Medically Managed Intensive Inpatient Withdrawal Management Services

Amendment / Modification

This amendment (0001) to solicitation 9594CS26Q0004 provides responses to vendor questions and makes changes to the solicitation document.

Key changes include:

• Responses to Questions:

  • Clarifies that services must be provided at the level specified in Attachment J-1, Section C.4.3.2.
  • Adds Charles County, Maryland to the list of acceptable service areas in Attachment J-1, Section C.2.1.
  • Confirms there will be no in-person Q&A sessions; all information is in the solicitation and this amendment.

• Solicitation Modifications:

  • Attachment J-1, Section C.2.1 (Statement of Work): Revised to include Charles County, Maryland, in addition to the District of Columbia, Montgomery, and Prince George's counties.
  • Section H.3 (Government Information): Deleted and replaced with new text emphasizing that all provided information is to be retained in applicable patient treatment files, in accordance with Attachment J-1 and Section H.20.
  • Section I.2 (FAR Clauses): The table of FAR clauses has been updated. Specific clauses and their dates have been revised, including:
    • 52.204-18 (Commercial and Government Entity Code Reporting) updated to Aug 2020.
    • 52.204-21 (Basic Safeguarding of Covered Contractor Information Systems) updated to Nov 2021.
    • 52.212-4 (Contract Terms and Conditions - Commercial Items) updated to Nov 2023.
    • 52.215-8 (Order of Precedence - Uniform Contract Format) updated to Oct 1997.

• Attachment J-1, Section C.2.1

• Section H.3

• Section I.2

• The quote due date remains unchanged: "February 23, 2026 at 5:00 PM Eastern Time."

• Offerors must acknowledge receipt of this amendment by providing a signed copy of page 1 of the amendment (SF30) with their quote.

Solicitation / RFP / RFQ

This solicitation seeks proposals for Medically Managed Inpatient Withdrawal Management services. The government is procuring these services to provide care for individuals requiring inpatient withdrawal management.

• Provision of Medically Managed Intensive Inpatient Withdrawal Management (IIWM) placements.

• Deliverables include various reports and notifications such as Suitability Decisions, Admission/No Show Notifications, Discharge Plans, Offender Treatment Files, and Monthly Activity Reports, as detailed in Section F.3.

• All written deliverables must be in electronic format using Microsoft WORD 2010 or compatible software, with specific font requirements (Times New Roman, 12-point).

• This is a firm-fixed unit price (FFUP) purchase order with estimated quantities.

• The North American Industry Classification System (NAICS) Code is 622210 (Psychiatric and Substance Abuse Hospitals).

• The small business size standard is $47M.

• The period of performance spans from March 24, 2026, through March 23, 2031, including a base period and four option periods.

• The place of performance will be at the Contractor's facility.

• The government guarantees a minimum value of one IIWM placement.

• A Not-to-Exceed (NTE) amount is established for the total purchase order, covering the base period and all option periods.

• FAR 52.217-8, Option to Extend Services, is included, allowing for up to six additional months of performance.

• Offerors must submit a cover letter, technical quotation, and price quotation.

• The technical quotation must address qualifications of key personnel, relevant corporate experience, and past performance.

• Key personnel include Licensed Physicians and Registered Nurses.

• Proposals are due by 5:00 PM Eastern Time on February 23, 2026.

• The award will be made on a best-value basis, with non-price factors (Key Personnel Qualifications, Corporate Experience, Past Performance) being more important than price.

• The acquisition is unrestricted.

• The small business size standard is $47M.

• The solicitation incorporates numerous FAR clauses by reference, covering various aspects of contract terms, conditions, and compliance.

• Security requirements, including background checks for personnel, are detailed in Section H.1.

• Electronic invoicing will be processed through the U.S. Department of Treasury's Invoice Processing Platform (IPP).

Statement of Work (SOW) / Performance Work Statement (PWS)

To obtain Medically Managed Intensive Inpatient Withdrawal Management (IIWM) Services for individuals with acute withdrawal signs and symptoms, potentially with co-occurring behavioral health disorders. The secondary objective is to stabilize patients and prepare them for their next recommended level of care.

• Provide evidence-based therapeutic interventions for acute withdrawal symptoms.

• Stabilize patients and enhance self-efficacy, aiming for a 90% successful program completion rate.

• Services to be performed by licensed medical staff.

• Facility must be located within a 30-mile radius of 633 Indiana Ave NW, Washington, DC 20004-2902.

• Anticipated referral of up to 182.5 clients per 12-month period (quantities not guaranteed).

• Length of stay: 3 to 7 days, potentially extendable.

• Location: District of Columbia, Montgomery and Prince Georges counties in Maryland, or Arlington and Alexandria counties in Virginia.

• Utilize ASAM Criteria 4.0 WM for referrals.

• Provide a referral package at least 24 hours prior to admission.

• Conduct comprehensive assessments (medical, nursing, mental status, suicide, nutritional, psychosocial).

• Develop individualized treatment plans within 24 hours of admission.

• Maintain daily progress notes and patient treatment files in accordance with HIPAA.

• Provide 24-hour medically supervised evaluation and safe withdrawal management.

• Offer counseling, psychoeducation, and family education sessions.

• Conduct drug screening (urinalysis/oral toxicology).

• Ensure medication storage and administration compliance.

• Coordinate discharge planning with CSO, IS, and Patient.

• Comply with all federal, state, and local requirements for licensing and substance use treatment programs.

• Maintain specific certifications (e.g., Joint Commission, CARF) and licenses.

Form / Attachment / Pricing Sheet

This document serves as a Billing Authorization and referral package for a patient named John Doe (PDID = 123456) requiring treatment. It outlines the authorization for treatment, confirmation requirements, and billing limits.

• Patient Information: John Doe, PDID 123456.
• Treatment Duration: Shall not exceed 28 days.
• Admission Confirmation: Must be completed and faxed to the Treatment Referral Coordinator within 24 hours of the scheduled admission date.
• Billing/Obligation Limit: Shall not exceed $100.00.
• Pick-Up Location/Time: 601 Indiana, 10:00 am.
• Non-Admission Reporting: If a patient is not admitted, the form must be faxed back within 24 hours of the scheduled pick-up to indicate reasons for non-admission.
• FAX Section: A section for the Treatment Vendor to complete regarding admission status, location, and time.

This attachment provides specific instructions and limits for vendors providing treatment services. Bidders must adhere to the admission confirmation and reporting timelines, as well as the financial and logistical parameters outlined for patient John Doe. It also serves as a template for reporting admission status via FAX.

Form / Attachment / Pricing Sheet

This document is Attachment J-3, a "Release of Information: Substance Abuse Treatment" form. It is used to obtain consent for the disclosure of an offender's substance abuse treatment information.

• Fields for offender's name, DCDC Number, PDID Number, and Date of Birth.
• Two consent options: "Criminal Justice Consent" and "General Consent."
• Sections detailing the purpose of disclosure, information to be disclosed, and the authorized recipient.
• A statement regarding compliance with Title 42, Code of Federal Regulations, Part 2.
• Signature lines for the offender, witness, and date signed.
• Options to "Print Form" or "Reset Form."

This form is likely an attachment to a solicitation or contract that requires the contractor to handle sensitive information related to substance abuse treatment. Bidders may need to understand the requirements for obtaining and managing such releases of information if they are awarded the contract. It outlines the legal and procedural framework for information disclosure in this context.

Form / Attachment / Pricing Sheet

This document is a "Release of Information: Health Records" form (Attachment J-4) used by the Court Services and Offender Supervision Agency for the District of Columbia. It allows an offender to consent to the release of their health records to a specified authorized recipient for a defined purpose.

• Nature of Information to be Disclosed: A field to specify the type of health information.
• Authorized Recipient (Person or Organization): A field to name the entity to whom the information will be released.
• Purpose of Disclosure: A field to state why the information is being released.
• Offender Information: Fields for the offender's signature, date signed, date of birth, DCDC Number, and PDID Number.
• Witness Information: A field for the witness's signature and date signed.

This form is an attachment to a solicitation and likely requires bidders to understand how offender health information will be handled or disclosed as part of the contract. Bidders may need to be aware of the privacy and confidentiality requirements associated with such disclosures, particularly concerning HIV/AIDS and cancer information, as outlined in the form. It also specifies that this form is not for mental health information disclosure.

Form / Attachment / Pricing Sheet

This document is Attachment J-5, a "Consent for the Release of Sensitive Offender Information" form. It is used by the Court Services and Offender Supervision Agency (CSOSA) to obtain consent from an offender for the disclosure of their mental health treatment or sex offender treatment information.

• Offender Information: Requires the offender's name, nature of information to be disclosed, and the authorized recipient.
• Purpose of Disclosure: Specifies that the information will be used for "mental health treatment" or "sex offender treatment."
• Authorization Period: The authorization is valid for up to 365 calendar days from the date of signing, unless a different expiration date is specified.
• Legal Notice: Informs the offender about the unauthorized disclosure of mental health information and its violation of the District of Columbia Mental Health Information Act of 1978.
• Rights: Outlines the offender's right to revoke consent (with exceptions), examine records, and receive a copy of the waiver.
• Signatures: Requires the signature of the offender, date signed, and a witness signature with date.
• Offender Details: Includes fields for Offender's Date of Birth, DCDC Number, and PDID Number.

This form is an attachment to a solicitation and indicates that the opportunity may involve the handling or processing of sensitive offender information. Bidders should understand that compliance with privacy regulations and proper handling of such information will likely be a requirement of the contract. The form itself is a procedural document for obtaining consent for information release.

Form / Attachment / Pricing Sheet

This document is a "Release of Information Privacy Act Waiver" form. It is used to obtain consent for the disclosure of information by the Court Services and Offender Supervision Agency for the District of Columbia.

• Information to be disclosed: A section to specify what information is to be released.
• Recipient(s): A field to identify who will receive the disclosed information.
• Purpose of disclosure: A section to state the reason for the information release.
• Signature and date fields for the individual granting consent.

This form is likely an attachment to a solicitation or contract that requires the release of certain personal information. Bidders may need to understand the process and requirements for obtaining or providing such waivers as part of their proposal preparation or contract execution.

Form / Attachment / Pricing Sheet

This document, "Attachment J-7 Monthly Program Activity Report," is a form designed for contractors to report monthly program activities and performance targets. It requires detailed data on case management, program completions, and staff changes.

• Contractor Information: Fields for Contractor Name, Contract Number, and Program Address.
• Performance Targets: Sections for reporting on "Non-RSC Cases" (Table 1) and "RSC Cases" (Table 3), including active cases, placements, admissions, and discharges (both successful and unsuccessful).
• Individual Tracking: Table 2 (Non-RSC Cases) and Table 4 (RSC Cases) require names and PDID numbers for admitted individuals, no-shows, successful completions, and unsuccessful completions, with instructions to attach discharge reports for unsuccessful cases.
• Staff Changes: Table 5 tracks "Monthly CSOSA Contract Staff Changes," including new hires (requiring attached medical clearance, resumes, licenses, and certifications) and resignations/terminations with their separation dates.
• Unusual Incidents: Table 6 requires reporting on the total number of unusual incidents and categorizes types of incidents (e.g., death, abuse, theft, facility issues, patient charges, disease outbreaks, inappropriate relationships, chronic complaints).
• Physical Plant Issues: A section for a narrative description of serious facility maintenance problems.

This form is crucial for understanding the reporting and performance monitoring requirements of the contract. Bidders should review it to gauge the level of detail and frequency of reporting expected, as well as the types of data they will be responsible for collecting and submitting. It highlights key performance indicators and administrative tasks related to program management and staff oversight.

Form / Attachment / Pricing Sheet

This document is Attachment J-8, a "CSOSA TREATMENT MONTHLY INVOICE" form. It is designed for contractors to submit monthly invoices for services rendered.

• Contractor Name and Address
• Contract Number, Tax ID Number, Document Control Number (DCN), and Invoice Number
• Date of Submission and the Month Billed For
• A table to detail services rendered, including:
  • PDID Number
  • Admission Date
  • Discharge Date (or Projected Discharge Date)
  • Unit Cost
  • Units Received
  • Total Patient Cost
• A field for "Total Monthly Charges"

Bidders responding to an opportunity that requires this attachment must use this form to submit their monthly invoices for services. It outlines the specific information required for billing and payment processing.

Form / Attachment / Pricing Sheet

This document is Attachment J-9, the CSOSA Contact Form. It is designed to record interactions with the Counterintelligence and Security Services Agency (CSOSA).

The form includes columns for:

• Date
• Person Contacted
• Telephone, Email, or In-person contact method
• Brief Description of Conversation

Bidders may be required to use this form to document communications with CSOSA as part of their proposal submission or contract performance. It serves as a record-keeping tool for interactions related to the opportunity.

Form / Attachment / Pricing Sheet

This document, "Attachment J-10 Security form for Temp Contractors.pdf", is a security form required for all contractor personnel performing work under contract with the Court Services and Offender Supervision Agency (CSOSA). It is to be completed and returned to the Office of Security by the Contracting Officer (CO) or Contracting Officer Representative (COR). Upon receipt, the Office of Security will conduct a CSOSA background check, and the CO will be notified when the individual is approved to begin work.

Part I - To Be Completed by the Contracting Officer (CO) or Contracting Officer Representative (COR):

• COR Program Office & Tel
• COR Name
• Position Sensitivity
• Desired Performance Start Date
• Contractor Name
• Contract Number
• Applicant Name
• Position Title
• Position Description
• Duration of Assignment
• NCIC/WALES Access (Yes/No)
• CSOSA Network Access (Yes/No)

Part II - To Be Completed by the Applicant:

• Full Name
• Other Names Used
• Telephone Number(s)
• Home Address
• E-mail Address
• Sex
• Race
• Date of Birth
• Place of Birth
• Social Security Number
• U.S. Citizenship (By Birth, Naturalized, Other)
• Employment History (last 7 years): Fired, quit after being told would be fired, or left by mutual agreement due to misconduct/unsatisfactory performance.
• Arrest/Charge/Conviction History (last 7 years, excluding traffic fines < $150).
• Certification of truthfulness and understanding that information is used for records checks.

This form is critical for any contractor personnel who will be performing work under this contract. Bidders must ensure their personnel complete this form accurately and submit it as required to facilitate the necessary background checks and obtain approval to begin work. Failure to complete this form correctly may delay or prevent personnel from starting work.

Form / Attachment / Pricing Sheet

This document is a "Release for Consumer/Credit Reports" (Attachment J-11) for the Court Services and Offender Supervision Agency (CSOSA) for the District of Columbia. It is used in connection with employment applications or ongoing employment with CSOSA.

• Authorizes CSOSA to obtain one or more consumer/credit reports for employment purposes.
• Employment purposes include evaluating fitness for employment, promotion, reassignment, retention, or access to classified information.
• Requires the applicant/employee to provide their signature, date, and Social Security Number.
• Includes fields for "Signature," "Date," and "Social Security Number."

Bidders may be required to have their prospective employees complete and submit this form as part of the hiring process for any positions related to this opportunity. It is essential for understanding background check procedures for personnel involved in the contract.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act in the specified geographic area.

• Geographic Area: District of Columbia, Maryland (Charles, Prince George's counties), and Virginia (Alexandria, Arlington, Fairfax, Falls Church, Fauquier, Loudoun, Manassas, Manassas Park, Prince William, Stafford counties).
• Occupational Listings: Contains a comprehensive list of job titles, corresponding occupation codes, and the minimum hourly wage rate for each.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare benefits and Paid Sick Leave (EO 13706) are provided.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage Rate).
• Vacation and Holidays: Outlines the contractor's obligations for paid vacation and holidays.
• Footnotes and Special Provisions: Includes specific provisions for computer employees, air traffic controllers/weather observers (night/Sunday pay), hazardous pay differentials, and uniform allowances.
• Conformance Process: Details the process for requesting additional classifications and wage rates if an occupation is not listed.

This document is crucial for bidders to understand the minimum labor costs associated with performing the contract. Bidders must ensure their proposed wages and benefits meet or exceed these requirements for all service employees working on the contract within the specified geographic area. Failure to comply can result in violations and penalties. The wage rates listed will directly impact the cost proposal and overall bid competitiveness.

Form / Attachment / Pricing Sheet

This document is a Contractor Confidentiality and Nondisclosure Agreement (Agreement) that must be entered into by and between the Court Services and Offender Supervision Agency (CSOSA) and the Contractor. It outlines the terms and conditions for handling "Confidential Information" disclosed by CSOSA to the Contractor.

• Definition of Confidential Information: Includes all information disclosed by CSOSA, whether written, oral, or by inspection, related to CSOSA or its business. This may include information from agency employees, third parties, and data covered by the Federal Privacy Act, D.C. laws (Youth Records, Mental Health, HIV/AIDS), drug/alcohol treatment records (42 C.F.R. Part 2), and FOIA. Exclusions include publicly known information, information already in Contractor's possession, independently developed information, or information required by law to be disclosed (with prior notice to CSOSA).
• Limitations on Use and Disclosure: Contractor agrees not to duplicate or use Confidential Information except for providing services to CSOSA. Measures must be taken to protect secrecy, and unauthorized use or disclosure must be immediately reported.
• Copies: Copies of Confidential Information require written approval from CSOSA's Office of the Director, Office of General Counsel.
• Video/Audio Recording: Recording sessions with offenders requires written consent from CSOSA.
• Return of Materials: All Confidential Information and copies must be promptly returned to CSOSA upon request.
• Governing Law: Federal Government laws apply, with disputes to be handled in federal court in the District of Columbia.

Bidders must understand and agree to the terms of this nondisclosure agreement. It specifies the strict handling requirements for sensitive information provided by CSOSA during the contract performance. Failure to comply can lead to legal consequences. Bidders should review this document carefully to assess their ability to meet these confidentiality obligations.

Form / Attachment / Pricing Sheet

This document, "Attachment J-14 FAR 52.212-3 Offeror Reps & Certs.docx", contains the Federal Acquisition Regulation (FAR) clauses required to implement statutes or Executive Orders applicable to acquisitions of commercial products and commercial services. It outlines the mandatory clauses that offerors must comply with, as well as those that the Contracting Officer may select for incorporation into the contract.

• Mandatory Clauses (Paragraph a): Lists FAR clauses that are automatically incorporated, such as prohibitions on certain agreements, contracting with specific entities (e.g., Kaspersky Lab, ByteDance), and requirements for protest after award.
• Selectable Clauses (Paragraph b & c): Provides a list of FAR clauses that the Contracting Officer will indicate as incorporated by reference. These cover a wide range of topics including small business concerns, labor standards, environmental considerations, and supply chain security.
• Flowdown Requirements (Paragraph e): Specifies which FAR clauses must be included in subcontracts for commercial products and commercial services, and the extent of their applicability.
• Comptroller General Examination (Paragraph d): Outlines the contractor's obligation to allow examination of records by the Comptroller General under certain conditions.

Bidders must carefully review this document to understand all mandatory and potentially applicable FAR clauses. This includes identifying any clauses that may impact their business operations, subcontracting plans, or compliance requirements. The selection of clauses in paragraphs (b) and (c) by the Contracting Officer will further define the specific terms and conditions of the resulting contract. Understanding these requirements is crucial for accurate proposal preparation and ensuring compliance throughout contract performance.

Form / Attachment / Pricing Sheet

This document is Attachment J-15, a Cover Letter, which must be completed and submitted with any quote for Solicitation 9594CS26Q0004.

• Quoter Information: Full name, address, point of contact (name, phone, email), Tax Identification Number (TIN), and SAM Unique Entity Identification (UEI) Number.
• Business Size: Must be specified for NAICS 622210, aligning with the SAM registration. If the NAICS code is not in SAM, it must be added prior to quote submission.
• Required Documents: A signed SF1449 and all Solicitation Amendments (SF30) must be provided following this Cover Letter.
• Insurance Requirements: Bidders confirm review of Section H.13 Insurance and commitment to provide a Certificate of Insurance meeting or exceeding requirements within 10 days of award. Post-award waivers or reductions will not be considered.
• Pricing Validity: Pricing provided is valid for 120 calendar days from the date of submittal.
• Assumptions/Exceptions: Any assumptions, exceptions, or conditions must be provided as a separate attachment.

This cover letter is a mandatory submission item. Bidders must accurately complete all requested information, ensure their SAM registration is up-to-date for the specified NAICS code, and be prepared to meet insurance requirements. The validity period for pricing is also a key consideration for quote submission.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire used by the Court Services and Offender Supervision Agency (CSOSA) to gather feedback on contractor performance. It is intended to assist the Contracting Officer in evaluating proposals for the Medically Managed Inpatient Withdrawal Services acquisition.

• Contractor Information: Details about the contract being referenced, including contract name, number, period of performance, total dollar amount, and the respondent's role.
• Performance Evaluation: A rating scale (1-6) from Neutral to Exceptional, with definitions for each level. Respondents are asked to rate the contractor on various aspects including responsiveness, timeliness, compliance, quality of services, management of key personnel, and business relations.
• Specific Questions: Includes questions about prime/subcontractor status, contract concessions, deficiencies, Contract Discrepancy Reports, Cure Notices, disputes, terminations, and labor disputes.
• Narrative Comments: Space is provided for detailed explanations, especially for ratings of 1, 2, or 3, and for any "Yes" answers to specific negative performance indicators.

Potential bidders should be aware that this questionnaire will be sent to their past clients. The responses will directly impact the evaluation of their past performance. Bidders should ensure their references are prepared to provide accurate and detailed feedback. The deadline for submitting the completed questionnaire is February 23, 2026, at 5:00 PM Eastern Time, and it should be emailed to matthew.collins@csosa.gov.

Form / Attachment / Pricing Sheet

This document is Attachment J-17, the Solicitation Price Sheet for Solicitation 9594CS26Q0004. It is a required form that must be completed and provided with any submitted quote.

• Base Period: Medically Managed Inpatient Withdrawal Management (NTE QTY: 183 Each)
• Option Period 1: Medically Managed Inpatient Withdrawal Management (NTE QTY: 183 Each)
• Option Period 2: Medically Managed Inpatient Withdrawal Management (NTE QTY: 183 Each)
• Option Period 3: Medically Managed Inpatient Withdrawal Management (NTE QTY: 183 Each)
• Option Period 4: Medically Managed Inpatient Withdrawal Management (NTE QTY: 183 Each)
• Fields for Unit Price and NTE Amount for each period.
• A field for the Total Purchase Order NTE Amount (Base Period and All Option Periods).
• Definition provided: 'Each' is defined as one Medically Managed Intensive Inpatient Withdrawal Management Placement.

Bidders must complete this price sheet accurately to submit a quote. It outlines the quantities and types of services (Medically Managed Inpatient Withdrawal Management Placements) for the base period and four option periods, and requires pricing for each. The total NTE amount will be a key component of the quote submission.