Michigan Fingerprint Channeling

Amendment / Modification

Amendment 0003 extends the closing date of the RFQ due to a Federal Holiday.

• Response Due Time: Changed from 03:00 PM to 09:00 AM.
• Response Due Date: Changed from 21 May 2026 to 28 May 2026.

Proposal deadlines have been extended. Bidders should note the new due date and time for submission.

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding the solicitation HS002126QE023.

• Volume Numbers: The spreadsheet indicates yearly estimated maximum amounts of fingerprint submissions to the state of Michigan only, not to the FBI.
• Process Flow: The selected vendor will digitize hardcopy fingerprint cards from DCSA and transmit them electronically to the Michigan state repository for a state-only background check (CHRI). The FBI is not involved in this process.
• Place of Performance: Work is to be performed at the vendor's facility upon receipt of materials.

This Q&A clarifies key aspects of the solicitation, including the scope of volume data, the specific process for background checks, and the location where the work will be performed. Bidders should update their understanding of these requirements accordingly.

Solicitation / RFP / RFQ

This document outlines the evaluation factors that will be used to award a contract resulting from the solicitation. The government will select the responsible Offeror whose offer is most advantageous, considering both price and other factors.

• Technical Capability: Proposals will be evaluated to determine if they meet all requirements identified in the solicitation and the attached performance work statement.

• Price: Price will be evaluated for reasonableness using price analysis techniques outlined in FAR 15.404-1.

• Evaluation of Options: If options are included, their prices will be evaluated for fairness and reasonableness. This evaluation is conducted in accordance with FAR 52.217-5, Evaluation of Options, including FAR 52.217-8 (Option to Extend Services) and FAR 52.217-9 (Option to Extend the Term of the Contract). The total price for all options will be added to the basic requirement's price for award evaluation. The government may deem an offer unacceptable if option prices are significantly unbalanced. The government is not obligated to exercise any options.

• Notice of Award: A written notice of award or acceptance of an offer will result in a binding contract. The government may accept an offer (or part of an offer) before its specified expiration time, even if negotiations occur after receipt, unless a written withdrawal notice is received before award.

Not specified in this document.

• This document incorporates FAR Clause 52.212-2, "Evaluation-Commercial Products and Commercial Services" (Deviation 2026-00038).
• The evaluation factors are "Technical Capability" and "Price."

Solicitation / RFP / RFQ

This document is a solicitation (HS002126QE0230002) for "Michigan Fingerprint Channeling" services, specifically for obtaining criminal history record information (CHRI) for the State of Michigan. The solicitation outlines the requirements, contract details, and submission instructions for potential offerors.

• The core service is fingerprint channeling for CHRI for the State of Michigan.

• The contract includes a base year and multiple option periods, extending up to 5 years with potential for a 6-month extension.

• Deliverables are to be provided in accordance with the Performance Work Statement (PWS).

• Product Service Code: R499

• Pricing Arrangement: Firm Fixed Price

• Contract Type: Not explicitly stated, but implies a Firm Fixed Price arrangement.

• Period of Performance: Base Year (17 June 2026 - 16 June 2027) with Option Periods extending through 17 December 2031.

• Estimated Value: USD 40,000,000.00 (Size Standard for NAICS 518210).

• Offer Due Date: 21 May 2026, 03:00 PM Local Time.

• Proposals must be submitted electronically via email to the Contracting Officer and Contract Specialist.

• Evaluation will be based on Technical Capability and Price.

• Technical evaluation will assess compliance with solicitation requirements and the PWS.

• Price evaluation will be for reasonableness using FAR 15.404-1 techniques.

• Quotes must be valid for a minimum of 45 calendar days.

• Specific submission requirements include a Business Coversheet, Technical Capability documentation, and a Firm-Fixed Price proposal.

• The acquisition is listed as "UNRESTRICTED."

• The solicitation incorporates FAR and DFARS clauses by reference and in full text.

• Key attachments include the PWS, Pricing Workbook, and Q&A.

• Payment will be made via Wide Area WorkFlow (WAWF).

• Cybersecurity Maturity Model Certification (CMMC) Level 2 (Self) is required for information systems processing, storing, or transmitting FCI or CUI.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal services for digitizing fingerprints and transmitting them to the State of Michigan to obtain Criminal History Record Information (CHRI) for background investigations.

• Digitize hardcopy fingerprint cards and electronically transmit prints and associated Personally Identifiable Information (PII) to the State repository.

• Ensure complete responses are received, including "No Record" results and pertinent criminal history data.

• Provide a single point of contact for follow-up with the State repository if responses are not received.

• Provide status updates on submissions upon government request.

• Submit supporting documentation for invoicing purposes, including an itemized list of DCSA Case Number, Case Name, or subject's last name, and CLIN information.

• Results are to be provided IAW PWS Section 5.2.2.1, 100% of the time.

• Maintained file of all current, required documentation, including any and all updates.

• Complete responses provided as described in the PWS 100% of the time.

• 100% response rate within one (1) business day when a hardcopy fingerprint cannot be processed.

• Period of Performance (PoP): One (1) 12-month base period plus four (4) 12-month option periods (June 17, 2026 - June 16, 2031).

• Place of Performance: Contractor's facility.

• Quality Control: Contractor shall develop and maintain an effective quality control program and Quality Control Plan (QCP).

• Security: Personnel must be U.S. Persons with U.S. Citizenship verification. No required level of investigation beyond this verification.

• Training: Required training includes OPSEC Awareness, Privacy Act and PII Training, and CUI Training. Certificates of completion must be submitted within 30 days of contract award and annually thereafter.

• Data Handling: All PII must be handled IAW the Privacy Act of 1974. Controlled Unclassified Information (CUI) must be handled according to specified DoD regulations. Sensitive unclassified information must be protected.

• Communication: Official US Government business must be transmitted via US Government or official company email accounts only.

• Government Furnished Items/Services: Not Applicable.

• Contractor Furnished Items/Services: Contractor shall furnish all supplies, equipment, facilities, materials, and services not listed as Government furnished.

Solicitation / RFP / RFQ

This document provides instructions for offerors responding to a Request for Quotation (RFQ). It outlines the required proposal submission process and content.

Proposals must be submitted electronically via email to the Contracting Officer and Contract Specialist by May 21, 2026, at 1500 EST.

• Submission Deadline: May 21, 2026, 1500 EST.

• Proposal Content:

  1. Business Coversheet (PDF format): Must include Solicitation Number, Company Name/Address, CAGE code, Unique SAM ID, TIN, POC information, Signature, Acceptance of DCSA terms, Attestation to compliance with specific FAR/DFARS clauses (FAR 52.204-24; DFARS 252.239-7009; DFARS 252.204-7020; DFARS 252.204-7021), and Attestation of authorization for "hard card scanning" for/with Michigan State Police.
  2. Technical Capability: Documentation or product literature demonstrating proposed items/services conform to PWS and solicitation requirements.
  3. Price: A firm-fixed price proposal structured according to the solicitation's line item and pricing structure.

• Quotes must be valid for a minimum of 45 calendar days after Government receipt.

Not explicitly stated in this document.

• The Government is not liable for any costs incurred by the Offeror when submitting a proposal.
• This document references FAR 52.212-1 "Instructions to Offerors--Commercial Items" and includes addenda.

Form / Attachment / Pricing Sheet

This document is a pricing workbook (Excel file) for the opportunity. Bidders are required to fill out all highlighted areas within this workbook to provide their pricing details.

• CLINs (Contract Line Item Numbers): The workbook details various CLINs, including "Deliverables" and "Michigan Fingerprint Channeling," for a base period and four option years (OY1-OY4), plus a 6-month extension.
• Period of Performance: Each CLIN has a defined period of performance, spanning from June 17, 2026, to December 17, 2031.
• Quantity: Quantities are specified for each CLIN, with varying numbers for fingerprint channeling services across the periods.
• Unit Price & Total Price (NTE): Unit prices are not specified for deliverables (Lot), and are left blank for fingerprint channeling. Not-to-Exceed (NTE) total prices are listed as "NSP" for deliverables and "0.0" for fingerprint channeling.
• Instructions: A clear instruction states, "Vendor must fill out all highlighted areas."

This pricing workbook is critical for bidders to accurately calculate and submit their proposed costs for the opportunity. Bidders must complete all required fields, particularly those highlighted, to ensure their submission is compliant and complete. The structure of the CLINs and periods of performance provides a framework for cost estimation over the potential contract duration.

Amendment / Modification

This amendment (0002) to Solicitation HS002126QE023 extends the response due date to May 21, 2026, at 1500 EST. It also updates FAR and DFARS clauses, security standards, Instructions to Offerors, and required attestations.

• Response Due Date: Extended from April 23, 2026, to May 21, 2026.

• Contract Clauses:

  • DFARS Clause 252.204-7020 (NIST SP 800-171 DoD Assessment Requirements) is incorporated by reference.
  • DFARS Clause 252.204-7021 (Contractor Compliance with the Cybersecurity Maturity Model Certification Level Requirements (Nov 2025)) is incorporated by full text. This clause details requirements for CMMC status, including definitions, framework, contractor obligations for information systems processing Federal Contract Information (FCI) or Controlled Unclassified Information (CUI), and reporting requirements.

• Instructions to Offerors: Updated to reflect the new response due date and include attestations for compliance with specific FAR and DFARS clauses, including the newly added CMMC requirements.

• The proposal submission deadline has been extended to May 21, 2026, at 1500 EST.

• Offerors must now attest to compliance with updated FAR and DFARS clauses, including specific Cybersecurity Maturity Model Certification (CMMC) requirements as detailed in DFARS 252.204-7021.

Amendment / Modification

Amendment 0001 modifies the solicitation HS002126QE023.

• The "Header Miscellaneous Text" has been modified.
• Attachment 0001 (PWS) has been added.
• Attachment 0002 (Pricing Workbook) has been added.
• Attachment 0003 (Q&A) has been added to Section J of the solicitation.

This amendment adds new attachments and modifies existing text, which may impact proposal preparation and submission. Bidders should review the newly added attachments and any modified text for changes to requirements or instructions.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the solicitation HS002126QE023.

• Volume Numbers: The spreadsheet indicates yearly estimated maximum amounts of fingerprint submissions to the state of Michigan only, not to the FBI.
• Process Flow: The selected vendor will digitize hardcopy fingerprint cards from DCSA, transmit prints and associated Personally Identifiable Information (PII) to the Michigan state repository for a state-only background check (CHRI). The FBI is not involved in this process.
• Place of Performance: Work is to be performed at the vendor's facility upon receipt of materials.

This Q&A clarifies key aspects of the scope of work, particularly regarding volume estimates, the specific process for background checks, and the location where the work will be performed. Bidders should update their understanding of these requirements based on these clarifications.

Solicitation / RFP / RFQ

This solicitation is for "Michigan Fingerprint Channeling" services, aimed at obtaining criminal history record information (CHRI) for the State of Michigan. The acquisition is set aside for "Small Business" and has a North American Industry Classification Standard (NAICS) code of 518210, with a size standard of USD 40,000,000.00.

• The core service involves fingerprint channeling for CHRI.

• Deliverables are tied to specific option periods, with quantities specified for each.

• The work is to be performed in accordance with the Performance Work Statement (PWS).

• The contract type is anticipated to be Firm Fixed Price.

• The period of performance includes a Base Year (June 17, 2026 - June 16, 2027) and multiple Option Periods extending up to December 17, 2031.

• An option to extend services for up to 6 months is included (FAR 52.217-8).

• The total contract duration, including options, shall not exceed 66 months (FAR 52.217-9).

• Proposals must be submitted electronically via email to the Contracting Officer and Contract Specialist by April 23, 2026, at 03:00 PM Eastern Standard Time.

• Quotes must be valid for a minimum of 30 calendar days.

• Required submission components include a Business Coversheet (PDF), technical documentation/product literature, and a firm-fixed price proposal using the provided Pricing Workbook (Attachment 0002).

• Evaluation will be based on Technical Capability and Price.

• Technical evaluation will assess if proposals meet all requirements in the solicitation and PWS.

• Price will be evaluated for reasonableness, including the evaluation of options.

• This acquisition is set aside for Small Business.

• The solicitation incorporates FAR clauses by reference and in full text, including those related to commercial items, payment instructions (WAWF), and special contract requirements.

• Attachments include a PWS (Attachment 0001) and a Pricing Workbook (Attachment 0002).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personal services for digitizing fingerprints and transmitting them to the State of Michigan to obtain Criminal History Record Information (CHRI) for background investigations.

• Digitize hardcopy fingerprint cards and electronically transmit prints and associated Personally Identifiable Information (PII) to the State repository.

• Ensure the government receives a complete response for each applicant, including "No Record" results and any pertinent criminal history data.

• Provide disposition information, sentencing, correction supervision, and release details.

• Include records sealed by law if accessible by State and local criminal justice agencies.

• Act as a single point of contact for follow-up with the State repository if a response is not received.

• Provide submission status upon government request.

• Process bad prints by contacting the COR within one business day with instructions for correction or reprint.

• Complete responses, including "No Record" results, must be provided 100% of the time.

• Bad print processing requires a 100% response rate within one business day.

• Maintain a file of all current, required documentation.

• Period of Performance: One 12-month base period (June 17, 2026 - June 16, 2027) plus four 12-month option periods (through June 16, 2031).

• Place of Performance: Contractor's facility.

• Quality Control: Contractor must develop and maintain an effective Quality Control Plan (QCP) and submit it within 30 calendar days of award.

• Training: Contractor personnel must complete OPSEC Awareness Training, Privacy Act and PII Training, and DoD Mandatory CUI Training within 30 days of award, with annual refreshers.

• Security: Contractor personnel will not have unsupervised access to Government systems. All CUI must be handled IAW DoD regulations. OPSEC requirements must be followed.

• Personnel: Contractor must provide a Contract Manager and an alternate, available during specified hours.

• Reporting: Monthly submission of supporting documentation for invoicing purposes via Excel spreadsheet.

• Communication: Use official US Government or company email for transmitting official business. No personal email accounts.

• Contract Type: Firm-Fixed-Price.

Form / Attachment / Pricing Sheet

This document is a pricing workbook containing detailed pricing information for the opportunity. Bidders are expected to use this workbook to calculate and submit their pricing. It includes instructions for filling out highlighted yellow areas.

• Full CLIN Pricing Sheet: Details Contract Line Item Numbers (CLINs) for base and option periods (OY1-OY4, 6-Month Ext). Includes CLIN Description, Period of Performance, Quantity, Unit, Unit Price, and Total Price (Not-to-Exceed). Notably, the 'Michigan Fingerprint Channeling' CLINs have a quantity but a Unit Price and Total Price of 0.0 for all periods.
• Pricing Summary by Year Sheet: Provides a summary of pricing options for LexisNexis, focusing on "Full Production Pricing." It outlines Firm-Fixed-Price (FFP) details with increasing quantities of subjects per month for each contract period (Base through Option Period 4) and mentions a "GSA List Price" and "Monthly Price to DCSA."
• Full Pricing Sheet: Further elaborates on "Full Production Pricing" for LexisNexis ProMonitor (Alert Service). It breaks down pricing by Base Period (up to 5M Monitored) and Option Periods 1-4 (up to 8M, 9M, 10M, and 11M Monitored, respectively). It includes fields for Unit Price per Subject per Month, Quantity (Subjects per Month), # Months, Total List Price, DCSA Discount, and TOTAL FFP TO DCSA.

This workbook is critical for bidders to understand the cost structure of the opportunity and to prepare their financial proposals. Bidders must carefully review and complete the highlighted sections to ensure accurate pricing submission. The structure suggests a Firm-Fixed-Price contract with pricing based on the number of subjects monitored monthly, with specific line items for deliverables and fingerprint channeling services.