MIA District Consolidated Janitorial Services - Central FL Group

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for Janitorial Services for Federal Aviation Administration (FAA) Operational Facilities.

• Provide comprehensive janitorial services including personnel, equipment, tools, materials, supervision, and services.

• Services are to be performed at FAA Facilities as specified in the attached Appendix/Appendices.

• Tasks are limited to those explicitly listed in the SOW.

• Key areas of service include:

  • Waste and recycle receptacle management
  • Policing grounds (litter removal)
  • Smoking receptacle cleaning
  • Surface dusting and cleaning (including high touch surfaces)
  • Window and window covering cleaning
  • Carpeting, tiles, rugs, and mats cleaning
  • Uncarpeted floor cleaning (sweeping, mopping, waxing, buffing)
  • Stairwell, elevator, and handicap lift cleaning
  • Restroom, shower, and locker room cleaning
  • Drinking fountain cleaning
  • Lactation rooms, kitchen areas, breakrooms, and queue lines cleaning
  • Wellness center cleaning
  • Operational areas cleaning (requires specific training)
  • Blood and bodily fluid cleanup

• Standards for cleanliness are defined for various areas (e.g., waste receptacles, grounds, restrooms, floors, surfaces).

• Contractor must maintain a Quality Control Plan.

• Daily checklists and inspection reports are required.

• Performance will be evaluated by the Government (COR).

• Specific site locations are detailed in the Appendices.

• Work schedule is generally based on facility operating hours, with specific hours for certain tasks coordinated with the COR.

• Personnel: A Contract Manager must be designated. Employees must be recognizable, not have conflicts of interest, and be subject to facility rules. Backup employees are required.

• Training: Contractor is responsible for training employees on cleaning procedures, chemical safety (SDS), and site-specific awareness (fire life safety, HAZCOM).

• Physical Security: Contractor is responsible for safeguarding Government property and adhering to badge and key control procedures.

• Conservation of Utilities: Employees must practice utilities conservation.

• Safety: Contractor is responsible for employee safety, reporting hazards, and providing PPE. Safety Data Sheets (SDS) for all chemicals must be maintained and provided.

• Storage: Contractor must use assigned space for supplies and equipment.

• Government-Furnished Property: Facilities, equipment, materials, and services (electrical power, sewer, water) will be provided by the Government.

• Contractor-Furnished Items: Contractor must provide all other necessary items and services, including specific supplies and equipment (e.g., HEPA vacuums).

• Deliverables: Include Contract Manager details, Employee List, Quality Control Plan, Work Scheduling System, Daily Task Checklist, Inspection Reports, SDS, Equipment List, and Supply List & Samples.

Solicitation / RFP / RFQ

This document is a solicitation (SIR 697DCK-26-R-00043) for Consolidated Janitorial Services at various Federal Aviation Administration (FAA) facilities within the Miami District Central Florida Group. The services are to be performed in accordance with the attached Statement of Work (SOW) and Frequency Charts.

• Furnish all equipment, materials, labor, and supplies for janitorial services.

• Services to be provided at multiple locations including Tampa, Ft. Myers, Sarasota/St. Petersburg, Melbourne/Vero Beach/Ft. Pierce, West Palm Beach, and other potential FAA facilities within the Miami District Central Florida Group.

• Work must be in accordance with the attached FAA Statement of Work, Frequency Charts, and applicable Wage Rates.

• Contract Type: Firm-fixed-price contract.

• Period of Performance: Base Year (06/01/2026 - 05/31/2027) with four (4) option years.

• Estimated Value: Not explicitly stated, but pricing is required for the base year and all option years.

• Proposal Submission Deadline: 05/06/2026 at 14:00 ET.

• Submission Method: Electronic via email or hard-copy.

• Evaluation Criteria: Award will be made to the contractor offering the lowest priced, technically acceptable offer.

• Key Milestones: Optional site visit is TBD.

• NAICS Code: 561720, Janitorial.

• Small Business Size Standard: Annual average receipts cannot exceed $22M for janitorial services.

• The solicitation is a total small business set-aside.

• The FAA reserves the right to add other locations.

• Offerors must provide pricing for the base year and all option years. Failure to do so may result in rejection.

• Past Experience and Past Performance (Customer Satisfaction Surveys) are required.

Form / Attachment / Pricing Sheet

This document provides detailed cleaning frequency requirements for three Air Traffic Control Towers (ATCTs): Vero Beach (VRB), Fort Pierce (FPR), and Melbourne (MLB). It outlines the specific tasks, areas to be cleaned, and the required frequency for each task at each facility.

• Facilities Covered: VRB ATCT, FPR ATCT, and MLB SSC.
• Operating Hours: Specified for each facility (e.g., VRB: 0700-2300, FPR: 0700-2100, MLB: 0600-1730).
• Cleaning Areas: Includes operational areas, offices (shared and single occupancy), conference rooms, restrooms, breakrooms, corridors, mechanical rooms, equipment rooms, janitor closets, and exterior areas like smoking shelters and sidewalks.
• Cleaning Tasks: Details specific cleaning actions such as surface dusting, vacuuming, mopping, window cleaning, waste receptacle servicing, and floor care (stripping, waxing, buffing).
• Frequency Schedule: Uses a key (D7, D3, W, M, Q, SA) to denote cleaning frequency (e.g., D7 = 1x Day, 7 Days/Wk; W = Once Weekly; M = Once Monthly).
• Square Footage Estimates: Provides estimated carpeted, uncarpeted, and total square footage for various areas within each facility.
• Restroom Details: Includes quantity, toilet/urinal counts, and estimated square footage for restrooms.

This document is crucial for bidders to understand the scope and expected service levels for janitorial and cleaning services at the specified ATCT facilities. It details the specific tasks, areas, and frequencies required, which directly inform pricing, staffing, and operational planning for any potential contract. Bidders must carefully review the requirements for each facility to accurately estimate costs and propose a compliant service plan.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet detailing cleaning frequencies and estimated square footage for various areas within the Tampa TRACON/ATCT (TPA) facility. It serves as a planning tool to define the scope of janitorial services required.

• Facility Information: Identifies the facility as Tampa TRACON/ATCT (TPA), operating 24x7, located at 4180 George J Bean Pkwy, Tampa, FL 33607. Cleaning of operational areas is preferred in the evening after 1530.
• Area Breakdown: Lists specific areas within the facility, including Operational Areas, Shared Office Space, Single Occupancy Offices, Conference Rooms, Restrooms, Breakrooms, Corridors, Equipment Rooms, etc.
• Square Footage Estimates: Provides estimated carpeted, uncarpeted, and total square footage for each area.
• Cleaning Frequencies: Specifies the required cleaning frequency for each area and task using a defined chart key (e.g., D7 = 1x Day, 7 Days/Wk; W = Once Weekly; M = Once Monthly; Q = Quarterly; SA = Semi-Annually).
• Task List: Details various cleaning tasks such as Surface Dusting, High Surface Dusting, Vacuuming Furniture, Window Cleaning, Carpet Cleaning, Floor Cleaning, Replenishing Dispensers, and Restroom Cleaning.
• Restroom Details: Includes specific counts and square footage for single-use and multi-use restrooms.

This spreadsheet is crucial for bidders to understand the detailed scope of work for janitorial services. It provides the basis for estimating labor, materials, and time required to perform the cleaning tasks across different areas of the facility, directly impacting proposal development and pricing.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4529, Revision No. 29) for the Service Contract Act, dated 12/03/2025. It lists occupational codes, titles, and corresponding minimum hourly wage rates and fringe benefits required for various job classifications in Florida County, Florida.

This document is crucial for potential bidders as it establishes the minimum wage and benefit rates that must be paid to service employees working under a contract covered by this determination. Bidders must ensure their proposed labor costs align with these requirements to be compliant. It details rates for a wide range of occupations, from administrative support and clerical roles to specialized technical and maintenance positions.

Other / Unclassified

This document is a "Register of Wage Determinations Under the Service Contract Act" issued by the U.S. Department of Labor. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and required fringe benefits for a specific geographic area (Florida County of Palm Beach). It also includes notes on Executive Orders related to paid sick leave and minimum wage for federal contractors, as well as details on vacation and holiday entitlements.

This document is crucial for potential bidders as it establishes the minimum wage and benefit rates that must be paid to laborers and mechanics employed on covered federal contracts. Bidders must use this information to accurately calculate their labor costs when preparing proposals, ensuring compliance with federal labor laws. It helps bidders understand the labor cost component of the opportunity and assess its financial viability.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed frequency charts for cleaning services at the PIE facility in Clearwater, FL. It outlines the scope of cleaning tasks, estimated square footage, and item counts for various areas within the facility. It also includes a key for cleaning frequency intervals and instructions on how to customize the charts for specific facility needs.

• Facility Information: Name (PIE), Address (14510 Airport Parkway, Clearwater, FL, 33762), Operating Hours (18), and Timeframe to clean Operational Areas (4:00 - 9:00pm).
• Cleaning Tasks: Detailed breakdown of tasks such as Surface Dusting, High Surface Dusting, Vacuuming, Floor Cleaning (carpet and uncarpeted), Window Cleaning, Restroom Cleaning, Waste/Recycle Receptacle management, and more.
• Area Breakdown: Specific cleaning requirements for areas including Operational Areas, Shared Office Space, Single Occupancy Office Space, Conference Rooms, Breakrooms, Restrooms, Mechanical Rooms, Equipment Rooms, and exterior areas like Screen Patios and Main Entrances.
• Frequency Key: Defines intervals like D7 (1x Day, 7 Days/Wk), W (Once Weekly), M (Once Monthly), SA (Semi-Annually), etc.
• Customization Instructions: Guidance on how to modify the charts for administrative offices, including updating facility details, operational hours, and deleting irrelevant rows or tasks. It also specifies how to populate restroom details and handle specific floor cleaning requirements.

This document is crucial for bidders to understand the specific cleaning requirements, expected frequencies, and the estimated scope of work (in terms of square footage and item counts) for the PIE facility. It provides the basis for developing accurate proposals and pricing. Bidders must pay close attention to the customization instructions and the frequency key to fully grasp the service expectations.

Form / Attachment / Pricing Sheet

This document provides detailed frequency charts for cleaning tasks at the Fort Myers Air Traffic Control Tower (ATCT) facility. It outlines the required cleaning schedules for various areas based on facility type (24x7 vs. non-24/7) and occupancy levels.

• Frequency Charts: Separate charts are provided for different facility types and occupancy levels (24x7 with 50+ occupants, 24x7 with <50 occupants, Non-24/7 with 25+ occupants, Non-24/7 with <25 occupants).
• Cleaning Tasks: Details specific cleaning tasks for areas such as operational areas, offices, restrooms, breakrooms, corridors, and mechanical rooms.
• Frequency Key: Defines abbreviations for cleaning frequencies (e.g., D7 = 1x Day, 7 Days/Wk; W = Once Weekly; M = Once Monthly; Q = Quarterly; SA = Semi-Annually).
• Administrative Chart: An unrestricted template for administrative/standalone offices, allowing customization of cleaning frequencies.
• Restroom Chart: A section to detail restroom types, quantities, and average square footage to calculate total restroom square footage.
• Customization Instructions: Guidance on how to customize the administrative chart, including facility details, operational hours, and specific cleaning tasks.

This document is crucial for bidders to understand the scope and expected level of effort for janitorial services. It specifies the required cleaning frequencies for different areas and types of facilities, which directly impacts resource allocation, staffing, and pricing for proposals. Bidders must adhere to these frequencies for staffed operational facilities and can customize the administrative section as needed.

Form / Attachment / Pricing Sheet

This document provides a detailed breakdown of cleaning frequencies and square footage estimates for various areas within the RSW ATCT (Fort Myers) facility. It serves as a planning tool to define the scope of janitorial services required.

• Facility Information: Identifies the facility as RSW ATCT, located at 17201 Perimeter Rd, Fort Myers, FL 33913, with operating hours from 0600 to 0000.
• Area-Specific Cleaning Frequencies: Details the required cleaning tasks (e.g., dusting, vacuuming, mopping, window cleaning, waste receptacle servicing) and their corresponding frequencies (e.g., Daily, Weekly, Monthly, Quarterly, Semi-Annually) for different operational and non-operational areas.
• Square Footage Estimates: Provides estimated carpeted, uncarpeted, and total square footage for each area, along with item counts for specific items like waste receptacles and elevators.
• Chart Key: Defines the abbreviations used for cleaning frequencies (e.g., D7 = 1x Day, 7 Days/Wk; W = Once Weekly; M = Once Monthly; Q = Quarterly; SA = Semi-Annually).
• Restroom Details: Specific breakdown of restroom types, quantities, and estimated square footage.
• Floor-by-Floor Totals: Summarizes total, carpeted, and non-carpeted square footage by floor (1st, 7th, J Floor, Cab, Stairwells).

This document is crucial for bidders to understand the precise scope of work, including the types of areas to be cleaned, the frequency of cleaning required for each task, and the estimated physical space involved. This information is essential for developing accurate cost proposals and assessing the resources needed to fulfill the contract requirements.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed frequency charts for cleaning services at the Sarasota (SRQ) facility. It outlines the estimated square footage, item counts, and specific cleaning tasks required for various operational areas within the facility, along with the frequency of each task. It also includes instructions on how to customize these charts for different facility types and administrative areas.

• Facility Information: Name (SRQ), Address (705 Tower Rd. Sarasota Fl, 33913), and Operational Hours.
• Cleaning Tasks: Detailed list of cleaning activities (e.g., Surface Dusting, Vacuum Carpeted Floors, Clean/Mop Uncarpeted Floors, Restroom Cleaning).
• Frequency Intervals: Defined frequencies for each task (e.g., D7 - 1x Day, 7 Days/Wk; W - Once Weekly; M - Once Monthly).
• Area Breakdown: Specific areas within the facility are listed (e.g., Shared Office Space, Restrooms, Mechanical Rooms, Corridors).
• Square Footage & Item Counts: Estimated carpeted, uncarpeted, and total square footage, along with item counts for specific areas.
• Restroom Details: A separate chart for detailing restroom types, quantities, and estimated square footage.
• Customization Instructions: Guidance on how to modify the charts for specific facility needs, including which fields are restricted and which can be changed.
• Chart Key: Explanation of frequency abbreviations (D7, W, M, etc.).

This document is crucial for bidders to understand the scope and expected level of cleaning services required. It provides specific details on the frequency and types of cleaning tasks for each area, the size of the spaces to be cleaned, and any special considerations. Bidders must use this information to accurately estimate labor, materials, and costs for their proposals. The instructions highlight mandatory elements and areas where customization is permitted, guiding bidders on how to interpret and apply the data to their service offerings.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed frequency charts for cleaning services at the West Palm Beach ATCT/TRACON facility. It outlines the estimated square footage and item counts for various areas within the facility and specifies the required cleaning frequencies for each task.

• Facility Information: Identifies the facility as West Palm Beach ATCT/TRACON, operating 24x7, with an occupancy of 50+.
• Area Breakdown: Lists specific areas within the facility (e.g., Operational Areas, Office Space, Restrooms, Breakrooms, Mechanical Rooms).
• Square Footage Estimates: Provides estimated carpeted, uncarpeted, and total square footage for each area.
• Item Counts: Specifies the number of items requiring cleaning (e.g., waste receptacles, furniture, appliances).
• Cleaning Frequencies: Details the required frequency for various cleaning tasks (e.g., daily, weekly, monthly, quarterly, semi-annually) using a defined chart key (D7, W, M, Q, SA).
• Restroom Details: Includes a breakdown of restroom types, quantities, and estimated square footage.
• Instructions Sheet: Provides guidance on how to customize the frequency chart for administrative offices, including how to adjust for different operational hours and facility types. It also clarifies the meaning of highlighted cells (Green, Yellow, Orange) and specifies how to handle tasks and intervals for different floor types and areas.

This spreadsheet is crucial for bidders to understand the scope and expected level of effort for cleaning services. It provides specific quantitative data (square footage, item counts) and qualitative requirements (cleaning frequencies) that will form the basis for service delivery and pricing. Bidders must use this information to accurately estimate costs and develop their service plans.

Other / Unclassified

This document is a flyer from the FAA (Federal Aviation Administration) Security and Hazardous Materials Safety department regarding the REAL ID Act. It explains that effective May 7, 2025, the Department of Homeland Security will enforce the final phase of the REAL ID Act, requiring state-issued driver's licenses or identification cards to meet federal security standards and be marked with a star or similar symbol. The FAA has updated its visitor access policy to align with these requirements.

All visitors to FAA facilities must present a REAL ID-compliant driver's license or an alternative form of acceptable identification. The flyer illustrates how to identify a REAL ID or Enhanced Driver's License (EDL) by specific markings (a star or U.S. flag). It also provides a comprehensive list of alternative forms of identification accepted for facility access, including:

• U.S. Passport and Passport Card
• DHS Trusted Traveler Cards (Global Entry, NEXUS, SENTRI, FAST)
• U.S. Department of Defense ID (including dependent IDs)
• Permanent Resident Card
• Border Crossing Card
• Federally recognized Tribal Nation/Indian Tribe photo ID (including Enhanced Tribal Cards)
• HSPD-12 PIV Card
• Foreign Government-issued Passport
• Canadian provincial driver's license or Indian and Northern Affairs Canada card
• Transportation Worker Identification Credential (TWIC)
• U.S. Citizenship and Immigration Services Employment Authorization Card (I-766)
• U.S. Merchant Mariner Credential
• Veteran Health Identification Card (VHIC)

This information is crucial for potential bidders and visitors to understand the identification requirements for accessing FAA facilities.

Form / Attachment / Pricing Sheet

This document is a "Contractor Staffing Access Questionnaire" intended to help the FAA determine the investigation requirements and badging needs for a potential contractor's employees, should a contract be awarded. It is to be completed and returned by prospective contractors.

• Total Estimated Employees: An estimate of the total number of employees (including subcontractors) supporting the contract throughout its life.
• Personnel List: Option to attach a list of proposed personnel.
• Labor Category Information: For each labor category, bidders must provide:
  • Position Title(s)
  • Estimated number of employees in that category
  • Whether routine access to an FAA facility for more than 180 days is required.
  • Whether access to FAA computer systems or networks is required.
  • Whether access to FAA Sensitive Unclassified Information (SUI) is required (e.g., building designs, drawings, R&D material, operations plans).

This questionnaire is crucial for bidders to understand the potential security and access requirements associated with the contract. The responses will inform the FAA's determination of investigation and badging needs, which may impact staffing decisions and overall contract performance. Bidders must accurately assess and report the access needs for each labor category proposed.

Other / Unclassified

This document is a Wage Determination from the U.S. Department of Labor, Service Contract Act, dated July 8, 2025 (Revision 27). It establishes minimum wage rates and fringe benefits for various occupations in Florida, specifically for the counties of Hernando, Hillsborough, Pasco, and Pinellas.

This document is crucial for any bidder responding to a Service Contract Act-covered opportunity in the specified Florida counties. It outlines the minimum hourly wage rates and required fringe benefits for a wide range of job classifications, from administrative support to technical occupations. Bidders must ensure their proposed labor costs align with these determinations to be compliant. The document also details Executive Order minimum wage requirements (EO 14026 and EO 13658) and provides information on paid sick leave (EO 13706), vacation, and holidays. Additionally, it explains the process for conforming unlisted job classifications to the wage determination.

Solicitation / RFP / RFQ

This document is a Wage Determination (No. 2015-4555, Revision No. 28, dated 12/03/2025) for the State of Florida, Area: Florida County of Brevard, issued under the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations employed on covered Federal contracts.

This document lists numerous occupational codes and titles, along with their corresponding minimum hourly wage rates. It also specifies required fringe benefits, including:

• Health & Welfare: $5.55 per hour (up to 40 hours/week) or $222.00 per week / $962.00 per month.
• Health & Welfare (EO 13706): $5.09 per hour (up to 40 hours/week) or $203.60 per week / $882.27 per month.
• Vacation: 2 weeks paid vacation after 1 year, 3 weeks after 5 years, 4 weeks after 15 years, and 5 weeks after 20 years of service.
• Holidays: A minimum of eleven paid holidays per year.

It also details specific differentials, such as an 8% hazardous pay differential for work involving ordnance/explosives and a 4% differential for lower-hazard ordnance/explosive work. A uniform allowance of $3.35 per week is also specified if uniforms are required and need cleaning/maintenance.

This document does not specify contract type, period of performance, or estimated value, as it is a wage determination applicable to contracts awarded under the Service Contract Act.

This document does not contain proposal submission or evaluation instructions. It serves as a baseline for wage and benefit requirements for employees working on covered contracts.

This document does not specify eligibility or set-aside requirements. However, it notes that certain computer professional roles may be exempt if they meet specific criteria and compensation thresholds.

• The document includes notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage adjustments).
• It outlines the conformance process for classifying employees in occupations not explicitly listed in the wage determination.
• The Service Contract Act Directory of Occupations should be used for defining job duties.

Form / Attachment / Pricing Sheet

This document is a Customer Satisfaction Survey used as part of the evaluation process for Federal Aviation Administration solicitations. It is intended to gather information on a firm's past performance from a customer reference.

• The survey asks the customer reference to rate satisfaction with:
  • Overall service performance
  • Response speed to needs, requests, or complaints
  • Problem-solving capabilities and follow-up by Operations Management
  • Performance of on-site employees
• It includes rating scales from "Excellent (5)" to "Unacceptable (1)" for each category.
• There are sections for written comments for each rating category.
• Fields are included for Organization Name, Date, Contact, and Phone #.

This form is to be completed by the customer reference provided by the bidding contractor. The completed survey will be emailed directly to the specified FAA contact (Darnell.A-CTR.Shelton@faa.gov) and will be used as part of the evaluation process to assess the firm's past performance.