MN ARNG State Bulk Food

Solicitation / RFP / RFQ

This document is a combined synopsis and solicitation for commercial items for bulk food supplies for the Minnesota Army and Air National Guard. It serves as the sole solicitation, and proposals are being requested in lieu of a separate written solicitation.

• Procurement of bulk food supplies.

• Task Orders will be issued monthly for estimated/anticipated bulk food requirements.

• The contract will be a Single Award Task Order Contract (SATOC), Indefinite Delivery/Indefinite Quantity (IDIQ).

• Deliveries are to over 100 locations throughout the State of Minnesota, with a significant portion at Camp Ripley.

• Contract Type: Single Award Task Order Contract (SATOC), IDIQ.

• Period of Performance: Base year of 12 months, plus four (4) ordering periods of 12 months each. The total contract term may not exceed five years and six months.

• Estimated Value: $47,000,000

• Pricing Arrangement: Firm Fixed Price.

• Solicitation Number: W912LM-26-Q-A003

• Closing Response Date: March 18, 2026, 10:00 AM CST

• Anticipated Award Date: April 15, 2026

• Proposals must be submitted electronically via email to nathan.a.skalicky.mil@army.mil and luke.d.thomsen.civ@army.mil.

• Evaluation factors include Price, Technical Approach, and Past Performance.

• Set-aside Status: None

• Size Standard: $47,000,000

• Product or Service Code: 8910

• NAICS Code: 722310

• Inspection/Acceptance: Government, 7 days

• FOB: Destination

• Delivery/Place of Performance: 15000 HWY 115, Little Falls MN 56345

• The solicitation incorporates FAR clauses and DFARS clauses as in effect through FAC 2025-06.

• Key attachments include SOW, Item Lists (Exhibit 1 & 2), and Delivery Locations (Exhibit 3).

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for commercial items for the Minnesota Army and Air National Guard. The government intends to issue a Single Award Task Order Contract (SATOC) on an Indefinite Delivery/Indefinite Quantity (IDIQ) basis for bulk food supplies. Task Orders will be issued monthly.

• State-wide bulk food contract for the Minnesota Army National Guard.

• Contract period: Base year of 12 months, plus four (4) ordering periods of 12 months each.

• Over 100 delivery locations across Minnesota, with a focus on the Twin Cities Metro area and the Little Falls/Camp Ripley Area.

• Vendor will supply prepared meals or bulk groceries.

• Items ordered are in accordance with Item Lists in Exhibit 1 and Exhibit 2.

• Delivery locations are listed in Exhibit 3.

• A Performance Work Statement (PWS) outlines contract requirements and deliverables.

• Contract Type: Single Award Task Order Contract (SATOC), Commercial Supplies, IDIQ.

• Estimated Value: $47,000,000

• Period of Performance: Base contract period is from date of award for 12 months (01 April 2026 - 31 March 2027), with potential for four additional 12-month ordering periods.

• Pricing Arrangement: Firm Fixed Price.

• FOB: Destination.

• Inspection/Acceptance: Government, 7 days.

• Solicitation Number: W912LM-26-Q-A003

• Closing Response Date: 26 February 2026, 10:00 AM CST.

• Anticipated Award Date: 18 March 2026.

• Proposals must be submitted electronically via email to the Contracting Specialist and Chief of the Contracting Office.

• Proposals must be in searchable Adobe PDF format.

• Evaluation Factors: Price, Technical Approach, and Past Performance.

• Price evaluation will consider techniques in FAR Part 12.203, including analysis of Exhibits 1 & 2, delivery costs, and historical data.

• Technical submission must demonstrate understanding of the PWS and a sound approach.

• Past performance will be evaluated using data from PPIRS and other sources.

• Set-aside Status: None.

• Size Standard: $47,000,000.

• This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued.

• Administrative Points of Contact: Nathan Skalicky and Luke Thomsen.

• The document includes numerous FAR and DFARS clauses and provisions related to contract terms, invoicing, payment, protests, and representations and certifications.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a state-wide bulk food contract for the Minnesota Army National Guard (MN ARNG), covering a base year with four 12-month ordering periods.

• Provide bulk food items, smallwares, flatware, and food preparation/serving products.

• Requires 112 delivery locations throughout Minnesota, with a significant concentration in the Twin Cities Metro area and Camp Ripley.

• Exhibit 1 lists 150 commonly used items with historical quantities (not a guarantee).

• Exhibit 2 provides examples of other purchasable items.

• Additional items may be added with concurrence.

• Vendor warehouse must be located in Minnesota.

• Deliveries between 0830 and 1500, unless coordinated otherwise.

• Vendor must provide a web interface for selectable delivery dates.

• "Rush" delivery (within 48 hours) must be accommodated, with potential for different rates.

• A pickup area must be available for orders placed 12-48 hours in advance.

• Delivery personnel must be able to access military installations.

• Products must be delivered free of damage.

• Vendor is responsible for unloading items and removing all packaging materials.

• Deliveries typically Thursdays/Fridays, occasionally weekends (no federal holidays).

• Food must be delivered at specified temperatures: frozen at 0°F or less, chilled between 32-40°F, and protected from heat below 70°F.

• Deliveries must comply with TB MED 530.

• Vendor must have an online catalog/ordering process.

• Order costs must be locked in at submission.

• Each location requires a separate login/account (Attachment 1).

• Orders require approval from the State Food Service Office via an automated system.

• Vendor must provide a video tutorial of their ordering system.

• Email confirmation of accepted orders is required, including specific details.

• Online ordering system must accept orders Monday-Friday, 0700-1700 local time.

• Substitutions require COR notification at least 24 hours prior to shipment.

• Substitutions must be similar items and can be rejected by the COR.

• Government pays the lesser of the original or substituted item cost.

• Frozen products must allow individual unit removal without defrosting others.

• Food items must be stored in compliance with TB MED 530.

• Quantities must be within 90% of ordered amount/weight.

• Food and beverage products require readable open or coded dates; a product code key must be provided if coded.

• Vendor must submit invoices to the COR.

• Contractor employees require AT Level I Awareness and iWATCH training if accessing Army installations.

Form / Attachment / Pricing Sheet

This document, titled "150 Most Used Items (Exhibit 1)", appears to be a list of food and beverage items with associated quantities and unit prices. It is likely intended to be used by vendors to provide pricing information or to indicate the types and quantities of goods required for the opportunity.

• The document lists approximately 150 distinct food and beverage items.
• For each item, columns include 'Description', 'Pack', 'Size', 'Qty', 'Price per Qty ea', and 'Total Price'.
• There are also columns for 'Reasonable Substituted Item' and vendor-specific pricing details, though these are largely empty in the provided text.
• The data is presented in a tabular format across multiple sheets, with "Exhibit 1" and "Sheet2" containing itemized lists.

Vendors should review this list to understand the specific food and beverage items, quantities, and packaging requirements. This information is crucial for preparing accurate pricing proposals and ensuring they can meet the specified needs. The presence of pricing columns suggests this may be a basis for a price-based evaluation or a request for detailed itemized quotes.

Form / Attachment / Pricing Sheet

This document, titled "Non Food Items (Exhibit 2)," appears to be a pricing sheet or a list of required non-food items for an opportunity related to bulk food services. It details specific items, their descriptions, packaging, and quantities.

• Item Description: Lists various non-food items such as "TEST STRIP SANITIZER CHLORINE," "LINER PAPER PAN QUILON," "THERMOMETER POCKET TEST," "OPENER CAN HAND HELD MANUAL," "VINEGAR WHITE DISTILLED," "TAPE PAPER CASH REGULAR THERMAL," "CONTAINER FOAM HINGED," and various thermometers and liners.
• Packaging and Quantity: Specifies the pack size and quantity required for each item (e.g., "100 CT," "1000CT," "EACH," "1 GAL").
• Pricing Columns: Includes columns for "Vendor Name of Company," "Price per Qty ea," and "Total Price," indicating that bidders are expected to provide pricing for these items. The "Reasonable Substituted Item" column suggests flexibility in item substitution.

This exhibit is crucial for bidders to understand the specific non-food supplies required for the opportunity. Bidders must use this document to prepare their pricing proposals, detailing the cost per unit and total cost for each listed item. It also provides information on acceptable substitutions, which may influence product selection and cost. The quantities listed are essential for accurate cost estimation.

Form / Attachment / Pricing Sheet

This document, titled "A 02 - SOW - Delivery locations (Exhibit 3) - MN ARNG Bulk Food.xlsx", provides a list of delivery locations relevant to the Minnesota Army National Guard (MN ARNG) Bulk Food opportunity. It serves as Exhibit 3 to the Statement of Work (SOW).

• Sheet Name: Sheet1
• Columns: Name, Street address, Address, City, State, Zip
• Locations: The document lists numerous specific locations within Minnesota, primarily associated with Camp Ripley and various National Guard facilities across the state. Each entry includes a name or designation for the location, street address, city, state (MN), and zip code.

This attachment is crucial for bidders to understand the geographical scope of the bulk food delivery requirements. It details all the specific sites where food supplies must be delivered, enabling vendors to assess logistical capabilities, potential delivery routes, and associated costs. Bidders should carefully review this list to ensure they can meet the delivery demands at all specified locations.