Mobile Medical-Grade Refrigerator and Freezer System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Health And Human Services (HHS), specifically ASPR/ORM-SNS, is soliciting proposals for 587 Mobile Medical-Grade Refrigerator and Freezer Systems. These units are essential for maintaining the Strategic National Stockpile's (SNS) cold chain program for temperature-sensitive medical products. This acquisition is a Total Small Business Set-Aside. Proposals are due March 18, 2026, at 3:00 PM Eastern Time.
Scope of Work
The requirement is for 587 portable, mobile, medical-grade refrigerator/freezer units. Key specifications include:
- Functionality: Precise temperature control (Refrigeration: 2°C to 8°C; Freezer: -20°C setpoint, -30°C to -10°C range).
- Power: Primarily AC power with rechargeable battery backup (minimum 60 hours in refrigeration mode, 12 hours in freezer mode).
- Features: Integrated, calibrated, and NIST traceable temperature sensor/data logger, LCD/LED display, internal fan-forced circulation, security lock, and audible/visual alarms.
- Capacity: Internal payload volume between 25-60 liters.
- Construction: Durable, high-impact resistant exterior, lightweight design (under 125 lbs) with carrying handles and wheels.
- Deliverables: Units, power cords, integrated batteries, calibration certificates, user manuals, and maintenance schedules.
- Warranty: Minimum 1-year on parts and labor.
Contract & Timeline
- Contract Type: Firm Fixed Price (FFP).
- Period of Performance: Anticipated base period of 18 months (April 1, 2026 – September 30, 2027), with a delivery period up to 18 months. Initial delivery of 187 units is required within 45 days of award.
- Submission Deadline: March 18, 2026, 3:00 PM Eastern Time.
- Questions Deadline: March 8, 2026, 1:00 PM Eastern Time.
- Published: February 24, 2026.
Eligibility & Evaluation
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 333415 (Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing) with a size standard of 1,250 employees.
- Evaluation Criteria: Best Value Tradeoff, considering Technical Capability (most important), Past Performance, and Price. Technical Capability and Past Performance combined are more important than Price.
Submission Instructions
Quotes must be submitted electronically via email to Akela Long (Akela.Long@hhs.gov) and Annette Wright (annette.wright@hhs.gov) with the subject line: “RFQ 75A50326Q00005 – Quote Submission". Quotes should be in two volumes: Volume I - Technical Quote (no price) and Volume II - Price/Business Quote. Award will be made without discussions; vendors should submit their best quote initially.