized dealer, distributor or reseller documentation for all items (refer to Gray Market Language – VARR 852.212-71).

• Buy American Act (BAA) Certificate

• This requirement is set aside for Total Small Business.

• Contracting Office: NCO 15 Contracting Ofc - CMOP, Leavenworth KS.

• Contract Specialist: Jennifer Knight (Jennifer.Knight@va.gov, 913-684-0162).

• Submit RFQ to Jennifer.Knight@va.gov.

Statement of Requirements (SOR)

This document outlines the requirements for products supplied under a resulting purchase order, focusing on delivery, product specifications, and contractor obligations.

• Delivery Terms: Government reserves the right to cancel undelivered quantities. Products must be shippable via USPS unless otherwise identified. Shipments must reference the VA obligation number. Deliveries to be coordinated with receiving CMOP facilities during operational hours. Tracking information to be emailed to Joseph.sousa2@va.gov upon shipment.

• Additional Terms: Brand Name Only/Dispense as Written is an option. Vendor-quoted NDC, UPC, or MPN requires CMOP approval prior to purchase order. Alternate terms require Contracting Officer review and acceptance.

• Bar Coding: All pharmaceutical/medical surgical products require unit-of-use bar code labeling conforming to GS1-128 or HIBCC standards. Bar codes must encode NDC and meet ANSI/ISO/IEC Quality Grade C or better. Bar codes must be on the outside container and immediate container (if not visible through overwrap), and on each cell of a blister pack. Lot number and expiration date should also be included.

• Therapeutic Equivalence: Only products with an FDA therapeutic equivalence code of "A" will be considered, unless all drugs in the family are "B" rated.

• Recalls: Vendors must immediately notify specific points of contact for any drug or medical surgical product recalls or FDA withdrawal of approval.

• National Drug Codes/Manufacture Product Number: Offerors must provide a separate and distinct eleven-digit NDC or MPN for each product.

• Firm Commitment: Offerors must provide a firm commitment of product availability and price 24 hours prior to purchase order.

• Other Requirements:

  • Expiration dates must be no less than 12 months from delivery.
  • Substitutions of pack sizes, changes deviating from requested items, and partial deliveries require Contracting Officer approval in writing.
  • Minimal lot numbers are required; more than three (3) lot numbers require written approval. Products must be sorted and shipped with one lot number per box.
  • Shipments must include a packing slip with specific identifying information (Vendor name/address, VA PO Number, VA Obligation Number, NDC, PRODUCTS, LINE ITEM NUMBERS) and a point of contact for discrepancies.
  • Like products must be packaged and shipped together. Breakable items require appropriate packaging. Quantities less than case size may be shipped in repack boxes if clearly marked.
  • Vendors must provide a return authorization and pickup for damaged or incorrect products within one week of request.

• Quotes failing to provide NDC/MPN by the solicitation closing date will be rejected.

• A firm commitment of availability and price is required 24 hours prior to purchase order.

• This document is titled "Statement of Requirements Version 5.01 January 30, 2018."

Other / Unclassified

This document is a Sources Sought Notice issued by the Department of Veterans Affairs, Network Contracting Office (NCO) 15, Consolidated Mail Outpatient Pharmacy (CMOP) Division. Its purpose is for informational use only and is not a solicitation. The government is conducting market research to identify vendors capable of supplying "Provox #8262 – Heat & Moisture Exchanger" to the Chelmsford CMOP.

This notice is issued solely for market research to understand vendor capabilities. No contract will be awarded as a result of this notice, nor is it a request for quotes. Vendors interested in future procurement opportunities are encouraged to respond. The notice requests the following company information:

• Full Company Name
• Point of Contact (POC)
• Phone Number
• Email Address
• SAM Unique Entity ID (UEI)
• Business Classification (e.g., SDVOSB, Small Business, Large Business)
• Company Capability Statement

Responses are due via email to Jennifer.Knight@va.gov by December 11, 2025, at 10:00 AM Central Time. The notice also references two attachments: a "Sources Sought questionnaire _Provox_761" and a "Statement of Work."

Form / Attachment / Pricing Sheet

This document is a questionnaire for a Sources Sought notice. It requests information from potential vendors regarding their business classifications and ability to meet specific requirements for the product listed.

• Requested Product: HEAT & MOISTURE EXCHANGER, PROVOX# 8262 (OEM: ATOS MEDICAL)
• Business Classifications: Vendors are asked to identify if they are a Small Business, Large Business, or SDVOSB.
• Direct Letter of Authorization: Vendors must indicate if they can provide a direct letter of authorization from the OEM ATOS MEDICAL, referencing VAAR 852.212-71 (Gray Market and Counterfeit Items).
• Statement of Requirements: Vendors must confirm if they can meet the Statement of Requirements.
• Country of Manufacture: SWEDEN

This questionnaire helps the government understand market capabilities and potential sources for the specified product. Vendors should use this to assess their ability to meet the stated requirements and provide the requested authorization and classification information. Responses will inform future acquisition strategies.