Military Family Readiness Workshop
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The District of Columbia Army National Guard (DCARNG) is soliciting proposals for a Military Family Readiness Workshop. This Total Small Business Set-Aside opportunity requires a contractor to provide event space, meals, and lodging for a workshop scheduled for May 15-17, 2026, within 25 miles of the DC Armory (WDC 20003). The acquisition is for a Firm Fixed-Price contract. Offers are due by March 10, 2026, at 03:00 PM Local Time.
Scope of Work
The contractor will host the Military Family Readiness Workshop, providing comprehensive services for up to 200 participants on May 16th and 100 on May 17th. Key requirements include:
- Event Space: One General Session Main Ballroom and three Breakout Rooms (each accommodating 50 people).
- Lodging:
- Five (5) double non-smoking guest rooms for the night of May 15th.
- Thirty-five (35) double non-smoking guest rooms for the night of May 16th.
- Lodging facilities must be 3-star or higher (AAA or Forbes Travel Guide) and exclude casino hotels/motels.
- Meals:
- Mid-morning snack for 100 people on May 16th.
- Lunch for 200 people on May 16th.
- Dinner for 200 people on May 16th.
- Breakfast for 100 people on May 17th.
- Detailed menus are specified in the Purchase Description.
- Additional Facility Requirements: Complimentary WIFI, Audio/Visual package for the main conference room, and on-site, free parking for up to 100 DCNG vehicles within a 2-minute walk.
Contract Details
- Contract Type: Firm Fixed Price for all items.
- Period of Performance: May 15, 2026 to May 17, 2026.
- NAICS Code: 721110 (Hotels (except Casino Hotels) and Motels), with a size standard of $40,000,000.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
Submission & Evaluation
- Offer Due Date: March 10, 2026, 03:00 PM Local Time.
- Quote Submission: Electronically to the Contract Specialist and Contracting Officer. Quotes must be UNCLASSIFIED, include all required data, and clearly describe the offeror's ability to complete deliverables. Price must be clear, concise, and structured by CLINs.
- Questions Due: March 10, 2026, 11:00 AM EST. Answers will be posted to SAM.gov.
- Quote Acceptance Period: Minimum of 60 days from the solicitation closing date.
- Evaluation: Award will be made based on best value, considering price first, then other factors such as past performance, facility quality, lodging reviews, and menu items.
Contact Information
- Primary Contact: MAJ Darrin Weaver (darrin.j.weaver.mil@army.mil)