Mold Damage Restoration Services

SOL #: 19JA8026Q0010Solicitation

Overview

Buyer

State

State, Department Of

U.S. EMBASSY TOKYO

WASHINGTON, DC, 20520, United States

Place of Performance

Minato-ku, JP-13, Japan

NAICS

Other Building Finishing Contractors (238390)

PSC

Maintenance Of Family Housing Facilities (Z1FA)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/1460de6adbf444c2a25b642f3f743797/view

Timeline

Posted

Dec 18, 2025

Last Updated

Jan 28, 2026

Submission Deadline

Feb 4, 2026, 1:00 AM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy Tokyo is soliciting quotations for Mold Damage Restoration Services for Apartment M108 at the Mitsui Housing Compound in Tokyo, Japan. This is a Solicitation for a firm-fixed-price Purchase Order. The U.S. Government intends to award to the lowest priced, technically acceptable, responsible company. Quotations are due by February 4, 2026.

Scope of Work

The requirement is for comprehensive mold damage restoration services, including:

Removals and restorations in living/dining rooms, kitchen/breakfast room, and bedrooms.
Replacement of three bathtubs.
Full replacement of AC duct insulation.
Installation of exhaust fans. Work must adhere to U.S. Mission to Japan safety and chemical control policies, ensuring high standards of safety, professionalism, and minimal disruption in occupied spaces.

Contract Details

Type: Firm-Fixed-Price Purchase Order
Anticipated Value: Between $25,000 and $100,000
Duration: Work to commence 2 weeks after Notice to Proceed (NTP), with completion within 45 calendar days (revised by Amendment 0001).
Guarantee: One (1) year against defects in workmanship or materials.
Set-Aside: None specified.

Submission & Evaluation

Quotations Due: 10:00 a.m., Wednesday, February 4, 2026 (Japan Standard Time).
Submission Method: Electronically to Ayaka Ogawara at OgawaraAX@state.gov. Email size must not exceed 15MB per email.
Required Components: Standard Form 18 (SF-18), Price, Representations and Certifications, and a Business Management/Technical Proposal.
Evaluation: Award will be based on the lowest priced, technically acceptable, responsible contractor. The U.S. Government may award based on initial quotations without discussions.
Amendment Acknowledgment: Offers must acknowledge receipt of Amendment 0001.

Important Notes

SAM Registration: Quoters must be registered in SAM.gov prior to submission. Failure to register may deem the quote non-responsible.
Pre-Quotation Conference: A pre-quotation conference and site visit was scheduled for Thursday, January 22, 2026. Prospective quoters were required to contact Ayaka Ogawara by January 20, 2026, to arrange entry.
Questions: Questions regarding the RFQ were due by Tuesday, January 27, 2026.
Amendment 0001: Issued on January 28, 2026, this amendment provided Questions & Answers, revised pricing and FAR clauses, and extended the Statement of Work's construction period from 30 to 45 calendar days.