Medial Logistics Authoritative Data Exchange and Medical Logistics Database Subscription Services for the DHA Medical Logistics Directorate
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Defense Health Agency (DHA) Contracting Activity (DHACA) is conducting market research through a Sources Sought Notice to identify potential sources for Medical Logistics Authoritative Data Exchange and Medical Logistics Database Subscription Services. These services are crucial for supporting modernization and data standardization within the Health Alerts and Equipment Management Lines of Business (LOBs) for the DHA Medical Logistics Directorate. This is not a Request for Proposals (RFP), and no contract will be awarded from this notice. Responses are due by February 26, 2026.
Scope of Work
The requirement is to provide technical expertise, subscription, and support services to perform Medical Logistics Authoritative Data Exchange and Database Subscription Services. This effort aims to address historical data variances and diversion within the DoD medical logistics community's primary Information Systems (DMLSS, LogiCole, TEWLS) by providing authoritative source data. The services will support a major technical refresh merging existing DML-ES components into a single LogiCole application.
Key services and database subscriptions required include:
- Capital Guide: Advisory support for medical equipment, savings analysis, and market intelligence.
- Supply Guide: Comprehensive database of medical-surgical supplies, benchmarking, and custom quotation analysis.
- Functional Equivalents: Add-on to Supply Guide for identifying supply alternatives and equivalents.
- Utilization Analytics: Add-on to Supply Guide for benchmarking product usage and identifying savings.
- Biomedical Guide: Planned maintenance intervals, corrective maintenance data, cybersecurity best practices, and device lifecycle information.
- Alerts Workflow: Alert and recall management solution for harmful products, customizable with CMMS integration.
- Alerts Automatch – Equipment/Supplies: Add-on modules to Alerts Workflow for automatic identification of relevant alerts based on inventory/purchase history.
- Data Standardization – Equipment/Supplies: Validation and cleaning of medical device inventories and supply purchase order history.
- Product Catalog: Facilitates maintenance of DoD Device Inventory Classifications.
Contract & Timeline
- Type: Sources Sought Notice (Market Research)
- Set-Aside: None specified (market research stage)
- Response Due: February 26, 2026, 10:00 AM EDT
- Published: February 11, 2026
- Anticipated Period of Performance (from PWS): September 30, 2026, through September 29, 2031, with a six-month option to extend.
Response Instructions
Interested businesses must submit a brief capability statement (no more than five 8.5 x 11-inch pages, font no smaller than 10 point) demonstrating their ability to provide all specific subscriptions listed in Section 3.0 of the notice, or suitable equivalents with documentation. Statements should be in bullet format and include organization name, address, POCs, email, website, telephone, type of ownership, and tailored capability statements. If subcontracting or teaming is anticipated, the administrative and management structure should be addressed.
Contact Information
All capability statements and proprietary information should be submitted via email to Brandon Roebuck at brandon.m.roebuck.civ@health.mil.
Additional Notes
The Draft Performance Work Statement (PWS) outlines the objective to provide Medical Logistics Authoritative Data Exchange and Medical Logistics Database Subscriptions to support the DoD's integration of military healthcare under DHA. It details requirements for data integration, technical integration, interconnection security, database access, and specific tools like the Capital Guide and Repository of Hazards, Alerts, and Recalls (HAR). Special requirements include quality control, data rights, personnel security, and cybersecurity adherence.