Mobile Medical-Grade Refrigerator and Freezer System
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Health and Human Services (HHS), specifically the Office of Assistant Secretary for Preparedness and Response (ASPR), is soliciting proposals for 587 portable, mobile, medical-grade refrigerator and freezer systems. This acquisition is a Total Small Business Set-Aside and aims to support the Strategic National Stockpile's cold chain program. Proposals are due March 18, 2026, at 3:00 PM Eastern Time.
Scope of Work
The requirement is for 587 units capable of operating primarily on AC power with rechargeable battery backup (minimum 60 hours in refrigeration mode, 12 hours in freezer mode). Key specifications include:
- Temperature Control: Refrigeration (2°C to 8°C) and Freezer (-20°C setpoint, -30°C to -10°C range).
- Features: Integrated, calibrated, NIST-traceable temperature sensor/data logger, LCD/LED display, internal fan-forced circulation, security lock, and audible/visual alarms.
- Capacity: Internal payload volume between 25-60 liters.
- Construction: Durable, high-impact resistant exterior, lightweight (under 125 lbs) with carrying handles and wheels.
- Deliverables: Units, power cords, integrated batteries, calibration certificates, user manuals, and maintenance schedules.
- Warranty: Minimum 1-year on parts and labor.
Contract & Timeline
- Contract Type: Firm Fixed Price (FFP).
- Period of Performance: Anticipated 18-month base period from award (April 1, 2026 – September 30, 2027), with delivery up to 18 months.
- Set-Aside: Total Small Business Set-Aside (NAICS 333415).
- Published Date: February 26, 2026.
- Questions Due: March 8, 2026, 1:00 PM ET.
- Proposal Due: March 18, 2026, 3:00 PM ET.
Evaluation & Submission
Award will be based on a Best Value Tradeoff, considering Technical Capability (most important), Past Performance, and Price. Technical Capability and Past Performance combined are more important than Price. Proposals must be submitted electronically in two volumes (Technical and Price/Business) via email to Akela.Long@hhs.gov and annette.wright@hhs.gov.
Past Performance: Offerors must complete Part I of the "Attachment 1 - Past Performance Survey" and forward it to their references. References must then submit the completed survey directly to Akela.Long@hhs.gov before the proposal deadline. Surveys received from the Offeror will not be considered.
Key Contacts
- Primary: Akela Long (Akela.Long@hhs.gov)
- Secondary: Annette Wright (annette.wright@hhs.gov)