MWR Brand Name Materials

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial products and services, issued as a Request for Quotation (RFQ) under FAR Part 12. It seeks quotations for the supply of 27 brand-name materials and equipment to support the MWR Force Provider Program at Letterkenny Army Depot. This acquisition is set-aside for small business concerns.

The solicitation includes a detailed list of CLINs (Contract Line Item Numbers) with specific items, brand/part numbers, quantities, and units of measure. Items include various sporting goods and fitness equipment such as baseball guards, protectors, footballs, gloves, bats, table tennis equipment, sit-up boards, kicking tees, masks, basketball padding, goals, and various Bowflex fitness equipment.

• The anticipated award date is 23 March 2026.

• Delivery & Acceptance Location: Letterkenny Army Depot, Chambersburg, PA.

• Lead Time: No later than 90 days After Receipt of Order (ARO).

• F.O.B. Point: Destination.

• Offers are requested and a separate written solicitation will not be issued.

• The anticipated date for receipt of quote is 11 March 2026 at 1300 Eastern Time.

• Quotations should be submitted via email to Danielle Rhone (danielle.r.rhone.civ@army.mil) and Thomas Hall (thomas.c.hall111.civ@army.mil).

• Evaluation will be based on "Price Only".

• This acquisition is set-aside for small business concerns.

• The solicitation incorporates provisions and clauses by reference, accessible at www.acquisition.gov.

• A Brand Name J&A and Salient Characteristics document is attached.

• Product Service Codes (PSCs) assigned are 5965, 6730, 7810, 7820, and 7830.

• North American Industry Classification System (NAICS) code is 339920 - Sporting and Athletic Goods Manufacturing.

Form / Attachment / Pricing Sheet

This document is a Contracting Officer's Determination Memorandum for a Sole Source Purchase, justifying a brand name purchase under the simplified acquisition threshold (SAT). It outlines the rationale for soliciting from a single source due to unique characteristics that limit availability.

• Justification for Sole Source: Explains that other brand names cannot meet requirements due to a specific pack plan configuration, where every space within containers is utilized by a standardized pack plan. Using different packing dimensions would necessitate re-configuration of units, impacting storage, deployed items, and Technical Data Pack (TDP) drawings, leading to unplanned government expenditures.
• Brand Name Items and Quantities: Lists specific brand name items required for the Production of Force Provider MWR add on modules, along with their part numbers and quantities. Examples include MacGregor leg guards, baseball gloves, catchers masks, chest protectors, Nerf footballs, Easton softball bats, Stiga table tennis, Champion sit up boards, kicking tees, Bison Outdoor basketball poles, Boflex mats, weight plates, accessory racks, home gyms, dumbbells, Anchor Audio sound systems, and Panasonic projectors.

This document indicates a sole source purchase for specific brand name items. Bidders should note that the government has determined that only these specific items, due to their unique packing configuration, can meet the requirement without significant additional cost and effort for re-configuration and documentation changes. This may limit the opportunity to vendors who can supply these exact brand name items.

Form / Attachment / Pricing Sheet

This document lists the "Salient Characteristics" for "MWR Sports Equipment for Force Provider Camps." It details specific equipment items, including their manufacturers, manufacturer part numbers, and key features or specifications.

• Baseball Equipment: Leg Guards, Catchers Chest Protector, Left and Right Hand Baseball Gloves.
• Football: Nerf Sports Weather Blitz Football.
• Softball Equipment: Softball Bats (32", 33", 34").
• Table Tennis: 9 Foot Ping Pong Table.
• Gymnastics Equipment: Adjustable Sit Up Board.
• Football Kicking: Orange Rubber 2" Kick Off Tee.
• Baseball Catcher's Gear: Pro 100 Mask.
• Basketball Padding: Pole Padding for round or square poles.
• Portability Equipment: Goal and Stand, Portable Laser Projector.
• Fitness Equipment: Various Bowflex items including Mats, Weight Plate Attach, Accessory Rack, C6 Bike, Revolution Home Gym, Dumbbells (adjustable sets).
• Audio Equipment: Explorer Portable Sound System, Hi-Fi Micro Sound System, Speaker Stand, Soft Cover.

This document serves as a detailed specification list for required sports and fitness equipment. Bidders responding to an opportunity that includes these items must ensure their proposed products meet or exceed these salient characteristics. It is crucial for understanding the exact specifications, manufacturers, and models (where specified) that the government is looking to procure.

Solicitation / RFP / RFQ

This document outlines key administrative and procedural information for potential offerors responding to a solicitation. It details requirements for registration, submission of questions, award process, payment, and contract specifics.

• System for Award Management (SAM): Offerors must be registered in SAM at the time of offer submission to be eligible for award. Registration must remain active.

• Annual Representations and Certifications: Must be completed electronically within SAM as part of the registration process.

• Questions: Must be submitted in writing to the Contracting Officer at least 5 calendar days prior to the closing date.

• Award Process: The Government intends to award without discussions, meaning offerors should submit their best prices in their initial offer. If FAR Provision 52.212-2 is included, all requested information for technical acceptability must be submitted.

• Payment: Will be made via Electronic Funds Transfer (EFT) through DFAS, utilizing Wide Area Work Flow (WAWF).

• Set-Aside: The proposed contract is 100% set-aside for small business concerns.

• FOB Destination: Offerors shall provide FOB Destination prices unless otherwise stated.

• Questions Deadline: At least 5 calendar days prior to the closing date.

• Initial Offer: Should include best prices and all information for technical acceptability.

• Eligibility: Requires active SAM registration.

• Set-Aside: 100% set-aside for small business concerns.

• Information on notarized letters for SAM registration can be found at the provided URL.

• Contact information for the Contracting Officer (Thomas Hall) and Contract Specialist (Danielle Rhone) is provided for questions.