MT CHARLES M RUSSELL NWR QRT 1,2,3 HVAC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Fish and Wildlife Service is soliciting proposals for the removal of existing heating systems and installation of new, high-efficiency HVAC systems in three Quarters at the Charles M. Russell National Wildlife Refuge, Sand Creek Field Station in Fergus County, Montana. This is a Total Small Business Set-Aside with an estimated project magnitude between $100,000 and $250,000. Award will be a Firm-Fixed-Price contract based on Best Value. Quotes are due February 4, 2026, by 5 p.m. EST.
Scope of Work
This project involves the comprehensive replacement of heating systems with modern HVAC solutions across Quarters 1, 2, and 3. Key tasks include:
- Removal and proper disposal of existing electric baseboard, propane furnace, and propane boiler systems.
- Installation of new, high-efficiency HVAC systems, including a full system for Quarters 1 (with a 1000-gallon propane tank) and Quarters 3, and a heat pump for cooling in Quarters 2 (retaining existing furnace/ductwork).
- All new systems must be 90% energy efficient (Energy Star rated), include air cleaning capabilities, and communicate seamlessly. Load calculations (ACCA Manual N) are required.
- Deliverables include furnishing and installing all necessary equipment, piping, electrical wiring, and arranging for propane tank installation. Contractors must provide training, Operations and Maintenance Manuals, warranty information (1-year workmanship), and a 1-year maintenance contract.
- Work must comply with local building codes, IMC 2021, IECC 2021, NFPA, OSHA, ASME, ASTM, NEC, NECC, AHRI, and ASHRAE standards.
Contract Details & Eligibility
- Contract Type: Firm-Fixed-Price
- Set-Aside: Total Small Business Set-Aside (NAICS 238220, size standard $19M)
- Estimated Magnitude: $100,000 - $250,000
- Period of Performance: 120 calendar days after Notice to Proceed (anticipated March 23, 2026 - July 21, 2026).
- Bonds: Payment Bond required for awards over $35,000; Payment and Performance Bonds for awards over $150,000.
- Wage Determination: Bidders must adhere to prevailing wage rates for residential construction in Fergus, Golden Valley, and Wheatland Counties, Montana, as outlined in the provided Wage Determination document.
Submission & Evaluation
- Quotes Due: February 4, 2026, by 5 p.m. EST.
- Submission Method: Email to Nicole Johnson at nicole_c_johnson@fws.gov.
- Evaluation Factors: Best Value, considering Price, Technical Proposal (Work Plan, Key Staffing, Contractor State License), and Past Performance.
- Site Visits: Highly encouraged. Instructions for scheduling are provided in Section L of the solicitation.
- Key Requirements: Contractors must possess necessary state licenses and register with the Department of Labor & Industry. Offers must provide at least 60 calendar days for Government acceptance.
Contact Information
For inquiries and submissions, contact Nicole Johnson at nicole_c_johnson@fws.gov or 480-389-6343.