MSG - Food Services Contract

SOL #: 19JA8026Q0022Solicitation

Overview

Buyer

State

State, Department Of

U.S. EMBASSY TOKYO

WASHINGTON, DC, 20520, United States

Place of Performance

TOKYO, JP-13, Japan

NAICS

Food Service Contractors (722310)

PSC

Food Services (S203)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/a273fd8189274a8a8479a85bbd861d3a/view

Timeline

Posted

Mar 18, 2026

Last Updated

Jun 5, 2026

Submission Deadline

Jun 26, 2026, 4:00 AM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy Tokyo is soliciting quotations for a Food Services Contract to support the Marine Security Guards at the U.S. Embassy Housing Compound in Tokyo, Japan. This is a Firm-Fixed-Price contract, and the U.S. Government intends to award it to the responsible company submitting an acceptable quote at the lowest price. Quotations are due by June 26, 2026, at 12:00 noon JST.

Scope of Work

The contractor will provide comprehensive food services, including all labor, material, equipment, and services. Key requirements include:

Furnishing managerial, administrative, and direct labor personnel.
Preparing meals (breakfast, lunch, dinner) five days a week (Monday-Friday) between 7:30 AM and 3:30 PM, excluding designated Japanese and American holidays.
Preparing and storing meals in advance for weekends and holidays.
Meals must be prepared on-site at the Marine Security Guard Residence (MSGR).
Responsibilities cover menu planning, food provisioning, preparation, service, staffing, and quality management.
Adherence to industry standards, codes, Government regulations, and DOS guidance, including a Food Service Safety Program following FDA, USDA, and Codex Alimentarius guidelines.
Maintaining cleanliness of kitchen, dining areas, and equipment.
Providing a supervisor with nutrition and food service experience, and strong English skills (Level 3).
Providing a primary MSG Cook with a minimum of 3 years of experience, premium level food/service execution, English skills (Level 2), and a food operation license, along with up to three alternative cooks with similar qualifications.

Contract & Timeline

Contract Type: Firm-Fixed-Price.
Period of Performance: September 1, 2026, through August 31, 2027, with four one-year options to renew.
Payment: In U.S. Dollars for U.S. firms; in Japanese Yen for foreign firms.
Set-Aside: None specified. All responsible sources may submit a quotation.
Pre-quotation conference and site visit: Friday, June 12, 2026. Attendee submission deadline: Wednesday, June 10, 2026, 12:00 noon JST.
Questions Due: Wednesday, June 17, 2026, 3:00 PM JST.
Quotations Due: Friday, June 26, 2026, 12:00 noon JST.
Published Date: May 28, 2026.

Evaluation

Award will be based on the lowest priced, technically acceptable, and responsible offeror. The U.S. Embassy Tokyo intends to award based on initial quotations, but may hold discussions if necessary.

Additional Notes

Submission Method: Electronically via email to Masao Chuma at ChumaMX@state.gov. Emails must not exceed 15MB; multiple emails may be sent if needed.
SAM Registration: All U.S. Contractors must be registered in SAM prior to submitting a quotation. Overseas Contractors are recommended to be registered prior to award.
Photography is not allowed during the site visit. Incomplete quotations will not be accepted.