Middle Fork Ranger District Custodial Janitorial
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The USDA Forest Service, Willamette National Forest, is soliciting proposals for Custodial Janitorial Services for the Middle Fork Ranger District in Westfir, OR. This is a Total Small Business Set-Aside combined synopsis/solicitation (RFQ 1240BE26Q0021) for performance-based janitorial services. Offers are due by February 17, 2026, at 15:30 PST.
Scope of Work
The contractor will provide comprehensive janitorial cleaning services for the U.S. Forest Service Administrative Office building (22,000 sq ft) and the Warehouse Restrooms/Exercise room (4,500 sq ft) at the Middle Fork Ranger Station and Visitor Information Center. Services include routine cleaning of restrooms, various floor types, trash removal, breakroom cleaning, window cleaning, and periodic carpet shampooing. The contractor must furnish all labor, equipment, supervision, transportation, and supplies, with the exception of specific government-furnished items such as trash liners, paper towels, liquid soap, toilet paper, and dispenser batteries. A key requirement is the implementation of a quality control program and the use of bio-based cleaning products, as mandated by FAR 52.223-2.
Contract & Timeline
- Type: Combined Synopsis/Solicitation (RFQ)
- Set-Aside: Total Small Business
- Period of Performance:
- Base: March 1, 2026, through December 31, 2026
- Option Year 1: January 1, 2027, through December 31, 2027
- Option Year 2: January 1, 2028, through December 31, 2028
- Place of Performance: Middle Fork Ranger Station, 46375 Highway 58, Westfir, OR 97492
- Offer Due Date: February 17, 2026, 15:30 PST
- Questions Due Date: February 13, 2026, 12:00 PM Pacific Time
Submission & Evaluation
Offers must be submitted electronically via email to Jared.Machgan@usda.gov and include the solicitation number, offeror details (name, address, phone, UEI), and separate documents addressing evaluation factors. Offerors must have an active registration in SAM.gov and an account with IPP.gov for invoicing. A site visit is highly recommended; contact Melissa Johnson (Melissa.johnson1@usda.gov, 541-782-5233) to schedule. Award will be made on a best-value basis considering the following criteria:
- Contractor's Past Performance History: Including related projects, references, and any terminated contracts.
- Contractor's Technical Capability: In-house capabilities, subcontracted tasks, facilities, supplies, tools, and equipment.
- Experience and Qualifications: Specific individuals performing work, their skill levels, experience, and subcontractor details.
- Quality Control Plan and Proposed Work Schedule: A detailed QCP outlining monitoring, supervision, personnel, inspection checklists, and complaint resolution.
- Use of Biobased Products: Description of experience and a list of intended biobased products with their percentages and uses.
Key Clauses & Notes
This solicitation incorporates various FAR and AGAR clauses by reference and full text, including those related to options, insurance, and anti-discrimination/DEI compliance. Wage rates are determined by the Service Contract Act, as detailed in the Wage Rates.pdf attachment. Offerors must notify the Contracting Officer of any subcontracting arrangements at the time of offer submission. The USDA Ombudsman Program for Agency Protests (OPAP) is available for dispute resolution.