Motorola APX 8500 Radios and Installation
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs, Network Contracting Office 23, is soliciting proposals for the procurement and installation of Motorola APX 8500 Radios at the Black Hills VA Health Care System in Fort Meade, SD. This is a Total Small Business Set-Aside opportunity. Offers are due by March 13, 2026, 5:00 PM CT, with questions due by March 6, 2026, 5:00 PM CT.
Scope of Work
This solicitation is for the purchase and delivery of Motorola APX8500 mobile multi-band radios, including necessary installation, software, and programming, specifically for the Fort Meade Medical Center ambulances. This is a brand-name-only procurement.
Key deliverables include:
- 4 Motorola APX8500 All Band MP Mobile Radios
- Associated components: All Band Mobile Antennas, Remote Mount Cables, APXM Dual E5 Control Heads, Auxiliary Speakers, Standard Palm Microphones, Remote Mount E5 MP
- Software licenses: Smartzone, Astro Digital CAI OP APX, P25 Trunking, Multikey Operation, APX Control Head Software, TDMA Operation
- AES Encryption and ADP
- 3 Year Essential Service and Astro Technical Assistance
- Manufacturer Certified Installation is required, along with miscellaneous device parts/equipment.
Delivery is anticipated between April 30, 2026, and June 30, 2026, and must be coordinated with the VA Logistics Warehouse. Installation and delivery must occur during normal business hours (0800-1530, Mon-Fri, excluding Federal Holidays).
Contract Details
- Contract Type: Firm-Fixed-Price
- Contract Period: Base year from March 24, 2026, to March 23, 2027
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Place of Performance: Fort Meade, SD
Submission & Evaluation
- Offers Due: March 13, 2026, 5:00 PM CT
- Questions Due: March 6, 2026, 5:00 PM CT
- Submission Method: Electronically via email to theresa.thunder@va.gov. Submissions must be in Microsoft Word or Adobe PDF for text documents and Microsoft Excel for spreadsheets. Zip files or linked documents will not be accepted.
- Required Components: Signed SF 1449, completed Price/Cost Schedule, FAR 52.212-3 representations and certifications, and acknowledged amendments.
- Evaluation Approach: Lowest Price Technically Acceptable (LPTA), based on Price and Technical acceptability.
- Technical Requirements: Offerors must demonstrate capability to provide the radios as outlined in the Statement of Work and provide an OEM authorized third-party distribution letter.
Additional Notes
Offerors must complete the required VA Privacy Training (TMS 20939). This training is for personnel without direct access to VA computer systems or sensitive information, outlining responsibilities and safeguards for VA sensitive information.