N--WABA REPLACE LIFE/SAFETY SYSTEMS

Amendment / Modification

This amendment (0003) to solicitation 140P1226Q0018 is effective 04/17/2026.

• Provides a response to questions submitted (referenced in attachment 11).
• Confirms the RFQ close date remains 12:00 PM CDT on May 14, 2026.

Contractors must acknowledge this amendment in their submission, as per FAR Clause 52.212-1(b)(9).

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation.

• Base Files: DOI will provide .dwg base files for submittal and record drawings. No other formats are available.
• Wall-Mount Rack: Space is available for a small wall-mount rack in the location shown in the provided photo.
• Double Door Drawings: No specific drawings are available for the planned double door configuration; it is the same as the lower level doors.
• Existing Drawings: All available drawings related to the facility construction or security have been provided.
• Wireless Intrusion Devices: Some existing intrusion devices are wireless.
• Cable Reuse: Cables may be reused where possible; no known issues with existing cables have been identified.
• Cable Mounting: Exterior cables can be surface mounted if they match the color and run neatly parallel to the building structure. Interior cables must be concealed.
• Lenel System: The door access control system is obsolete and requires replacement/upgrade. The System ID and spare license count for Lenel are unknown.

This Q&A clarifies technical details and existing conditions, potentially impacting bidder understanding of requirements for cabling, door configurations, and the access control system. Bidders should note the limitations on drawing availability and the need to replace the obsolete access control system.

Amendment / Modification

This amendment (0002) to solicitation 140P1226Q0018 makes the following changes:

• Solicitation Due Date Extension: The deadline for submitting offers has been extended from May 11, 2026, 12:00 PM CDT to May 14, 2026, 12:00 PM CDT. This provides additional time for responses to submitted questions.
• Solicitation Description Update: The solicitation description has been updated to align with Executive Order (EO) 14398.
• New Clause Inclusion: Clause 52.222-90 is now provided as an attachment to be included in the contract terms and conditions, as per EO 14398 guidance (refer to attachment 10).

• The due date for offer receipt has been modified.

• The solicitation description has been updated.

• Clause 52.222-90 is added as an attachment.

• Offerors must acknowledge this amendment in their submission, as per FAR Clause 52.212-1(b)(9).

• The proposal submission deadline has been extended to May 14, 2026.

Form / Attachment / Pricing Sheet

This document is a FAR clause, specifically "52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (APR 2026(DEVIATION APR 2026))". It outlines requirements for federal contractors regarding diversity, equity, and inclusion (DEI) activities.

• Definitions: Clarifies terms such as "Program participation" and "Racially discriminatory diversity, equity, and inclusion (DEI) activities."
• Contractor Obligations: The contractor must not engage in racially discriminatory DEI activities.
• Information and Reports: Contractors must provide information and reports as required by the Contracting Officer to ensure compliance.
• Noncompliance Consequences: Failure to comply may result in contract cancellation, termination, suspension, and ineligibility for future government contracts.
• Subcontractor Reporting: Contractors must report any known or reasonably knowable subcontractor conduct that may violate this clause to the Contracting Officer and take remedial actions.
• Subcontractor Lawsuits: Contractors must inform the Contracting Officer if a subcontractor sues them in a way that challenges the validity of this clause.
• Materiality: Compliance with this clause is material to the Government's payment decisions.
• Flowdown Requirement: The substance of this clause must be included in subcontracts at any tier, including those for commercial products and services, where performance is in the United States.

Bidders must understand and be prepared to comply with this clause, which prohibits racially discriminatory DEI activities. Compliance is a material requirement and failure to adhere can have significant consequences, including contract termination and future ineligibility. This clause must also be flowed down to subcontractors.

Amendment / Modification

This amendment (0001) to solicitation 140P1226Q0018, effective April 17, 2026, provides:

• Responses to vendor questions submitted (Attachment 5).
• The previous inspection report (Attachment 6).
• The site visit sign-in sheet (Attachment 7).
• Visitor Center Drawings (Attachment 8).
• Current alarm type detection report (Attachment 9).

This amendment adds several attachments to the solicitation, including responses to questions, inspection reports, drawings, and detection reports.

Contractors must acknowledge this amendment in their submission, as per FAR Clause 52.212-1(b)(9). The amendment does not explicitly state if proposal deadlines or evaluation factors have been modified, but it is crucial for bidders to review the provided attachments for any impact on their proposals.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit related to the "Replace Life-Safety System" project at Washita Battlefield National Historic Site. It records the attendance of individuals representing various companies who visited the site.

• Park: Washita Battlefield National Historic Site
• Project Title: Replace Life-Safety System – 140P1226Q0018
• Date of Site Visit: April 27, 2026
• Time: 10:00 AM CDT
• Location: 18555 Hwy 47A, Cheyenne, OK 73628
• Attendees: The sheet lists the Name, Signature, Company, Phone number, and E-mail address of attendees.
  • Nick Natoli (Chenega Sentinel 360)
  • Terry Goss (Tricorps Surveillance)
  • Aaron Baude (Converzint)
  • Darryl Barms (Converzint)

This document indicates which companies or individuals attended the site visit. Potential bidders may use this information to understand who else is interested in the opportunity or to identify potential partners or competitors who have direct knowledge of the site conditions.

Form / Attachment / Pricing Sheet

This document contains construction drawings for the Visitors Center/Administration Building and Maintenance Facility at the Washita Battlefield National Historic Site. It details architectural, civil, structural, mechanical, and electrical aspects of the project.

• Architectural Drawings: Site plans, floor plans (upper and lower levels), reflected ceiling plans, roof plans, building sections, elevations, wall types, millwork details, door and window schedules, and restroom plans.
• Civil Drawings: Grading, paving, drainage, utility plans, horizontal control plans, and details.
• Structural Drawings: General structural notes, foundation schedules and details, framing plans (upper level floor, lower level foundation and floor), roof framing plans, and typical details.
• Mechanical Drawings: Mechanical floor plans for upper and lower levels, roof plan, maintenance building mechanical floor plan, equipment schedules, and details.
• Plumbing Drawings: Plumbing floor plans for upper and lower levels, maintenance building plumbing floor plan, equipment schedules, and isometrics.
• Electrical Drawings: Electrical abbreviations, symbol legends, site plan, lighting plans (upper and lower levels), power plans (upper and lower levels), maintenance building lighting and power plans, panel schedules, and single line diagrams.

These drawings provide comprehensive details for the construction of the Visitors Center/Administration Building and Maintenance Facility. Bidders will need to review these drawings to understand the scope of work, materials, specifications, and construction methods required for the project. This includes site preparation, building construction, and all associated systems (mechanical, plumbing, electrical, structural).

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for security system upgrades, including Access Control (ACS), Closed-Circuit Television (CCTV), and Intrusion Detection Systems (IDS).

• Floor Plans: Yes, floor plans for the building will be provided.
• Warranty: A 12-month warranty is required. It can be provided as a single service or separated by system.
• ACS Server Location: The ACS server will be installed in the IDF with badging equipment; a separate client machine is not required.
• Access Control Cards: Thirty (30) access control cards are to be supplied by the contractor; no specific format is required.
• Door Sensors: Door position sensors or request-to-exit motions are not required for ACS doors.
• CCTV Cameras: Multi-sensor cameras are acceptable. Hanwha cameras are acceptable if they meet policy requirements (NDAA & TAA compliant) and are compatible with Milestone VMS.
• CCTV Recording: NVRs are required to retain 7 days of footage at 1080p (2MP) or 4MP resolution, recording based on motion.
• Fire Alarm System: Existing fire alarm devices are to be removed and replaced. Wiring, cabling, conduit, and backboxes may be reused if code-compliant. The existing monitoring service provider will be utilized.
• Fire Alarm Shop Drawings: Shop drawings and calculations must be submitted only to the NPS Fire Code Official (FCO).
• Backup Power: Battery backup for ACS, VSS, and IDS systems must last 8 hours.
• Workspace: A conference room will be provided for contractor workspace.
• Debris Removal: The contractor is responsible for removing and disposing of all debris off-site.

These clarifications address technical specifications, equipment compatibility, installation requirements, and administrative details, which may influence bidder proposals and pricing. No changes to proposal due dates were mentioned.

Form / Attachment / Pricing Sheet

This document is an Inspection and Testing Certificate for the Washita Battlefield CTR's fire alarm system. It details the results of an annual inspection and testing conducted on June 25, 2025.

• Inspection Date: June 25, 2025
• Test Session: ANNUAL FIRE ALARM INSPECTION, OJ4658
• System Status: Acceptable; System appears to be operational.
• Testing Summary: All tested components (Alarm Notification Appliances, Batteries & Equipment, Emergency Control Equipment, Fire Control, Initiating Devices) passed their inspections.
• Certification: The inspection was performed according to NFPA 72 standard.
• Device Details: The document includes detailed lists of tested equipment, including alarm notification appliances, batteries, emergency control equipment, fire control panel, initiating devices, monitor modules, and smoke detectors, along with their manufacturers, models, and installation dates (primarily August 2012, with some battery replacements in August 2022).

This certificate confirms that the fire alarm system at the Washita Battlefield CTR has recently undergone and passed its annual inspection. This information is relevant for bidders to understand the current operational status and maintenance history of critical safety systems at the facility, which may be a factor in assessing the overall condition and requirements of the site.

Form / Attachment / Pricing Sheet

This document lists the locations and types of motion and glass breakage alarms, as well as details about cameras and associated wiring. It appears to be an inventory or a site survey related to security systems.

• Zone #: Unique identifier for each alarm/sensor location.
• Location: Specific area or room where the alarm is installed.
• Type of Motion: Describes the type of sensor (e.g., Glass Motion, 360 Motion, Motion).
• Night or Exit: Indicates the operational status or type (NT - Night, ET - Exit).
• Notes: Provides additional details about the alarm type, installation, or specific conditions.
• Camera Details: Describes the placement and wiring of cameras around the USFS Maint Barn and parking lot.
• Pull Boxes: Mentions the presence and location of pull boxes for wiring.

This document provides a detailed breakdown of existing security system components and their locations. Bidders may use this information to understand the current infrastructure, potential integration points, or areas requiring new installations or upgrades as part of a larger security or alarm system opportunity. It helps in assessing the scope and complexity of any related work.

Statement of Work (SOW) / Performance Work Statement (PWS)

To design, equip, install, test, train, and document integrated physical security and life safety systems at the Washita Battlefield National Historic Site (WABA) Visitor Center and Administrative Building.

• Replace the existing fire alarm system with a code-compliant, non-proprietary system.

• Replace the existing intrusion alarm system with a fully operational, non-proprietary system.

• Replace the existing CCTV surveillance system with a modern digital system, including indoor/outdoor cameras and a Network Video Recorder (NVR) with at least 7 days of footage retention.

• Install a non-proprietary door access control system for four doors, including card readers, a standalone workstation, and software.

• Ensure all systems are installed according to code, tested, commissioned, and fully operational.

• Ensure all systems operate on a separate, isolated network.

• Maintain continuous Visitor Center operations during normal business hours (8:00 AM - 4:30 PM CST) throughout the installation.

• All work must comply with NPS, DOI, NFPA, and applicable codes.

• System design for fire alarm must be performed by a licensed Fire Protection Engineer, NICET Level III technician, or approved Fire Code Official.

• Systems must be Milestone compatible, NDAA Compliant, and use non-banned IP brand name Axis Communication cameras for CCTV.

• Access control software must manage up to 50 users.

• Warranty: One-year minimum on equipment and labor/installation, with 48-hour response for non-emergency issues.

• Work hours are Monday through Friday, 8:00 AM to 4:30 PM CST. Additional hours/weekend work may be approved.

• Location: Washita Battlefield National Historic Site, Cheyenne, Oklahoma.

• Compliance with NFPA 70, NFPA 72, IBC 2024, IFC 2024, NPS Director's Orders, DOI IT Security Standards, ADA, and NDAA Section 889(a)(1)(A).

• Contractor must provide site survey, permits, and coordinate with NPS IT, Fire Marshal, and Facility Management.

• Protect park visitors and property during work.

• A man lift may be needed for 30-foot ceilings.

• Removal and disposal of existing systems and debris.

• Provide on-site training for NPS personnel on system operation, programming, and troubleshooting.

Solicitation / RFP / RFQ

This is a Request for Quotes (RFQ) for the replacement of fire alarm, intrusion alarm, closed-circuit television (CCTV) security systems, and electronic door access control systems at the Washita Battlefield National Historic Site Visitor Center and Administration Building. The government is procuring these services to upgrade and enhance the safety and security of the facility.

• Design, installation, and training for life-safety systems.

• Replacement of existing fire alarm, intrusion alarm, CCTV security systems, and electronic door access control systems.

• Services are to be performed at the Washita Battlefield National Historic Site Visitor Center and Administration Building.

• Contract Type: Firm Fixed Price commercial services contract.

• Service Labor Standards apply.

• Quotes must be valid for 60 days from the solicitation close date/time.

• Quotes must include all applicable taxes.

• Offerors are encouraged to attend a site visit on April 27, 2026, at 10:00 AM Central Daylight Time.

• Questions regarding the solicitation must be submitted electronically in writing by Close of Business (COB) April 30, 2026, to nathan_ziegler@ios.doi.gov.

• Quotes must be submitted electronically via email to nathan_ziegler@ios.doi.gov.

• Evaluation will be based on technical capability (including at least 3 years of recent experience in the specified systems) and price.

• The government intends to award to the responsible offeror whose offer is most advantageous, considering price and other factors.

• This acquisition is a 100.00% set-aside for Small Business.

• NAICS Code: 238210, with a size standard of $19 Million.

• The solicitation number is 140P1226Q0018.

• The solicitation issue date is 04/17/2026.

• The offer due date is 05/11/2026 at 12:00 PM Central Daylight Time.

• Attachments include: Performance Work Statement, Technical-Experience Questionnaire, Price Schedule, and Department of Labor Wage Determination 2015-5327, Revision 29.

Form / Attachment / Pricing Sheet

This document is a Contract Bid Schedule that requires bidders to provide pricing for specific line items related to the replacement and installation of security and alarm systems. It is intended to be used by potential vendors to detail their proposed costs for the opportunity.

• Line Items:
  • Replace the existing Fire Alarm System (referencing PWS, para. 4)
  • Replace the existing Intrusion Alarm System (referencing PWS, para. 5)
  • Replace the existing CCTV Surveillance System (referencing PWS, para. 6)
  • Provide and Install a door access control System (referencing PWS, para. 7)
• Pricing Fields: Each line item requires a Unit Price and a Total Price.
• Grand Total: A field for the overall total cost of the bid.

Bidders must complete this schedule by filling in the unit and total prices for each specified system replacement and installation. This pricing information is critical for proposal submission and will be used by the government for evaluation purposes.

Wage Determination

This document is a revision (Revision No. 29) of Wage Determination No. 2015-5327, issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing work under the Service Contract Act in Oklahoma Counties of Beckham, Caddo, Custer, Roger Mills, and Washita.

• Applicability: This wage determination applies to contracts covered by the Service Contract Act.
• Occupational Listings: The document provides a comprehensive list of occupational codes and titles, along with their corresponding minimum hourly wage rates and required fringe benefits.
• Fringe Benefits: All listed occupations are entitled to specific fringe benefits, including Health & Welfare ($5.55 per hour) and paid vacation and holidays as detailed in the document.
• Executive Orders: The document references Executive Order 13706 (Paid Sick Leave for Federal Contractors) and Executive Order 13658 (Establishing Minimum Wage). Bidders must comply with these EOs, which may adjust minimum wage rates and provide for paid sick leave.
• Conformance Process: If a contractor needs to employ individuals in classifications not listed in this wage determination, a conformance process must be followed to establish appropriate wage rates and fringe benefits.
• Revision Date: The last revision date was December 3, 2025.

This wage determination is critical for any bidder planning to offer services in the specified Oklahoma counties that fall under the Service Contract Act. It directly impacts labor cost calculations for proposals, ensuring compliance with federal labor laws regarding minimum wages and benefits.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for a Request for Quotes (RFQ) from the National Park Service (NPS) for integrated physical security and life safety systems at Washita Battlefield National Historic Site (WABA) in Cheyenne, Oklahoma. The project involves replacing outdated fire alarm, intrusion alarm, and CCTV surveillance systems, and installing a new electronic door access control system.

• Design, equipment, installation, testing, training, and documentation for integrated physical security and life safety systems.

• All work must comply with NPS, DOI, NFPA, and applicable codes.

• Contract Type: Firm-fixed price service contract.

• Period of Performance: 120 days, beginning mid-May 2026 (subject to adjustment).

• The RFQ package, including the Statement of Work, will be posted to http://www.sam.gov within the next 2 business days.

• Offerors must have a UEI number and be registered and active in the System for Award Management (SAM) to be eligible for award.

• No hardcopies or email copies will be provided.

• This acquisition is set-aside 100% for Total Small Business.

• Applicable NAICS Code: 238210 (Electrical Contractors and Other Wiring Installation Contractors).

• Small Business Size Standard: $19 Million.

• Point of Contact: Nathan Ziegler, Contract Specialist, nathan_ziegler@ios.doi.gov, 605-574-0480.