Medical Equipment Maintenance Service, 3-year IDIQ

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the solicitation, including submission instructions, equipment staging, and inspection labels.

• Evaluation Criteria and Submission Instructions: Evaluation criteria and submission instructions are detailed in the solicitation's description body. While no specific format is mandated for submissions, vendors must provide the required information. Past successful submissions have included invoice formats, spreadsheets, tables, and narrative descriptions. Completing the SF1449 with pricing is recommended, and a technical proposal demonstrating how the requirement will be met is also necessary.
• Equipment Staging: Equipment staging locations are specified in the provided Excel files (annual and semi-annual service lists). The MedTech NCO will ensure the equipment is ready according to the schedule.
• Inspection Labels: The MedTech NCO will provide the required inspection labels for the equipment; vendors are not required to supply these.

This Q&A document clarifies submission requirements and provides details on equipment staging and inspection labels, which bidders should consider when preparing their proposals.

Questions & Answers / Clarifications

This document provides clarifications and answers to questions submitted by potential bidders regarding the solicitation.

• IAT Level 1 Certification Training: This certification is not required as the contractor will not be accessing computer-based systems or the network.
• Repair Authorization Scope: The contractor's role is limited to identifying deficiencies and recommending repairs as part of the maintenance service, not performing the actual repairs. Actual repairs require separate funding.
• Repair Cost and Turnaround: While actual repairs are out of scope, bidders are requested to provide a quote for the hourly rate for on-call repair services. Parts for repair are expected to be at cost.

This Q&A clarifies specific requirements related to training and the scope of repair services, which may influence bidder proposals and pricing strategies.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the biomedical equipment maintenance services opportunity.

• Last Preventive Maintenance Service: Most of the equipment was serviced between October 2024 and January 2025.
• Incumbent Contractor: The contract for biomedical equipment maintenance services has ended, and there is no incumbent contractor.
• Historical Records: Service logs are not available for review.

This Q&A document clarifies specific details about past service dates and the availability of historical records. Bidders should note that service logs are not provided. The information regarding the incumbent contractor indicates a potential new contract opportunity.

Form / Attachment / Pricing Sheet

This document is a semi-annual service list detailing medical equipment, including AEDs, ventilators, and vital signs monitors, along with their serial numbers and associated units (UIC). It appears to be an inventory or asset list for various military units.

• Material Description: Lists specific medical equipment such as AEDs (Automated External Defibrillators), ventilators, electrocardiographs, and vital signs monitors.
• Make/Model: Identifies the manufacturer and model of each piece of equipment.
• Serial Number: Provides unique serial numbers for each item.
• UIC (Unit Identification Code): Associates the equipment with specific military units.
• Location: Indicates the base or readiness center where the equipment is located.
• Contact Information: Lists points of contact (e.g., SSG, SFC) for each unit.

This document serves as an asset list that could inform bidders about the types and quantities of medical equipment currently in use by various military units. This information may be relevant for opportunities related to the maintenance, repair, replacement, or procurement of such medical devices. Bidders can use this list to understand the existing inventory and potential future needs for medical equipment services or supplies.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide the Utah Army National Guard with a reliable source of services and maintenance for medical equipment to ensure unit and state medical readiness requirements and standards are met.

• Provide non-personal services for Biomedical Equipment services and calibration.

• Perform maintenance and repair services on various types of medical equipment, including dental, radiology, laboratory, cardiovascular, and patient monitoring equipment.

• Services include scheduled routine maintenance, semi-annual and annual inspections, and repairs.

• Contractor shall maintain all medical equipment according to manufacturer recommendations and guidance.

• 100% of semi-annual and annual inspections must be performed according to manufacturer recommendations.

• Documentation of service and calibration must be provided within 48 hours of completion.

• Appointments for service must be followed and completed within 30 days of the due date.

• Period of Performance: Three (3) 1-year ordering periods and one (1) 6-month ordering period, from August 1, 2024, through January 31, 2028.

• Place of Performance: At the armories where the responsible units are located.

• Contractor must develop and maintain an effective Quality Control Plan (QCP).

• Contractor personnel must possess and maintain current Information Assurance Technician (IAT) Level I professional certification.

• Background checks are required for all personnel.

• Contractor employees must complete various training, including Anti-Terrorism (AT) Level I, OPSEC, iWATCH, Information Assurance (IA), and Personally Identifiable Information (PII) training within specified timeframes.

• Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision necessary, except for Government-Furnished Property.

Solicitation / RFP / RFQ

This solicitation, W911YP26RA004, issued by the USPFO ACTIVITY UT ARNG, is for Annual Medical Equipment Maintenance services. The acquisition is set aside for Small Business.

The contract will be for annual medical equipment maintenance, structured as a three-year IDIQ (Indefinite Delivery/Indefinite Quantity) contract. The work is divided into multiple groups (01 through 32 for annual maintenance, and a future group). Bidders are required to provide pricing for each group and detail how they will meet the requirements in their technical proposal.

• Contract Type: Not explicitly stated, but implied to be Firm Fixed Price based on pricing arrangement.

• Period of Performance: The solicitation issue date is January 22, 2026, and the offer due date is February 24, 2026. The maintenance groups have varying periods of performance, generally spanning from March 2026 to September 2029.

• Estimated Value: Not explicitly stated.

• Proposal Submission: Bidders must provide pricing for each group and a detailed technical proposal.

• Key Deadlines: Offer Due Date is February 24, 2026, at 07:00 AM local time.

• This acquisition is a Small Business set-aside.

• NAICS Code: 811210

• Size Standard: USD 34,000,000.00

• Attached Performance Work Statements (PWS) and group/equipment spreadsheets are referenced for detailed requirements.

• Group 0002AS (Maintenance Future Group) will not be included in the initial contract but is planned for addition via contract modification around April-May 2026.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a detailed list of medical equipment, categorized by unit (UIC) and location. It appears to be an inventory or asset list, potentially for maintenance, replacement, or procurement planning purposes.

• Sheets: The document is organized into multiple sheets, each corresponding to a specific unit or group (e.g., 'Group 01 WP7TT0', 'Group 02 W7ACAA').
• Equipment Details: Each sheet lists specific medical equipment, including:
  • Material Description (e.g., AED, Ventilator, Suction Apparatus, Patient Thermometer)
  • Make and Model of the equipment
  • Serial Number (where available)
  • Quantity
  • Price (listed as 0.0 for all items, suggesting this may be an inventory count rather than a pricing sheet).
• Locations: Specific unit locations are provided, such as West Jordan, North Salt Lake, Cedar City, and Camp Williams.

This document provides a detailed breakdown of the types and quantities of medical equipment currently in use or forecasted for specific units. Bidders responding to an opportunity that involves the procurement, maintenance, or support of such equipment can use this list to understand the scope of potential requirements, the types of devices needed, and the scale of the inventory.