Motorola APX 8500 Radios and Installation

Amendment / Modification

This amendment modifies solicitation 36C26326Q0388 for Motorola Radios.

• Vendor Questions: Responds to vendor inquiries regarding installation scope and software license terms (perpetual).

• Price/Cost Schedule: Edits Line Item 19, which pertains to the labor for device installation.

• Statement of Work (SOW): Edits the SOW, including clarifications on installation scope and details for various radio components and services.

• Price/Cost Schedule (specifically Line Item 19)

• Statement of Work (SOW)

• The amendment clarifies pricing for installation labor and confirms software licenses are perpetual.

• No explicit changes to offer receipt deadlines are mentioned, but bidders should ensure their offers reflect these updates.

Solicitation / RFP / RFQ

This solicitation is for the purchase and delivery of Motorola APX8500 mobile multi-band radios, including installation, software, and programming, for the Fort Meade Medical Center ambulances. This is a brand-name-only procurement.

• Motorola APX8500 All Band MP Mobile Radios (4 units)

• All Band Mobile Antennas (4 units)

• Remote Mount Cables (8 units)

• Software Licenses (Smartzone, Astro Digital CAI OP APX, P25 Trunking, Multikey Operation)

• APXM Dual E5 Control Heads (4 units)

• Auxiliary Speakers (8 units)

• AES Encryption and ADP (4 units)

• APX Control Head Software (4 units)

• Remote Mount E5 MP (4 units)

• Standard Palm Microphones (8 units)

• TDMA Operation (4 units)

• 3 Year Essential Service (4 units)

• Device Installation (1 unit)

• Device Miscellaneous Device Parts/Equipment (1 unit)

• Astro Technical Assistance (1 unit)

• Manufacturer Certified Installation Required

• Standard Warranty (3 years post-installation)

• Contract Type: Firm-Fixed-Price

• Contract Period: Base (03-24-2026 to 03-23-2027)

• Offers must be submitted electronically via email to theresa.thunder@va.gov in Microsoft Word or Adobe PDF format for text documents and Microsoft Excel for spreadsheets. Zip files or linked documents will not be accepted.

• Key submission components include: signed SF 1449, completed Price/Cost Schedule, FAR 52.212-3 representations and certifications, and acknowledged amendments.

• Evaluation Approach: Lowest Price Technically Acceptable (LPTA). Offers will be evaluated on Price and Technical acceptability.

• Technical Portion: Must demonstrate capability to provide radios as outlined in the SOW. Requires OEM authorized third-party distribution letter.

• Questions Deadline: March 6th, 2026, 5:00 PM CT.

• This acquisition is a set-aside for Small Business.

• Delivery is anticipated between April 30, 2026, and June 30, 2026, subject to change.

• Vendor must coordinate delivery with VA Logistics Warehouse.

• Installation and delivery must occur during normal business hours (0800-1530, Mon-Fri, excluding Federal Holidays).

• Offerors must complete required VA Privacy Training (TMS 20939).

Form / Attachment / Pricing Sheet

This document, "TMS 20939 - VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information Training," outlines the "basic" privacy training requirement for contractors, volunteers, or other personnel who do not use VA sensitive information or protected health information (PHI) in any form, or do not have access to VA computer systems containing such information. It details the responsibilities for protecting VA sensitive information and outlines the relevant privacy laws and rules.

• Defines VA Sensitive Information and Protected Health Information (PHI).
• Explains "incidental" disclosures and provides examples.
• Lists safeguards personnel must follow to secure VA sensitive information.
• Details six key privacy laws and statutes governing the VA (FOIA, Privacy Act of 1974, HIPAA, 38 U.S.C. 5701, 38 U.S.C. 7332, 38 U.S.C. 5705).
• Outlines privacy rules concerning use and disclosure, and enforcement.
• Includes a section for employee and contractor agency information to be completed and submitted for data entry into the Talent Management System (TMS).

This document is crucial for any bidder whose personnel will not have direct access to VA sensitive information or VA computer systems. It clarifies the mandatory basic privacy training requirements, defines what constitutes sensitive information, and outlines the expected conduct and safeguards. Bidders must ensure their personnel complete this training and understand their responsibilities regarding VA sensitive information to comply with VA regulations. Failure to comply can result in civil and criminal penalties.