Medical Equipment Maintenance Service, 3-year IDIQ
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Utah Army National Guard is soliciting proposals for a Medical Equipment Maintenance Service under a three-year Indefinite Delivery, Indefinite Quantity (IDIQ) contract, with a potential six-month extension. This opportunity is a Total Small Business Set-Aside (NAICS 811210). The primary goal is to ensure medical readiness by providing reliable maintenance and calibration services for various medical equipment. Proposals are due by 7:00 AM (Mountain) on February 24, 2026.
Scope of Work
The contractor will provide non-personal services for Biomedical Equipment services and calibration. This includes performing maintenance and repair services on a wide range of medical equipment, such as dental, radiology, laboratory, cardiovascular, and patient monitoring devices. Services encompass scheduled routine maintenance, semi-annual and annual inspections, and repairs. All work must adhere to manufacturer recommendations, with documentation provided within 48 hours of completion and appointments completed within 30 days of the due date. The contractor is responsible for providing all necessary personnel, equipment, supplies, and supervision.
Contract & Timeline
- Contract Type: Firm-Fixed Price Indefinite Delivery, Indefinite Quantity (IDIQ).
- Duration: Three one-year ordering periods, plus a final six-month ordering period. Proposals must cover the full three-year and six-month total period.
- Set-Aside: Total Small Business Set-Aside (FAR Subpart 19.502-2).
- NAICS Code: 811210, with a small business size standard of $34,000,000.
- Response Due Date: February 24, 2026, 7:00 AM (Mountain).
- Questions Due Date: February 16, 2026.
- Published Date: January 22, 2026.
- Place of Performance: Utah Army National Guard facilities, specifically at the armories where units are located.
Evaluation
Award will be made on an all-or-none basis using best value trade-off evaluation criteria, which may result in an award to other than the lowest price. Proposals will be evaluated based on:
- Technical Acceptability: A fully detailed technical proposal demonstrating how all specifications in the Performance Work Statement (PWS) and supporting documents will be met. Rated as acceptable or not acceptable.
- Past Performance and Experience: Specific examples of past performance related to medical equipment maintenance, along with proof of any required licensing, certification, or qualification. Rated on relevancy (relevant, not relevant, neutral) and currency (current, very current, neutral). Offerors without relevant past performance will receive a neutral rating.
Additional Notes
Offerors must be registered in SAM.gov under NAICS code 811210 (or similar) at the time of proposal submission and maintain an active registration for contract award. Proposals must include the vendor's CAGE, Unique Entity Identification Number (UEIN), federal tax number, and point of contact information. Required certifications or licenses customary for servicing medical equipment must be demonstrated. Contractor personnel must possess IAT Level I certification and complete various training (AT Level I, OPSEC, iWATCH, IA, PII). Submissions are to be sent via email to otha.b.henderson.civ@army.mil.