Misawa Information Monitoring and Protection Services (IMPS)

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the IMPS (Installation Management Performance Services) requirement, clarifying aspects of the solicitation and Performance Work Statement (PWS).

• New Requirement: The IMPS requirement is a new initiative, not a follow-on to an incumbent contract.
• Clearances: Top Secret (TS) clearances are required for SSM and CST personnel, Secret for CAGs, and TS for AE. The Government will not sponsor new investigations or facility clearances; contractors must possess and maintain these.
• Staffing: Anticipated peak staffing includes TBD for SSM, 11 for CST, 6 for CAG, and 1 for AE (if requested). Surge support is not expected to be recurring.
• Contract Type: The contract will be a Firm-Fixed-Price (FFP) Indefinite Delivery/Indefinite Quantity (IDIQ) contract, with task orders driven by the construction schedule.
• Housing: Contractor personnel are responsible for their own housing, and related costs should be embedded in labor rates. Government-furnished housing is not available.
• Kardex Installer Requirement: The requirement for experience with a certified Kardex installer has been removed from the solicitation.
• SSM Authority: The Site Security Manager (SSM) has immediate authority to intervene to prevent security violations and also has reporting authority to USG representatives.
• Evaluation: The evaluation will be based on a best-value approach, not Lowest Price Technically Acceptable (LPTA). All technically acceptable offers will be ranked by price, and the award will go to the lowest fair and reasonable price that provides the best value.

Several aspects of the solicitation and PWS have been clarified or modified based on vendor questions, including the removal of the Kardex installer requirement, clarification on clearance sponsorship, and details on the evaluation methodology. The anticipated solicitation release date is on or before March 1, 2026, with an anticipated award date of August 1, 2026.

Solicitation / RFP / RFQ

This solicitation, FA520526R0004, is for Information Monitoring and Protection Services (IMPS) with a Product Service Code (PSC) of R430. The services are intended to support secure construction projects and will be used for the design, build, and accreditation of SCIFs. Certain personnel may require secret or top-secret clearances.

• Provision of all personnel, training, management, equipment, supplies, transportation, tools, materials, and supervision.

• Support for construction security surveillance services.

• Compliance with ICS 705, DoD policies, and the attached Performance Work Statement (PWS).

• Contract Type: Firm Fixed Price.

• Period of Performance: Base Year (01 Sep 2026 - 31 Aug 2027) with four Option Periods extending through 31 Aug 2031.

• Estimated Value: Not explicitly stated, but NAICS code 561612 has a size standard of $29,000,000.00.

• Offer Due Date: 01 Apr 2026, 01:00 PM.

• Submission Instructions: Offers must be submitted electronically via email to specified POCs. Proposals must include four parts: Summary and Miscellaneous Data, Technical Proposal, Past Performance Proposal, and Price Proposal.

• Evaluation Factors: Technical Capability, Past Performance, and Price. Technical Capability and Past Performance are of equal importance to price. The award will be made to the responsible offeror whose offer is most advantageous to the Government.

• The acquisition is listed as "UNRESTRICTED" with options for set-aside categories including Small Business, HUBZone Small Business, Service-Disabled Veteran-Owned Small Business (SDVOSB), Women-Owned Small Business (WOSB), Economically Disadvantaged Women-Owned Small Business (EDWOSB), and 8(a).

• The solicitation is a "DRAFT" document.

• Key attachments include the Performance Work Statement (PWS), certified cost and price data, and the DD Form 254 (Contract Security Classification Specification).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) aims to provide Information Monitoring and Protection Services (IMPS) for the successful design, build, and accreditation of Sensitive Compartmented Information Facilities (SCIFs), Secure Work Areas (SWAs), and Special Access Program Facilities (SAPFs) at Misawa Air Base, Japan. The services are critical for ensuring compliance with Intelligence Community Directive (ICD) 705 and Department of Defense (DoD) policies.

• Services: The contractor will provide nonpersonal services for IMPS, including physical, personnel, technical, administrative, and procedural security measures.

• Key Tasks: This includes construction security program management, mobilization, demobilization, closeout, interface with Access Control Facilities (ACF) and Secure Storage Areas (SSA), and providing subject matter expertise on construction and technical surveillance.

• Personnel: Services include a Site Security Manager (SSM), Construction Surveillance Technicians (CSTs), and potentially an ICD 705 Acoustic Engineer (AE). Cleared American Guards (CAGs) will also be utilized for screening and guarding.

• Projects: The scope covers construction, Furniture, Fixings, and Equipment (FF&E), CSP Creation, and accreditation of secure facilities.

• Location: Performance is required outside the Continental United States (OCONUS) at Misawa Air Base, Japan.

• Compliance with ICD 705, ICS 705, and DoD policies.

• Adherence to specific Construction Security Plans (CSPs) for each project.

• Performance will be evaluated based on a Quality Assurance Surveillance Plan (QASP).

• Specific performance objectives and acceptable quality levels (AQLs) are detailed in the Services Summary (SS) and Table 3.

• Period: The expected end-to-end timeline for these projects is 5 years.

• Place: Misawa Air Base, Japan.

• Security Clearances: Personnel require specific security clearances, including U.S. TOP SECRET for SSM and CSTs, and U.S. SECRET for CAGs. The US Government will not sponsor new investigations.

• Training: Contractors must comply with Anti-Terrorism (AT) Level I training and OPSEC training requirements.

• Equipment: The contractor is responsible for providing all necessary equipment, including X-ray machines, metal detectors, badging systems, radios, and sound testing equipment.

• Documentation: All documentation must be provided in electronic, editable, and searchable formats.

• Contract Management: The contractor must manage the contract effectively, including communication, reporting, and handling of any issues or concerns.

• Environmental, Safety, Health: Compliance with all applicable environmental, safety, and health regulations is required.

Form / Attachment / Pricing Sheet

This document is a personnel price list template for the Information Monitoring and Protection Services (IMPS) contract (FA520526Q0003). Bidders are instructed to fill out the highlighted areas, specifically providing unit prices for all personnel categories across the base year and multiple option years.

• Company Name: Field to enter the bidder's company name.
• Personnel Categories: Includes Site Security Manager (SSM), Construction Surveillance Technician (CST), Cleared American Guards (CAG), and Acoustic Engineer (AE).
• Mobilization: A separate item for mobilization costs.
• Time Units: All personnel are listed with a QTY of 1 and Unit of HOUR, except for Mobilization which is EACH.
• Pricing Structure: Separate sections for Base Year (Sept 2026 - Aug 2027) through Option Year 4 (Sept 2030 - Aug 2031), and FAR 52.217-8 Option to Extend Services (Sept 2031 - Feb 2032).
• Instructions: Bidders must fill out pricing for ALL Option Years. All unit prices are currently set to 0.0 and require bidder input.

This price list is critical for bidders to complete their proposals. It outlines the specific labor categories and contract periods for which pricing must be submitted. Accurate completion of this form is necessary for the government to evaluate the cost aspect of proposals for the IMPS contract.

Form / Attachment / Pricing Sheet

This document is an equipment price list attachment for the Information Monitoring and Protection Services (IMPS) opportunity (FA520526Q0003). Bidders are instructed to fill out the highlighted areas, specifically providing pricing for all option years.

• The price list covers a Base Year (September 1, 2026 - August 31, 2027) and four Option Years (September 1, 2027 - August 31, 2031), plus an extension under FAR 52.217-8 (September 1, 2031 - February 29, 2032).
• It itemizes various equipment required, including Secure Storage Areas, generators, office furniture, computers, printers, scanners, access control systems, metal detectors, biometrics readers, badge systems, cellphone/WiFi detectors, turnstiles, X-ray machines, non-linear junction detectors, guard booths, vehicle inspection mirrors, Sally Ports, radios, electronic documenting tablets, and PPE.
• For each item, bidders need to provide Unit Price and Total Price.
• All listed totals for the Base Year, Option Years, and the FAR 52.217-8 extension are currently $0.0, indicating that pricing needs to be entered by the bidder.

This attachment is critical for bidders to complete their pricing proposal. It outlines the specific equipment for which costs must be provided across the entire potential contract period, including all option years and the FAR 52.217-8 extension. Accurate completion of this price list is essential for the government's evaluation of proposals.

Solicitation / RFP / RFQ

This solicitation (FA520526Q0003) is for Information Monitoring and Protection Services (IMPS). The government is procuring these services to support secure construction projects.

• The contractor shall provide personnel, training, management, equipment, supplies, transportation, tools, materials, and supervision.

• Services include design, build, and accreditation of SCIFs.

• Certain personnel may require secret or top-secret clearances.

• Services will be performed in accordance with ICS 705, DoD policies, and the attached PWS.

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ) is contemplated.

• Period of Performance: Base Year (01 Sep 2026 - 31 Aug 2027) with four Option Years.

• Estimated Value: USD 29,000,000.00 (This appears to be a ceiling or estimated value, not a guaranteed amount).

• Pricing Arrangement: Firm Fixed Price.

• Offer Due Date: 01 Apr 2026, 01:00 PM.

• Proposals must be submitted electronically via email.

• Proposals must include four parts: Summary and Miscellaneous Data, Technical Proposal, Past Performance Proposal, and Price Proposal.

• Evaluation Factors: Technical Capability, Past Performance, and Price. Technical Capability and Past Performance are of equal importance to Price.

• Key Deadlines: Offer Due Date is April 1, 2026. Questions are due by a specified date/time (not explicitly stated in the provided pages, but referenced for submission).

• The acquisition is listed as UNRESTRICTED.

• NAICS Code: 561612 (Security Systems Services).

• Size Standard: Not explicitly stated, but likely related to the NAICS code.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference and full text.

• Payment will be made via Wide Area WorkFlow (WAWF).

• Inspection and Acceptance will occur at the Destination (Misawa Air Base, Japan).

• Attachments include: IMPS Misawa PWS v5, IMPS Excel Personnel Price List, and IMPS Excel Equipment Price List.

Form / Attachment / Pricing Sheet

This document is a personnel price list template for the Information Monitoring and Protection Services (IMPS) opportunity (FA520526Q0003). Bidders are instructed to fill out the highlighted areas, specifically providing unit prices for all personnel categories across the base year and four option years, plus a period for FAR 52.217-8 Option to Extend Services.

• Company Name: Field to enter the bidding company's name.
• Personnel Categories: Includes Site Security Manager (SSM), Construction Surveillance Technician (CST), Cleared American Guards (CAG), Acoustic Engineer (AE), and Mobilization.
• Contract Periods: Base Year (01 Sep 2026 - 31 Aug 2027), Option Years 1-4 (01 Sep 2027 - 31 Aug 2031), and FAR 52.217-8 (01 Sep 2031 - 29 Feb 2032).
• Pricing Structure: Requires unit prices (per HOUR or EACH) for each personnel category for each contract period.

This price list is critical for bidders to complete their proposals. It requires them to input their proposed pricing for all labor categories and contract periods, which will be a key component of the overall bid evaluation. Bidders must ensure all highlighted areas are completed accurately for all specified periods.

Form / Attachment / Pricing Sheet

This document is an equipment price list attachment for the Information Monitoring and Protection Services (IMPS) opportunity (FA520526Q0003). Bidders are instructed to fill out the highlighted areas, specifically the Company Name and Unit Price for all listed items across the Base Year and Option Years.

• Company Name: To be entered by the bidder.
• Unit Price: Bidders must provide pricing for each item listed.
• Items: Includes a comprehensive list of equipment and facilities such as Secure Storage Area (SSA)/Access Control Facility (ACF), generators, office furniture, computers, printers, scanners, various security detection devices (metal detectors, HHMD, X-Ray, etc.), turnstiles, badge systems, radios, tablets, and PPE.
• Time Periods: Pricing is required for the Base Year (01 September 2026 - 31 August 2027) and four Option Years (2027-2028, 2028-2029, 2029-2030, 2030-2031), plus an extension under FAR 52.217-8 (01 September 2031 - 29 February 2032).

This price list is critical for bidders to complete their proposals. It outlines the specific equipment and services for which pricing must be submitted, directly impacting the overall cost proposal for the IMPS contract. Bidders must carefully review each item and provide accurate unit pricing for all contract periods.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Information Monitoring and Protection Services (IMPS) for the successful design, build, and accreditation of Sensitive Compartmented Information Facilities (SCIFs), Secure Work Areas (SWAs), Special Access Program Facilities (SAPFs), and projects within Restricted/Controlled areas at Misawa Air Base, Japan.

• Provide construction security surveillance services, including physical, personnel, technical, administrative, and procedural security measures.

• Manage construction security programs, including mobilization, demobilization, and closeout.

• Provide Site Security Managers (SSMs), Construction Surveillance Technicians (CSTs), and Acoustic Engineers (AEs).

• Perform access control, screening of personnel and materials, and monitoring of construction activities.

• Conduct inspections of materials, tools, and equipment for tampering.

• Identify and document construction anomalies and variances.

• Provide infrastructure such as Access Control Facilities (ACF) and Secure Storage Areas (SSA).

• Compliance with Intelligence Community Directive (ICD) 705, Information Community Standard (ICS) 705, and Department of Defense (DoD) policies.

• Performance will be evaluated through US Government surveillance using a Quality Assurance Surveillance Plan (QASP).

• Acceptable Quality Levels (AQLs) are defined for various performance objectives, such as maintaining security clearances, proper badge visibility, timely training submission, equipment in good working order, SSM presence, monthly reporting, and provision of CUI/PII.

• Outside Continental United States (OCONUS) at Misawa Air Base, Japan.

• The expected end-to-end timeline for projects is 5 years, with a possible peak of 30 CSTs and 15 CAGs.

• Personnel must possess specific security clearances (e.g., Top Secret, TS/SCI, Secret).

• Compliance with all applicable federal, state, and local environmental, safety, and health regulations.

• Adherence to anti-terrorism and operations security (OPSEC) requirements.

• Contractor must provide all necessary equipment, including X-ray machines, metal detectors, and communication devices.

• Personnel must be trained and certified for their roles and for specific requirements like Anti-Terrorism Level I and OPSEC training.