Mid-Atlantic Tribal Health Center General Maintenance

Amendment / Modification and Questions & Answers

This amendment (0001) to Solicitation 75H71526R00003 for general maintenance services for the Mid-Atlantic Tribal Health Center introduces the following key changes:

• Inclusion of FAR Clause: FAR 52.223-2, Reporting of Biobased Products Under Service and Construction Contracts.

• New Document: A Question and Answer (Q&A) document is provided, clarifying various aspects of the solicitation.

• Proposal Due Date Extension: The bid due date has been extended by three days, from February 9, 2026, to February 12, 2026, at 5:00 PM ET.

• Proposal Submission:

  • File Size: If total attachments exceed 25MB, bidders should request a secure data transfer service from the Contracting Officer.
  • Evaluation Factors: Factors "v. Proposal," "iii. Technical Conformance," and "iv. Design" can be incorporated into one. Submission should split content based on pricing of skill/service.
  • "Design" Factor: Covers work control procedures, scheduled service dates, trap installation schedule, and a draft pest control plan.
  • "Technical Conformance" Factor: Covers Technical Competence and required licensure.
  • Forms: SF1449 and IHS IEE forms should be submitted within the Pricing Volume.

• Contract Type & Pricing:

  • The requirement is new.
  • The government intends to award a firm fixed-price Blanket Purchase Agreement (BPA) for annual maintenance services.
  • Pricing will be per hour per skill/service, as detailed in Section P of the solicitation, and should be split out in a spreadsheet.
  • A two-hour minimum charge applies for any service provided and completed.
  • Different fixed-rates for non-routine/emergent hours should be proposed.
  • The contractor is not required to be on-site daily; services are on an as-needed basis.

• Scope of Work:

  • Initial list of items will be requested within the first 30 days of contract award.
  • Electrical work is limited to low voltage tasks (adding, changing, repairing outlets).
  • Pest removal includes mice, snakes, etc. (not insects), requiring general cleaning and disinfection.
  • Specific quantities for window washing (Fl. 1-52 windows, Fl. 2-20 windows) and HVAC units (3 Roof HVAC units) are provided for pricing.

• Materials & Equipment:

  • The government will supply bulbs and filters only.
  • Contractors are responsible for providing hand tools, power tools, screws, washers, and other materials.
  • Contractors can submit material costs for consumed materials with a flat rate markup for transport and handling.

• Meetings: Remote attendance for meetings is permitted.

• Bidders must acknowledge receipt of this amendment.

• The proposal submission deadline is now February 12, 2026, at 5:00 PM ET.

• Proposals must incorporate the clarified submission instructions for evaluation factors and forms.

• Pricing proposals should reflect the firm fixed-price per hour per skill/service structure, including non-routine rates, and account for contractor-provided materials.

Solicitation / RFP / RFQ

This solicitation seeks general facility maintenance services for the Mid-Atlantic Tribal Health Center (MATHC) in Charles City, VA. The MATHC is a new clinic providing primary care, pharmacy, dietary, dental, and behavioral health services. The objective is to procure a contractor capable of performing various maintenance tasks to ensure the clinic's operational readiness.

• Provide all necessary equipment, labor, supplies, tools, materials, and transportation.

• Services include, but are not limited to: light electrical work (outlets, wiring, fixture repair), carpentry (appliance installation, baby changing stations, soap dispensers, hole drilling), emergent plumbing, monthly pest control (ants, spiders, crickets, etc.), semi-annual window washing, HVAC unit cleaning, and semi-annual exterior building power washing.

• Contractor must provide proof of Class B minimum license and insurance, and pest control certification (or subcontracting).

• Personnel must be capable of respectful communication.

• Safety data sheets for pesticides/chemicals must be provided.

• All work must be performed in a manner that limits exposure of third parties to pesticides or chemicals.

• Contractor and employees must be licensed and permitted to operate necessary equipment.

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ) agreement for general maintenance.

• Period of Performance: Starts immediately upon award, with potential for four (4) additional option years.

• Estimated Value: Not explicitly stated, but a firm fixed-price Blanket Purchase Agreement is contemplated.

• Place of Performance: 2401 Roxbury Road, Charles City, VA 23030.

• Hours of Operation: Monday-Friday, 8:00 am to 4:30 pm, closed federal holidays.

• Minimum Guarantee: Two hours for any order.

• Offer Due Date: February 9, 2026, 17:00 ET.

• Site Visit Recommended: Scheduled by the Contracting Officer. February 2, 2026, 11:00 AM - 2:00 PM ET.

• Evaluation Basis: Trade Off.

• Evaluation Factors: Price, Past Performance, Technical Conformance, Design, and Proposal.

• Proposal Submission: Instructions are detailed in FAR 52.212-1.

• Set Aside: 100.00% for Indian Small Business Economic Enterprise (ISBEE).

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Size Standard: $45 Million.

• Wage Determination: WD 2015-4313.

• Invoices must be submitted monthly via the Invoice Processing Platform (IPP).

• Minimum insurance requirement: $500,000.00 per person, per occurrence, and property damage.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Criteria: Offerors must meet the definition of an "Indian Economic Enterprise" at the time of offer, contract award, and throughout the contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may require documentation of eligibility, and awards may be subject to protest.
• Registration: Successful offerors must be registered with the System of Award Management (SAM).
• Representation Section: Offerors must indicate whether they represent that their entity meets the definition of an "Indian Economic Enterprise" with "Indian Ownership" under the Buy Indian Act.
• Required Fields: Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, DUNS Number, Certifying Signature, and Print Name.

This form is critical for any bidder intending to participate in opportunities designated under the Buy Indian Act. Bidders must accurately complete this form to self-certify their eligibility. Failure to meet the criteria or provide accurate information can lead to disqualification or penalties. It also highlights the need for SAM registration and potential documentation requirements.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, issued by the U.S. Department of Labor. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work in specific geographic areas. This document is crucial for bidders to understand the labor costs associated with the opportunity.

• Occupational Listings: Contains a comprehensive list of job titles, their corresponding occupational codes, and the minimum hourly wage rate.
• Fringe Benefits: Indicates that fringe benefits are required and specifies the Health & Welfare rate ($5.55 per hour or $222.00 per week).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage rate adjustments).
• Vacation and Holidays: Outlines paid vacation and holiday provisions.
• Footnotes: Provides specific details and exclusions for certain occupations, such as computer employees and hazardous pay differentials.
• Conformance Process: Details the procedure for establishing wage rates for unlisted occupations.

Bidders must use this wage determination to accurately calculate labor costs for their proposals. Failure to comply with these minimum wage and benefit requirements can lead to bid disqualification or contract non-compliance. The document specifies the minimum hourly rates for a wide range of occupations, ensuring fair labor practices for employees working on federal contracts.