Mountain Home CBOC New Lease

Solicitation / RFP / RFQ

The Department of Veterans Affairs (VA) is seeking to lease approximately 13,272 ABOA of medical clinical space in Mountain Home, Arkansas. The space is intended for community-based outpatient clinic needs for Veterans and must be on the first floor and contiguous. The property must also include 70 on-site surface parking spaces.

• Maximum of 13,272 ABOA of medical clinical space.

• Space must be on the first floor and contiguous.

• Must include 70 on-site surface parking spaces.

• Property must be outside the 100-year flood plain.

• Space must not be in close proximity to incompatible uses (e.g., liquor establishments, cannabis dispensaries, drug/alcohol treatment centers, correctional facilities, firearm establishments, railroad tracks, flight paths).

• Space must not be in close proximity to residential neighborhoods or industrial areas.

• Space must not be within a building containing apartment space or other living quarters.

• Space must be in close proximity to amenities such as restaurants, hotels, pharmacies, and shopping.

• Offered space must be compatible with VA's intended use.

• Lease term: 10 years, with 5 years firm.

• Type: Full-service lease.

• Occupancy: February 2028.

• Interested offerors (owners, brokers, or legal representatives) must submit information via email.

• Submission deadline: No later than 1:00 p.m. Central Standard Time (CST) on 01/29/2026.

• Submission to: Jeffrey Weaver, Department of Veterans Affairs, Regional Procurement Office-Central, via email at jeffrey.weaver20@va.gov.

• Questions submission period: 01/12/2026 through 01/23/2026, 8:00 a.m. to 4:30 p.m. CST Monday-Friday.

• Questions will be answered on 01/26/2026.

• Set-Aside: SBA (Small Business Administration).

• Offeror must be a Small Business.

• Interested Party MUST be registered and Active in SAM.gov and provide a Unique Entity ID Number (UEI).

• The delineated area for consideration is bounded by Arkansas Avenue (North), Highway 412 (East), Highway 412/62 (South), and Rodeo Drive (West).

• Solicitation Number: 36C25626R0032.

• NAICS Code: 531120.

• Product Service Code: X1DB.

Form / Attachment / Pricing Sheet

This document, "EXHIBIT J - Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021)," is a representation form that offerors must complete if required by the solicitation. It addresses compliance with Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019.

• Prohibition: Details the restrictions on procuring or obtaining equipment, systems, or services that use covered telecommunications equipment or services as a substantial or essential component or critical technology.
• Definitions: Clarifies terms such as "backhaul," "covered telecommunications equipment or services," and "critical technology."
• Procedures: Instructs offerors to check the System for Award Management (SAM) for excluded parties.
• Representation: Requires offerors to represent whether they:
  • Will or will not provide covered telecommunications equipment or services to the Government.
  • Do or do not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services, after conducting a reasonable inquiry.
• Disclosures: Outlines the specific information that must be provided if an offeror represents "will" or "does" in the above representations. This includes details about the entity producing the equipment/service, descriptions of the equipment/service, and explanations of its proposed use.
• Signature Block: A section for the offeror or their authorized representative to sign and date.

Bidders must carefully review this document to determine if they need to complete the representation and provide the required disclosures. Failure to comply with these requirements may impact their ability to be awarded a contract. The information provided in this representation is crucial for the Government to assess compliance with federal regulations regarding telecommunications and video surveillance equipment.

Form / Attachment / Pricing Sheet

This document, "EXHIBIT C SECURITY REQUIREMENTS - FACILITY SECURITY LEVEL II," outlines specific security requirements for a facility. It details obligations for the Lessor and rights of the Government concerning security measures.

• Definitions: Clarifies terms like "Critical Areas" and "Design-Basis Threat (DBT)."
• Facility Entrances, Lobby, Common Areas, Non-Public, and Utility Areas: Covers employee access control, screening requirements, accommodation of retail/mixed-use space, public restroom access, securing critical areas, visitor access control, and restrictions for public spaces.
• Interior (Government Space): Addresses identity verification and formal key control programs.
• Sites and Exterior of the Building: Includes requirements for signage, landscaping, HAZMAT storage, placement of receptacles/containers/mailboxes, and parking.
• Security Systems: Details requirements for Security System Testing and Maintenance, Video Surveillance Systems (VSS), Intrusion Detection Systems (IDS), Duress Alarms, and overall Security Systems Design.
• Structure: Outlines requirements for windows (lock ground floor windows) and building systems (emergency generator protection, securing air intake grilles).
• Operations and Administration: Covers Facility Security Committees, access to building information, and construction security plans.
• Cybersecurity: Prohibits connecting building access control systems to federal IT networks and outlines procedures for cybersecurity incidents and recommended cyber protection measures.

This document is crucial for bidders to understand the security standards and physical security measures required for the leased space. It details the Lessor's responsibilities in implementing and maintaining these security features, which will impact the overall cost and operational aspects of the facility. Bidders must ensure their proposals account for these extensive security requirements.

Solicitation / RFP / RFQ

This document, "SOLICITATION PROVISIONS (Acquisition of Leasehold Interests in Real Property)," outlines the instructions and terms for offerors responding to a solicitation for the acquisition of leasehold interests in real property. It details the procedures for submitting proposals, modifications, and revisions, as well as conditions for late submissions and withdrawals.

• Proposals must be submitted on prescribed Government forms or copies thereof, and must be signed. For partnerships, the names of the composing partners must be included.

• Offerors must acknowledge receipt of any amendments to the solicitation by the specified date and time.

• Proposals may be submitted in paper media unless other methods (e.g., electronic commerce, facsimile) are permitted.

• Offerors may submit proposals that depart from stated requirements, but must clearly identify and explain the deviations and their comparative advantage to the Government.

• The Government intends to award a lease to the responsible offeror whose proposal represents the best value.

• The Government may reject any or all proposals, waive informalities, and conduct discussions with offerors within the competitive range.

• Late proposals and revisions are generally not considered unless specific conditions are met (e.g., mailed by a certain date, Government mishandling, Express Mail, electronic commerce).

• Offerors may submit modifications to proposals at any time before the solicitation closing date and time, or to correct mistakes before award.

• Revised proposals may only be submitted if requested or allowed by the Contracting Officer.

• The Government may determine a proposal unacceptable if prices are materially unbalanced.

• Post-award debriefings may include the successful offeror's evaluated cost/price, technical rating, overall ranking, and rationale for award.

• Offerors are required to be registered in the System for Award Management (SAM) at the time of award and maintain registration throughout contract performance.

• Offerors must provide their unique entity identifier and EFT indicator.

• The document references provisions related to Federal Acquisition Supply Chain Security Act Orders, requiring offerors to represent that they have conducted a reasonable inquiry regarding covered articles or sources.

• Specific provisions referenced include:

  • 552.270-1 Instructions to Offerors – Acquisition of Leasehold Interests in Real Property (JUN 2011)
  • 552.270-3 Parties to Execute Lease (JUN 2011)
  • 52.233-2 Service of Protest (SEP 2006) (Variation)
  • 52.215-5 Facsimile Proposals (OCT 1997)
  • 552.270-35 System for Award Management – Leasing (DEC 2024)
  • 52.204-6 Unique Entity Identifier (OCT 2016)
  • 52.204-29 Federal Acquisition Supply Chain Security Act Orders – Representation and Disclosures (DEC 2023)

Form / Attachment / Pricing Sheet

This document is Exhibit I, a "Register of Wage Determinations" issued by the U.S. Department of Labor, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for contracts performed in specific areas of Arkansas.

• Area: Arkansas Counties of Baxter, Boone, Cleburne, Fulton, Independence, Izard, Jackson, Marion, Searcy, Sharp, Stone, Van Buren, White, Woodruff.
• Occupational Listing: Details numerous job classifications (e.g., Administrative Support, Automotive Service, Health Occupations, Technical Occupations) with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that required fringe benefits follow the occupational listing, with specific details provided later in the document (Health & Welfare: $5.55/hour; Health & Welfare EO 13706: $5.09/hour).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments).
• Vacation and Holidays: Outlines contractor requirements for paid vacation and holidays.
• Footnotes: References specific footnotes for certain occupations (e.g., Computer Employees, Air Traffic Controllers) that may have special conditions or exclusions.

This document is crucial for bidders as it establishes the minimum labor costs that must be factored into their proposals for any contract awarded under this wage determination. Bidders must ensure their proposed wages and benefits meet or exceed these requirements for all listed occupations to ensure compliance with the Service Contract Act.

Form / Attachment / Pricing Sheet

This document, Exhibit B, outlines specific agency requirements and provides a floor plan and parking plan for the opportunity. It details physical space requirements, utility needs, and site layout.

• Agency Specific Requirements: Details on electrical power (3-phase 277/480V, 200 amp CT power outlet), generator power transfer switch for critical areas, HVAC system requirements (including TIL requirements and dedicated AC for IT closet), female hygiene dispensers, ADA-compliant restrooms, automatic doors, VA signage, covered awning with lift, soundproofing in clinical areas, privacy tinting for windows, and specific setback distances.
• Floor Plan: Illustrates the layout of various rooms including waiting rooms, clinical spaces, exam rooms, restrooms, medication rooms, lab areas, IT closets, and breakrooms, with specified square footage for each.
• Parking Plan: Depicts the parking lot layout, indicating a total of 70 spaces, with specific areas designated for different numbers of parking spots.

This exhibit is crucial for bidders to understand the physical and technical specifications of the facility where services will be performed. It informs requirements for construction, renovation, utility setup, and site preparation, directly impacting the scope and cost of proposals.

Form / Attachment / Pricing Sheet

This document is a fillable PDF form (Form 1364) titled "Proposal to Lease Space." It is intended for entities proposing to lease space to the government.

• The form requires detailed information about the proposed lease space, including:
  • Lessor information -Property location and description -Building specifications (size, age, condition, etc.) -Lease terms (rent, duration, options) -Services to be provided (maintenance, security, utilities) -Any special requirements or conditions

Bidders interested in responding to opportunities requiring leased space must complete and submit this form as part of their proposal. It is crucial for outlining the proposed lease terms and property details to meet government requirements.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217 (Rev. 11/2016), is the Lessor's Annual Cost Statement. It is used to collect estimated annual costs for services, utilities, and ownership expenses related to leased government property. Bidders will use this form to provide detailed cost breakdowns as part of their proposals or lease negotiations.

• Section I: Estimated Annual Cost of Services and Utilities: This section requires the lessor to itemize costs for cleaning, heating, electrical, plumbing, air conditioning, elevators, and miscellaneous services. It includes sub-items for salaries, supplies, contract services, fuel, and system maintenance and repair.
• Section II: Estimated Annual Cost of Ownership Exclusive of Capital Charges: This section requires the lessor to detail costs for real estate taxes, insurance, building maintenance and reserves for replacement, lease commission, and management.
• Lessor's Certification: A section for the lessor to certify the accuracy of the provided cost estimates.

This form is crucial for bidders to understand the cost components that may be factored into lease proposals or rental charges. It requires a detailed breakdown of operational and ownership expenses, which bidders must either provide or consider when formulating their offers. The information submitted on this form helps the government determine fair market value for leased space.

Form / Attachment / Pricing Sheet

This document, "EXHIBIT H PRELEASE FIRE PROTECTION AND LIFE SAFETY EVALUATION FOR AN OFFICE BUILDING," is a form used to evaluate the fire protection and life safety features of an office building. It is divided into two parts:

• Part A: To be completed by the Offeror or their representative for offered space located below the 6th floor. It includes questions about general building information, other uses in the building, automatic fire sprinkler systems, fire alarm systems, exit signs and emergency lighting, and elevators.

• Part B: To be completed by a professional engineer for offered space located on or above the 6th floor. It requires a detailed narrative report evaluating the entire building's fire safety, including general information, occupancy classifications, building construction, vertical openings, means of egress, automatic fire suppression systems, fire alarm systems, and elevators.

• Part A: Yes/No/N/A questions covering building address, floor details, building uses (restaurants, retail, etc.), sprinkler systems, fire alarm systems (including emergency voice/alarm), exit signs, emergency lighting, and elevator safety features.

• Part B: Requires a narrative report addressing specific items such as building codes, digital pictures, floor counts, square footage, hazardous fuel loads, occupancy types, construction type, vertical opening enclosures, means of egress details (exit stairs, doors, signage), emergency lighting, emergency power, fire suppression systems (sprinklers, standpipes), fire alarm system details (notification, voice capabilities), and elevator inspection certificates and operation features.

• Both parts require an "Offeror's Statement" or "Statement of Fire Protection Engineer" and an "Offeror's Statement of Correction" if work is needed to meet criteria.

This form is critical for bidders offering office space. It outlines the specific fire protection and life safety criteria that the offered space and building must meet. Bidders must ensure their proposed space complies with these requirements, and if not, they must detail how they will bring it into compliance at their own expense. The completed form serves as a record of the building's compliance and is essential for the Government's acceptance of the offered space.

Form / Attachment / Pricing Sheet

This document is a modified GSA Lease Template (L100, Rev. 9/2025) for a lease agreement. It outlines the terms and conditions for leasing space to the Government, specifically the Department of Veterans Affairs (VA).

• Lease Identification: Includes Lease Number (GS-XXP-LXXXXXXX) and Building Number (XXXXXX).
• Parties: Identifies the Lessor and the Government (acting through the VA).
• Premises Description: Details the office and related space, including rentable square feet (RSF) and ANSI/BOMA Occupant Area (ABOA).
• Lease Term: Specifies a 10-year term with a 5-year firm period, subject to termination rights.
• Rent and Consideration: Outlines the annual rent, including shell rent and operating costs, payable in monthly installments.
• Tenant Improvements (TI) and Building Specific Amortized Capital (BSAC): Details the Tenant Improvement Allowance (TIA) and associated costs.
• Construction Standards: Covers requirements for labor, work performance, materials, and building shell components.
• Utilities, Services, and Obligations: Specifies requirements for heating, air conditioning, janitorial services, and other utilities.
• Additional Terms and Conditions: Includes security requirements, modified lease paragraphs, and provisions related to federally elected officials.

This document serves as the foundational lease agreement template. Potential bidders (lessors) would use this to understand the comprehensive requirements, terms, and conditions for leasing property to the VA. It details the scope of work, financial obligations, construction standards, and operational requirements that will govern the lease agreement.

Solicitation / RFP / RFQ

This Request for Lease Proposals (RLP) solicits proposals for a lease of approximately 13,272 ANSI/BOMA square feet of space. The government will evaluate proposals to select an Offeror for award of a lease.

• The space must be located in a modern, quality building with a stone, marble, brick, stainless steel, aluminum, or other permanent material facade in good condition.

• The building must have undergone or will complete modernization or adaptive reuse for the space with modern conveniences.

• Requires 0 structured/inside parking spaces and 70 surface/outside parking spaces, secured and lit.

• May require use of part of the building roof for antenna installation.

• Offers must comply with various requirements including: Neighborhood, Parking, Location Amenities, and Public Transportation; Unique Requirements; Efficiency of Layout; Floodplains; Asbestos; Accessibility; Fire Protection and Life Safety; and Energy Independence and Security Act.

• Lease term: 10 Years, 5 Years Firm, with Government termination rights after the Firm Term with 90 days' notice.

• Lease Term Commencement Date: On or about 02-01-2028, or upon acceptance of the Space, whichever is later.

• Offers are due by 01/29/2026, no later than 1300 CST.

• Proposals must be submitted via email to JEFFREY.WEAVER20@VA.GOV.

• Award will be based on the lowest priced technically acceptable offer.

• Evaluation will consider present value price evaluation, including gross annual price per RSF and ABOA SF, parking, free rent, commission credits, A/E fees, PM fees, and overtime HVAC costs.

• NAICS code: 531120 (Exception).

• Small business size standard is available at HTTPS://WWW.SBA.GOV/SIZE-STANDARDS/.

• HUBZone Small Business Concerns may elect to waive the price evaluation preference.

• The RLP includes various documents such as a lease template, GSA forms, and agency requirements.

• Offerors must be registered in the System for Award Management (SAM) prior to the Lease Award Date.

• Specific requirements for Fire Protection and Life Safety, Environmental Considerations, and National Historic Preservation Act are detailed.

Form / Attachment / Pricing Sheet

This document, "EXHIBIT E GENERAL CLAUSES (Acquisition of Leasehold Interests in Real Property)," outlines the standard clauses and terms that will be incorporated into a lease agreement for real property. It serves as a comprehensive list of contractual obligations and rights for both the Lessor and the Government.

This exhibit details numerous clauses categorized under General, Performance, Payment, Standards of Conduct, Audits, Disputes, Labor Standards, Small Business, Cybersecurity, Adjustments, and Other. Each clause is identified by its clause number and reference (e.g., GSAR 552.270-4, FAR 52.204-13).

Key areas covered include:

• Definitions and general terms
• Subletting and assignment
• Subordination, non-disturbance, and attornment
• Default by Lessor and remedies
• Inspection and right of entry
• Delivery and condition of premises
• Maintenance and repair obligations
• Fire and casualty damage procedures
• Compliance with applicable laws
• Alterations and occupancy
• Payment terms, including prompt payment and system for award management
• Contractor code of business ethics and conduct
• Small business subcontracting requirements
• Cybersecurity and information system safeguarding
• Prohibitions related to certain hardware, software, and services (e.g., Kaspersky, ByteDance, FASCSA orders)

This document is critical for potential bidders (Lessors) as it defines the legal and operational framework of the lease. Understanding these clauses is essential for assessing the risks, responsibilities, and requirements associated with leasing property to the Government. It outlines performance expectations, payment schedules, compliance obligations, and potential remedies for default, all of which directly impact a bidder's ability to successfully perform and profit from the contract.